FOOD CONCESSION Application

This application is for *FOOD CONCESSIONS only.

*FOOD CONCESSIONS: food vendors who sells ready-to-eat snacks, food, and/or beverages to festival goers.

ELIGIBILITY: The event is open to all types of professional food vendors. We do our very best to not duplicate food categories, but it’s bound to happen. So the more appealing your booth looks and the faster the service the customer gets, the more likely you will be to attract business. Build your unique menu, price it right, and it will sell. 

SPACE: TOTAL SPACE = 15’x20’. Frontage is 20 feet or less, including all attachments, with 10 feet maximum depth (includes trailers, booths, and frame tents without stakes). If extra space is needed there is a separate charge of $108 per foot.

FOOD CONCESSION FEES:

• Plated Food Vendors: $1,900 per 15’X20’ space + $300 refundable Security Deposit* + $180 Power Washing Fee + $50 Application Fee + 3% Processing Fee = $2,454.78 TOTAL
• Snack Food Vendors: $1,600 per 15’x20’ space + $300 refundable Security Deposit* + $180 Power Washing Fee + $50 Application Fee + 3% Processing Fee = $2,145.38 TOTAL

*The security deposit will be refunded after the event if the space is left clean both on Saturday evening and Sunday evening before departure, based on AITP staff inspection.

APPLICATION DEADLINE: August 15, 2026

LATE FEES: After August 15, 2026, an additional $100 will be added to the application fee.

NOTIFICATIONS: All applicants will be notified via email by September 1, 2026. Please be prepared to send us your health permit and certificate of liability insurance at that time.     

CANCELLATION & WITHDRAWL FROM THE EVENT: Food vendors who need to cancel or withdraw from the event for any reason must do so in writing via e-mail or US Mail by August 15, 2026. Booth fees will be refunded within approximately 2 weeks from notification. Application and Processing fees are nonrefundable. No refunds will be given after August 15, 2026. To be fair to all participants, there are no exceptions. 

EVENT ORGANIZER CONTACT INFORMATION:

Boulder City Hospital Foundation

Art in the Park

1000 Nevada Way, Suite 101

Boulder City, NV 89005

(702) 293-0214

lwoodbury@bchnv.org

SET UP: All vendors must arrive for set-up at 4pm and must be fully set up by 7pm on Friday, October 2nd. (We will notify you if this time changes.) All vendors will use felt roofing paper on the entire ground area of food vending operation. 

SOUTHERN NEVADA HEALTH DISTRICT PERMIT: All laws, ordinances, and regulations pertaining to public health in the State of Nevada, County of Clark, will be in effect. Southern Nevada Health District Permit application and regulations are available by calling 702-759-1110, or online at https://www.southernnevadahealthdistrict.org/permits-and-regulations/temporary-permits/special-events/. Vendors must provide us with a copy of your permit no later than September 25, 2026.  A copy of your permit must be shown upon arrival for setup and displayed throughout the festival. A copy of your application and payment must be sent to the Art in the Park Office to be placed in your file so we know you applied.

INSURANCE: A Certificate of Liability Insurance ($1,000,000 MINIMUM) must be uploaded no later than September 25, 2026. The Boulder City Hospital Foundation must be named additional insured for October 3 and 4, 2026. This certificate must be prominently displayed at vendor’s booth during the entire event.

BOULDER CITY BUSINESS LICENSE: If you are a food truck and not a tent, you will need to secure a separate operating license from the Boulder City Fire Department, please do this 45 days prior to the event. They can be reached at 702-293-9228.

NEVADA STATE SALES TAX: All vendors will receive a “One Time Sales Tax Return” form at check-in. Vendors are responsible for the Sales Tax collected during the event. Payment of that Sales Tax is due by cash or check at the close of the show on Sunday from 4pm to 7pm at the Tax Booth. Vendors with a valid Nevada State Sales Tax number may turn-in the form at check-in or on Sunday night. Any vendor who fails to turn in the “One-Time Sales Tax Return” form may face a fee from the Department of Taxation.

SPACE & SIDEWALK VIOLATION: There must be 5 feet between each food vendor. Vendors are responsible for the immediate area surrounding their booth. At the end of each day, vendors are responsible for clean-up of their space. Vendor areas must be kept neat and clean at all times. Trash must be placed in designated areas. All garbage must be dumped in trash dumpsters. Under no circumstance will a vendor be allowed to use the sidewalk or grass behind your booth as storage or prep area. This is to be kept clear for pedestrian’s to clearly walk along the sidewalk and for artists to display on the back side of the curbline. Many vendors have violated this policy in the past. We will fine anyone who violates this policy without warning. 

SUBLEASING: Vendors are prohibited from subleasing, assigning or appropriating the whole or any part of their space. No additions to the space can be added on-site. Vendors must apply for the exact amount of space needed.

GREY WATER: GREY WATER MAY NEVER BE DUMPED DOWN THE SINK AT THE BBQ GRILL AREA IN BICENTENNIAL PARK. Grease may not be dumped on the ground or in toilets; it must be removed from area by vendors. Any grease on sidewalks/ground must be cleaned. GREY WATER MUST BE PROPERLY DISPOSED OF. After the show, remove tar paper from ground and get your area inspected and signed off by a staff member in order to receive your security deposit back.

SANITATION: Hand sanitizer should be available for customer use. Counters and condiment stands should be wiped down and sanitized frequently. 

COOKING EQUIPMENT: Tents, canopies, and all types of shade structures are not permitted over flame/frying/grilling/cooking equipment. Please plan in advance for this type of equipment to fit within your assigned area of 15’x20’. Frontage is a maximum of 20 feet, including all attachments, with 15 feet maximum depth. This includes all trailers, booths, cook tops, and refrigeration systems.

PORTABLE FIRE EXTINGUISHERS: VENDORS ARE REQUIRED TO HAVE a “K” OR “ABC” FIRE EXTINGUISHER. Each tent/canopy/booth must contain an appropriate fire extinguisher tagged by a State of Nevada approved contractor. All fire extinguishers shall be mounted, visible and accessible, located away from the cooking area.

FIRE DEPARTMENT INSPECTION: Vendors will be inspected by the BC Fire Department Saturday, October 3rd. Booths that do not meet the set-up requirements may be shut down, and no refund will be issued.

STREET SAFETY REQUIREMENTS: Event coordinators are responsible for maintaining a 20’ fire safety ‘travel lane’ down Colorado Street with booths on both sides of the street. Food vendors may be placed in different locations than they were in past events. Colorado Street must be kept open on both ends. No food vendor may block the entrance or exit of the street with their set up. Emergency Response vehicles and personnel must be able to access any area quickly and safely. EMS practices, access, and general life safety protocol will be maintained during Art in the Park.

CLEAN UP: A mandatory security deposit of $300 per vendor is due prior to event set up. This security deposit will be refunded after the event if the space is left clean both on Saturday evening and Sunday evening before departure, based on AITP staff inspection. This deposit will not be refunded if the space is left unclean. Only $150 will be refunded to vendors who leave any trash, trash bags, or cardboard boxes for Art in the Park staff to clean up on Saturday evening. 

LABOR: Art in the Park personnel and volunteers are not responsible for providing any kind of labor for the set-up, clean-up, or servicing of any vendor space.

ELECTRICAL: Approved vendors will be supplied with the electrical requirements they request on the Application for Electrical Service. Vendors must supply a 100-foot extension cord and adapters for each of their booths. Vendors must not use their neighbors’ power because this throws off the entire flow of watts along Colorado Street. Once applications are approved and power is laid out, there will be no changes.

MENU & PRICES: All vendors must fill out the “Food Vendor Menu and Price List” form. The Food Committee must approve all menu items and prices. The approved “Food Vendor Menu and Price List” form will be returned to each vendor with any changes upon acceptance to the event.  

PRICE SIGNS: Vendors must post the price of every item in plain view for the public to see. Vendors must also clearly post that “all prices include sales tax."  All signs and banners must be professional in appearance.  

BEVERAGE POLICY: Food Vendors may sell any beverage except alcohol.  

ICE POLICY: Food Vendors are required to bring their own ice. No ice will be available at the event site to purchase. 

RULES OF CONDUCT: All vendors and their staff/volunteers are expected to conduct themselves in a professional manner according to the rules of this agreement. Any unruly conduct, refusal to follow rules, or use of foul language to or in front of Art in the Park patrons, personnel, or volunteers will be considered grounds for immediate expulsion from Art in the Park with no refund.  

Smoking and drinking alcoholic beverages in or directly around your booth before or during event hours by staff or volunteers is prohibited and will be strictly enforced.

Your staff must look and act professional and clean at all times.

All vendors must comply with all applicable federal, state and, local statutes and ordinances, and must assume full responsibility for the payment of all sales, use and processor interest taxes, assessments, and/or fees occasioned by vendor’s use of premises.

Sound devices, including but not limited to loud speakers, organs, pianos, radios, are subject to approval of Boulder City Hospital Foundation. If allowed, the devices must be controlled so as not to interfere with others. The approval to use such devices may be revoked at the discretion of the Boulder City Hospital Foundation.