Vendor Applications

Welcome to Vegan Street Fair! The monthly vegan event for everyone! 

Vegan Street Fair Los Angeles — Vendor Application

(If you are NOT selling a product, you are considered a Sponsor and will need this application https://www.eventeny.com/events/sponsor/application/?a=hhzmkcxm-21848)

About the Event

Vegan Street Fair Los Angeles is a free-to-attend, outdoor street festival celebrating vegan food, products, and culture. The event draws thousands of attendees from across Southern California: vegans, plant-curious folks, and everyone in between. This is a high-traffic, high-energy event. Come ready to hustle.

Event Details Dates: 

• May 31st 11am - 4pm
• June 21st 11am - 4pm
• July 26th NIGHT TIME HOURS 3 - 8PM
• August 30th NIGHT TIME HOURS 3 - 8PM
• September 27th NIGHT TIME HOURS 3 - 8PM
• October 18th 11am - 4pm
• November 29th 11am - 4pm
• December 20th 11am - 4pm
• January 31st, 2027 11am - 4pm
• February 21st 11am - 4pm

Location: Westwood Village, 1036 Broxton Ave, Los Angeles, CA 90024 

 
WHO CAN APPLY

• You must be actively selling a product onsite to participate as a vendor. Sampling-only, information, services, and membership booths are considered sponsorships, not vendor spots. To inquire about sponsorships, email jessica@veganstreetfair.com.
• No MLMs, no petitioners, NO time shares.
• All vendor space must be revenue-producing. 

VEGAN STANDARDS 

This is a 100% vegan event, no exceptions. All products must be free of:

• Meat, dairy, eggs
• Honey, beeswax, bee pollen
• Gelatin
• l-cysteine
• Leather, fur, feathers, suede
• Any other animal-derived ingredient or material
  Your everyday business must genuinely offer vegan products — you may not participate solely to sell a one-off vegan item for this event. At minimum, your regular operations must include at least four clearly identified 100% vegan items.

 
ACCEPTED CATEGORIES

Gourmet food, prepackaged food (with or without sampling), prepared food & beverage, and non-food products.

Booth types include: Prepared Food/Food Truck, Prepackaged, and Non-Food.

Closed categories will be noted on the application and updated as they fill.

 
FEES

• Flat booth fee (varies by booth type and size) — paid at time of registration
• 15% revenue share on all sales, processed through NoQ (our required POS system)
• Power: available as an add-on for an additional fee — you must indicate your power needs at time of application as NO GAS GENERATORS ARE ALLOWED
• Health permit/TFF fees: if applicable, will be communicated separately and are due immediately upon receipt
• Vendors must use NoQ exclusively for all transactions including cash which must be input into the system. No other processors. Vendors not set up with NoQ prior to the event will not be permitted to participate. Vendors found to be using other processors by our secret shoppers will be forced to cease operations for the day and will not be invited back.

BOOTH REQUIREMENTS

• Straight-leg tent only, fully weighted — any color
• Vendors supply all equipment: tent, tables, chairs, signage, water, ice, etc.
• Tarp required under booth footprint; PIG mats required for any frying/grease
• No gas generators permitted at this venue
• Vendors must cover any non-vegan signage or imagery on their tent or truck
• COIs are required with VSF Connects as additionally insured

FOOD & BEVERAGE VENDORS

• Prepared food vendors must offer at least one item priced at $10 or less (must be a true menu item — not fries, hummus, or a side dish)
• Gravity-fed handwashing station with warm water is required for prepared and prepackaged-with-sampling vendors
• Propane/fryer users must have a Class 20BC or Class K fire extinguisher with valid tag or receipt within 2 years
• All water sales will be directed to the Vegan Street Fair or Culture Water tent. NO WATER SALES ALLOWED.
• All food must be prepared in a commercial kitchen or approved temporary facility prior to the event
• Do not contact the health department directly; route all questions through vendors@veganstreetfair.com

LOAD IN / LOAD OUT - DAY TIME EVENTS from 11am - 4pm

• Load in: 8:00 AM – 9:45 AM; all vehicles must clear by 10:15 AM 
• Entrance on Weyburn Ave side of Broxton only
• Load out: approximately 7:15 PM (staff will open the street for vehicles)
• Early sell-out? You may dolly items out starting at 2:00 PM
• Late arrivals must dolly in — no exceptions
• APRIL 26th load in is 6 - 7:45am

LOAD IN / LOAD OUT - NIGHT TIME EVENTS from 3 - 9pm

• Load in: 12:00 PM – 1:45 PM; all vehicles must clear by 2:15 PM
• Entrance on Weyburn Ave side of Broxton only
• Load out: approximately 9:15 PM (staff will open the street for vehicles)
• Early sell-out? You may dolly items out starting at 7:00 PM
• Late arrivals must dolly in — no exceptions

CLEANUP

A $200 cleanup fee applies if any trash, oil, food waste, or materials are left behind, or if you leave without checking out with your quadrant leader. Outstanding fees (permits, arrival fees, etc.) will also trigger this fee.

 
PROMOTION

All vendors are required to promote their participation on at least two social platforms (Instagram, Facebook, TikTok, etc.) using VSF-provided graphics. Do not create a competing Facebook event — share the official listing instead.

 
PAYMENT & CANCELLATION

No refunds under any circumstances, including weather, government action, or unforeseen events. If you cannot attend, email vendors@veganstreetfair.com as early as possible to request a credit toward a future event. Day-of cancellations and no-shows without communication will not be credited and may affect future acceptance.

VSF Connects recommends ACT Insurance for event coverage.

 
CONTACT

Vendor support: vendors@veganstreetfair.com

Sponsorships & activations: jessica@veganstreetfair.com

Vegan Street Fair Los Angeles — Vendor Terms & Conditions

 
By submitting an application and participating as a vendor at Vegan Street Fair Los Angeles (the "Event"), you agree to the following terms set forth by VSF Connects, Inc., a California 501(c)(3) nonprofit corporation.

 
1. Event Details

The Event is a one-day outdoor festival held in Westwood Village, Los Angeles, CA. The Event is free to attend. There is no guarantee of attendance or sales. The Event is rain or shine.

2. Eligibility

Vendors must be actively selling a product onsite. Sampling-only, information, services, and membership booths are considered sponsorships and are not eligible for vendor registration. All products must be 100% vegan — no meat, dairy, eggs, honey, beeswax, bee pollen, gelatin, l-cysteine, leather, fur, feathers, suede, or any other animal-derived ingredient or material. Your everyday business must genuinely offer vegan products. Participation solely to sell a one-off vegan item is not permitted.

3. Fees & Payment

All booth fees must be paid in full at time of registration. A 15% revenue share on all sales is required and will be processed through NoQ, VSF Connects' required POS system. Power and health permit fees, where applicable, are additional and will be communicated separately. All fees must be paid per VSF Connects' stated deadlines.

4. Payment Processing

Vendors must use NoQ exclusively for all onsite transactions. No cash and no other payment processors are permitted. Vendors found accepting other forms of payment may be removed from the Event without refund.

5. Vegan Standards

This is a 100% vegan event. Vendors may not sell, sample, display, or distribute any non-vegan products or ingredients. Any vendor found in violation will be asked to stop serving immediately or will be removed from the Event without refund.

6. Booth Requirements

Vendors are responsible for all equipment needed to operate, including tent, tables, chairs, signage, water, ice, and any other supplies. Tents must be straight-leg only and fully weighted. Tarp is required under the full booth footprint. PIG mats are required for any frying or grease use. No gas generators are permitted at this venue. Electricity is available as a paid add-on only. VSF Connects provides booth space only.

7. Food & Beverage Requirements

Prepared food vendors must offer at least one item priced at $5 or less. This must be a true menu item — not fries, hummus, chips, or a side dish. Gravity-fed handwashing stations with warm water are required for prepared and prepackaged-with-sampling vendors. Vendors using propane or fryers must have a Class 20BC or Class K fire extinguisher with a valid tag or receipt dated within two years. No water sales are permitted — the Event has an exclusive water vendor. All food must be prepared in a licensed commercial kitchen or approved temporary facility prior to the Event. Do not contact the Los Angeles County Health Department directly — route all TFF and health permit questions to vendors@veganstreetfair.com.

8. VSF Membership 10% discount

Some attendees will have a 10% discount off all vendors as part of our united effort to bring more people to each event. 

9. Load In & Load Out 

For daytime events (11:00 AM – 4:00 PM), load in is between 8:00 AM and 9:45 AM, with all vehicles required to clear the street by 10:15 AM. For the April 26th event specifically, load in is 6:00 AM – 7:45 AM. For nighttime events (3:00 PM – 9:00 PM), load in is between 12:00 PM and 1:45 PM, with all vehicles required to clear the street by 2:15 PM. Entrance for all vehicles at all events is on the Weyburn Ave side of Broxton only.

For daytime events, load out begins at approximately 7:15 PM when staff opens the street for vehicles. For nighttime events, load out begins at approximately 9:15 PM. Vendors must wait for staff approval before bringing vehicles in at all times. Vendors who sell out early may dolly items out beginning at 2:00 PM for daytime events and 7:00 PM for nighttime events. Late arrivals must dolly in regardless of circumstances — no vehicle exceptions.

10. Late Arrival Fee 

Vendors who arrive late for setup agree to pay a fee of $50 per 30 minutes late, due upon arrival, unless waived in writing by VSF Connects.

11. Cleanup 

Vendors must fully clean their booth area before leaving the Event and must check out with their assigned quadrant leader. A $200 cleanup fee will be assessed if any trash, oil, food waste, boxes, bags, or materials are left behind — regardless of quantity — or if any outstanding fees remain unpaid, or if the vendor leaves without checking out with a quadrant leader.

12. Water

You can ONLY sell water through us which will be sold for $3, of which you will make $1.50. If you'd like to sell water, please let us know a week in advance and have a cooler with ice ready to go. 

13. INFLUENCERS 

We will be working closely with 10 influencers every month who will be official VSF influencers. All food and beverage vendors are required to offer 10 influencers one item of food or a drink you'd like them to promote for you. They will post to social media AND collab with you. This is our way of ensuring that your product has more eyeballs than you'd nomally get. Please also have 1 item ready for the Vegan Street Fair team which will be Roxy.

14. Promotion 

Vendors are required to promote their participation on at least two social media platforms using VSF Connects-provided graphics. Vendors must share the official Event listing and may not create a competing Facebook event.

15. Parking

There are multiple parking lots around the venue including street parking. There is always a map at www.veganstreetfair.com/losangeles to view for rates which are between $6 and $15 all day.

16. Conduct 

All vendor staff must conduct themselves professionally at all times. VSF Connects reserves the right to remove any vendor or vendor personnel prior to or during the Event, without refund, for selling non-vegan items, unsafe operations, failure to follow staff instructions, or any conduct deemed disruptive or unsafe. Animals of any kind are not permitted inside booths.

17. Liability & Indemnification 

Participation in the Event involves inherent risks. To the fullest extent permitted by law, vendors release VSF Connects, Inc. and its directors, officers, employees, volunteers, and agents from any and all claims, liabilities, damages, or losses arising from participation in the Event, including personal injury, theft, or property damage. Vendors agree to indemnify and hold harmless VSF Connects from any claims arising out of their products, operations, conduct, or failure to obtain required permits or licenses.

18. Photo & Video Release 

Vendors may be photographed or recorded during the Event. By participating, vendors authorize VSF Connects and its partners to use their name, likeness, photos, and video for marketing, documentation, and promotional purposes without compensation. Any vendor who reposts VSF Connects content must credit @veganstreetfair in the caption.

19. Refund & Cancellation Policy 

There are no refunds under any circumstances, including weather, government action, pandemics, or other unforeseen events. If you cannot attend, email vendors@veganstreetfair.com as early as possible. VSF Connects may issue a credit toward a future event at its sole discretion. Day-of cancellations and no-shows without prior communication will not be credited and may affect future acceptance. VSF Connects recommends ACT Insurance for event coverage.

20. Force Majeure 

VSF Connects is not liable for failure to perform due to circumstances beyond its reasonable control, including acts of God, weather, government action, or other force majeure events. In the event of postponement, fees paid may be applied as a credit toward a future event date.

21. Governing Law 

This agreement is governed by the laws of the State of California. Any disputes shall be resolved exclusively in the state or federal courts serving Los Angeles County.

22. Contracting Entity 

VSF Connects, Inc. is the contracting entity for this Event. Vegan Street Fair email addresses are used for operational communications only. Participation in the Event does not imply endorsement by VSF Connects of any vendor, product, or service.

 
For vendor support: vendors@veganstreetfair.com For sponsorships and activations: jessica@veganstreetfair.com