Food & Beverage Truck Vendor Application – 6th Annual Rally & Ride Out of the Darkness®

Food & Beverage Truck Vendors are outdoor mobile units (food trucks, trailers, or beverage trailers) and will be placed in a designated outdoor food area.

This application is specifically for vendors operating from a fully self-contained mobile food or beverage unit.

 
How the Process Works:

• Submit your application for review
• If approved, you will receive instructions to log back in
• You will then select your food truck location from the event map
• Payment is completed after selecting your space to officially secure your spot

Food truck locations are first come, first served after approval.

 
Important Distinction:

• Merch & Retail Vendors may offer limited pre-packaged items (lemonade, candy, etc.) from booths

Those vendors must apply through the Merch & Retail Application

• Full food service, cooked food, and high-volume beverage operations are reserved exclusively for approved Food & Beverage Truck Vendors

This application is for food trucks and trailers only.

 
Food trucks operate in a designated outdoor food area separate from booth vendors.

Pricing:

• Food Truck Space: $50
• Approved vendors agree to provide 10% of total event-day sales

INSURANCE REQUIREMENTS
All Food & Beverage Truck Vendors must provide a valid Certificate of Insurance (COI) with general liability coverage.

You may:

• Upload your own policy that meets requirements
• Or purchase optional coverage through the eV Cover link

Coverage must include:
• $1,000,000 per occurrence
• $2,000,000 aggregate

Additional insured must include:
Love Surrounds You®, event organizers, and venue partners.

SETUP & OPERATIONS
• Vendors must arrive and begin setup at 7:00 AM
• All vendors must be fully set up by 10:00 AM
• Early teardown is not permitted

 
EQUIPMENT & SETUP
• Vendors must operate from a fully self-contained food truck or trailer
• Vendors are responsible for their own setup, equipment, and staffing
• Generators must be safe, quiet, and properly maintained

 
PERMITS & COMPLIANCE
• Vendors must have all required licenses, permits, and insurance for Polk County, FL
• Must comply with all health department regulations
• Documentation may be required prior to approval

 
FOOD & BEVERAGE GUIDELINES
• Only approved Food Truck Vendors may serve full meals or cooked food
• Menu must match what was submitted and approved
• Event organizers may limit duplicate food types

 
FEES & SALES
• $50 non-refundable application fee
• Approved vendors agree to provide 10% of total event-day sales
• Failure to comply may affect future participation

 
SPACE SELECTION & PLACEMENT 
• Booth selection occurs after approval
• Approved vendors will log back in to select their food truck location from the event map
• All spaces are first come, first served after approval
• Vendors must remain within their selected space

 
CLEANLINESS & WASTE
• Vendors must maintain a clean area around their truck
• Proper disposal of trash, grease, and materials is required
• No dumping on-site

 
LIABILITY
• Vendors participate at their own risk
• Love Surrounds You® and partners are not responsible for loss, theft, or damage

 
FINAL AUTHORITY
• Event organizers reserve the right to approve, deny, or remove any vendor not aligned with event standards or mission