Food Vendor - Sandwich, MA - July

We are looking for one great food vendor to join us at this annual event.

Held on the lovely grounds of the Oak Ridge School, this is a destination event on Cape Cod—designed for a relaxed summer outing where shoppers spend time exploring and enjoying the day. The event continues to grow each year, and we’re looking to add food as part of the overall experience.

• Average attendance: 2,000–4,000 shoppers over the 2-day weekend (weather dependent)
• Extensive promotion across social media, print, and high-visibility roadside signage throughout the area
• No other food options onsite

• Selected food vendor will be featured on our social media and event webpage

To support vendor success, we will be very limited and selective:

• 1 main food vendor
• Plus specialty foods, kettle corn, and lemonade
Our goal is to create a balanced, non-duplicative food offering and a strong sales opportunity for each vendor. 

This application is for vendors who prepare and serve food on-site during the event (food trucks, trailers, grills, fryers, and similar setups).

Selling pre-packaged foods only?
Please apply through the Juried Artisan Application.

All food vendors must comply with local Health Department and Fire Prevention regulations and are responsible for obtaining all required permits.

Food Vendor Booth Pricing (Total Cost Including Deposit)

$395 — Food Vendor Booth (all setups up to 32 ft)

A $100 non-refundable deposit is required upon acceptance.
The remaining balance will be automatically processed 45 days prior to the event.

Vendor Notes

Overnight & Dry RV parking is available, please note on your application if you will be parking and or camping overnight.
Setup:
Friday 3:00–8:00 PM
Saturday 7:00–9:00 AM (noise ordinance prevents set up prior to 7am)

Show Hours:
Saturday 10 AM – 5 PM
Sunday 10 AM – 4 PM

Vendors must remain fully set up and open during all event hours. Early breakdown is not permitted.

Vehicles may drive onto the grounds to unload (weather permitting). Please unload efficiently and move vehicles promptly.

Outdoor Setup & Safety
This is a fully outdoor, high-wind location on mostly level grass. 

• Minimum 40 lbs per tent leg (heavier strongly recommended)
• Canopies must be fire-rated or flame-resistant
• Be prepared for coastal wind conditions

Payment & Insurance
Payment Timing:
Remaining balances will be charged on or after June 3, 2026.
Applications submitted after this date will be charged in full upon approval.

Insurance:
A Certificate of Liability Insurance (COI) is required and must list:
Castleberry Fairs & Festivals as Additional Insured

Food Vendor Requirements — Town of Sandwich
All food vendors are required to be licensed by the Town of Sandwich Board of Health prior to selling or sampling food at this event. An additional Town of Sandwich food permit fee will apply.

Important:
Food Vendors must contact the Sandwich Board of Health directly before applying for a permit. The Health Department will review your proposed products and setup and provide the appropriate application.

Required first step:

• • Please email Michelle Raymond, Office Manager, Town of Sandwich Board of Health, with a brief description of:The food or beverage products you intend to sell or sample
    Your setup type (mobile unit, tent, table, etc.
    • 📧 mraymond@sandwichmass.org
    • Michelle will reply with instructions and the correct application to complete and submit.
  • Application deadline:
    • All completed food permit applications must be submitted to the Town of Sandwich Board of Health no later than July 1.

Bring the following:
• Current permits/licenses
• ServSafe certification
• Allergen Awareness certification
• Product labels (if applicable)

For questions or clarification regarding food permits, exhibitors should contact the Town of Sandwich Board of Health directly. Health Department Phone: 508-888-4200

Failure to obtain required permits may result in removal from the event.

Food Vendor Terms & Requirements
(For Vendors Preparing Food On-Site)

By submitting this application, you acknowledge that you have read and agree to the following:

 
General Requirements
• Vendors are responsible for obtaining all required permits, licenses, and inspections
• All permits and documentation must be available onsite for inspection
• A Certificate of Liability Insurance is required and must list Castleberry Fairs & Festivals as Additional Insured

• Menu items must match what was submitted and approved
• No additional items, substitutions, or expansions are permitted without prior written approval

Any unapproved menu items must be removed immediately upon request. Failure to comply may result in removal from the event without refund.
 
Booth Space & Footprint
• Vendors must operate entirely within their assigned booth space
• All equipment—including trailers, tents, cooking equipment, generators, hitch length, and service areas—must fit within the approved footprint

Vendors exceeding their assigned space may be required to modify their setup immediately, relocated if space allows, or removed from the event without refund if the setup cannot be accommodated.
 

Booth Space & Setup
Vendors must operate entirely within their assigned space.

• All equipment—including trucks, trailers, tents, cooking equipment, generators, and service areas—must fit within the approved footprint

• Vendors must be fully set up prior to event opening

• Vendors must remain open and staffed during all event hours

• Early breakdown is not permitted

• Booths may not be left unattended during show hours
Vendors exceeding their space may be required to modify their setup, relocated if space allows, or removed from the event without refund.

 
Equipment & Safety
• All cooking equipment must comply with local fire and safety regulations
• Fire extinguishers are required where applicable

• Open flames are only permitted for approved cooking operations and must meet fire code requirements

• Generators must be safely operated, quiet, and positioned so they do not interfere with neighboring booths or the public

 
Trash, Waste & Cleanliness
Vendors are responsible for maintaining a clean and safe area.
• Vendors must provide appropriate trash containers for both booth use and customer use
• Trash must be monitored and not allowed to overflow
• Vendor waste must be disposed of in designated dumpsters
• Public trash receptacles are for attendees only

• Booth areas must be kept clean throughout the event and left in good condition at breakdown

Failure to properly manage waste or leave the area clean will result in a $200 cleanup fee
 

Permits & Health Department (Sandwich)
Food vendors must follow all Town of Sandwich Board of Health requirements.

• Vendors are required to contact the Sandwich Health

• Department directly for permitting instructions
• All permits must be obtained by stated deadlines
• Vendors must comply with all inspections
Failure to obtain required permits may result in removal from the event.

Outdoor Event Conditions
This is a fully outdoor event held on mostly level grass.

Vendors must be prepared to operate in outdoor conditions, including wind, rain, and uneven terrain. All setups must be properly secured at all times.

Conduct & Responsibility
• Vendors are responsible for the conduct of their staff
• Smoking and vaping are not permitted within booths or event areas
• All venue rules, fire codes, and municipal regulations must be followed

 
Liability
• Vendors participate at their own risk and are responsible for their equipment, merchandise, and operations
• Castleberry Fairs & Festivals is not responsible for loss, damage, injury, weather-related issues, or Acts of God

 
Enforcement
Castleberry Fairs & Festivals reserves the right to enforce all rules and requirements at its discretion. Failure to comply may result in removal from the event without refund and may affect participation in future events.

 
Full Terms & Regulations
All food vendors are required to follow the complete Castleberry Fairs & Festivals Exhibitor Rules & Regulations:

https://castleberryfairs.com/exhibitor-rules-regulations/

Participation in any event constitutes agreement to all terms outlined above and within the full rules and regulations.

 
Acceptance of Terms
By submitting this application, you acknowledge that you have read and agree to all terms above.