Farmer's Market Vendor Application (General)

The Kalamazoo Farmer's Market is now accepting vendor applications for the 2026 Season. Participation in the 2026 Farmers Market program includes a two step process.

The first step is to register your business as a vendor. This registration is a general application that allows you to create your profile, upload documents, establish your vendor profile, and outline your marketing branding elements.  This general application will allow the event team to determine the best way to support your participation in the program throughout the year.

The second step is to register individually for the various events that you want to participate in. This separate application system by event type allows the event team to add events, provide updates to existing events, and help to streamline the process for making sure events are supportive of the participating events.

The individual events include, but are not limited to the following applications: 

• Saturday Farmers Market - Saturdays from 7 a.m. to 1 p.m., May 2 through October 24, 2026.
• Thursday's Night Market - 4 series event in partnernship with Edison Neighborhood - Dates and times will be announced as soon as possible.
• Tuesday Markets - June through October -
• Winter Market - announced soon but probably not until Summer

This general application is designed to also provide information about previous participation, booth numbers assigned for previous events, and business information. As the transition is supported and this new vendor application is launched, every effort will be made to support vendors, assure that the transition is smooth and intentional, and that the experience the market promises is supported and engaged. 

Throughout the season, vendors will be able to update their profiles, add additional information and use this site as a way to help event planners better position, engage, and support sales and reputations for vendors. 

Please note that vendor booth fees are commensurate with the booth spaces and the complete payment rates are outlined in the individual event application sites. Payments will be through the site. 

Participating vendors and Farmers Market vendors are required to provide documents that include, but are not limited to the following items as they pertain to your operation: 

• Michigan Sales Tax Number
• Kalamazoo County Temporary Food Establishment license
• Standardized Transitory Food Unit Permit
• Mobile Fire Suppression Certification and Permit
• Food Manager Certification (ServSafe)
• Cottage Industry Permit
• Certificate of Insurance
• MDARD Food Establishment License

 Vendor Insurance Requirements (Gamsho Group LLC):

All vendors must maintain active insurance or will be denied participation; required coverage includes Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate, including Products & Completed Operations for food vendors) and Automobile Liability if using any vehicle onsite; policies must name Gamsho Group LLC and the City of Kalamazoo (including all officials, employees, volunteers, boards, commissions, and authorities) as Additional Insureds and be primary and non-contributory; vendors must submit a valid Certificate of Insurance (COI) from a licensed provider showing required limits and Additional Insured endorsement before participation; vendors agree to defend, indemnify, and hold harmless Gamsho Group LLC and the City of Kalamazoo from all claims, damages, losses, or expenses arising from vendor operations (including bodily injury, property damage, food-related illness, and negligence)

Vendors must maintain continuous coverage, notify management of any changes or cancellations, and provide updated COIs upon renewal; non-compliance may result in denial, removal, or suspension; all documents must be submitted prior to participation and directed to Gamsho Group LLC Market Management.

All vendors will need to sign a simple agreement that they understand the guidelines and rules of the Kalamazoo Farmer's Market, and that they agree to abide by the guidelines, pay their invoice booth/stall fees, and abide by the integrity of the market. 

Additionally, participating vendors are asked to provide their logo, bio statmenet, access to pricing, social media handles, and agree to provide signage on event day.

Vendors also agree to abide by the following participation guideines as it relates to:

• Setup Time
• Unloading and Loading
• Stall payments
• Vendor and employee parking
• Late arrivals
• Cancelation process and requirements
• Early departures
• Tent weights and tent sizes.
• Vendors with licenses
• Food truck operations