City & State Agencies
About the application
Artscape invites city and state agencies to actively participate in this dynamic festival by hosting interactive exhibits, sharing resources, and engaging directly with the community. Agency involvement provides a unique opportunity to connect with residents and visitors in an accessible, creative environment while highlighting public services, initiatives, and programs. By participating, agencies can strengthen community relationships, increase public awareness, and contribute to a vibrant, collaborative celebration that reflects the region’s diversity and civic pride.
About the event
Terms & Conditions
City and state agencies selected to participate in Artscape agree to the following terms and conditions:
1. **Participation Requirements**
Agencies must provide an engaging, family-friendly, and interactive exhibit or activity that aligns with the festival’s mission of promoting arts, culture, and community engagement. All materials and programming must be appropriate for a diverse public audience.
2. **Compliance with Laws and Regulations**
Participating agencies are responsible for complying with all applicable local, state, and federal laws, regulations, and safety requirements, including accessibility standards and public health guidelines.
3. **Space Usage and Setup**
Agencies will be assigned a designated space by festival organizers. All displays, equipment, and materials must fit within the assigned area. Setup and breakdown must occur within scheduled times provided by the festival.
4. **Staffing and Operations**
Agencies must ensure their exhibit is staffed at all times during festival hours by knowledgeable representatives who can effectively engage with attendees.
5. **Prohibited Activities**
Sales of goods or services, political campaigning, and activities unrelated to public service or community engagement are not permitted unless explicitly authorized by festival organizers.
6. **Insurance and Liability**
Agencies are responsible for their own equipment and materials. Participation signifies agreement to hold harmless the festival organizers, host city, and partners from any claims, damages, or losses arising from the agency’s participation, to the extent permitted by law.
7. **Marketing and Branding**
Agencies may display approved branding and informational materials. Use of the Artscape name and logo must comply with festival branding guidelines and receive prior approval.
8. **Sustainability and Waste Management**
Agencies are encouraged to minimize waste and use environmentally responsible materials. All participants must maintain a clean space and properly dispose of waste.
9. **Photography and Media Release**
By participating, agencies acknowledge that festival organizers may photograph or record exhibits and activities for promotional and archival purposes.
10. **Cancellation and Changes**
Festival organizers reserve the right to modify event details or cancel participation due to unforeseen circumstances. Agencies must notify organizers promptly if they are unable to attend.
11. **Agreement to Terms**
Submission of participation confirmation constitutes acceptance of these terms and conditions.
These guidelines are intended to ensure a safe, inclusive, and successful experience for all participants and attendees.
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Provide a brief description of the exhibit, activity, or information your agency intends to present at Artscape.
Picture requirements
- Minimum pictures required: 0
