Food Vendor - Gloucester, MA - August

This application is for vendors who prepare and serve food on-site during the event (food trucks, trailers, grills, fryers, and similar setups).

Selling pre-packaged foods only?
Please apply through the Juried Artisan Application.

All food vendors must comply with local Health Department and Fire Prevention regulations and are responsible for obtaining all required permits.

Food Vendor Booth Pricing (Total Cost Including Deposit)
12′ x 12′ Tent Food Vendor — $800
Food Truck / Trailer (up to 24 ft) — $950
Large Food Truck / Trailer (25–32 ft) — $1,050

A $100 non-refundable deposit is required upon acceptance.
The remaining balance will be automatically processed 45 days prior to the event.

Vendor Notes
Setup:
Friday 2:00–8:00 PM
Saturday 6:00–8:00 AM

Show Hours:
Saturday 9 AM – 6 PM
Sunday 9 AM – 5 PM

Vendors must remain fully set up and open during all event hours. Early breakdown is not permitted.

This is a drop-and-go setup. Vehicles may drive onto the grounds to unload (weather permitting). Please unload efficiently and move vehicles promptly.

Parking:
Designated exhibitor parking is located within the gated festival grounds.

Arrive before 8:15 AM to park on-site for the full day (no charge).
After 8:30 AM, gates are closed — no vehicle movement during show hours.
If you need to leave early, you must park outside the grounds at your own expense.

Outdoor Setup & Safety
This is a high-wind waterfront location with uneven terrain (grass, sand, and rocky areas).

• Minimum 40 lbs per tent leg (heavier strongly recommended)
• Canopies must be fire-rated or flame-resistant
• Be prepared for coastal wind conditions

Tent Rental (Optional)
The Event Co.
info@rentent.com
(978) 283-4884

Payment & Insurance
Payment Timing:
Remaining balances will be charged on or after July 1, 2026.
Applications submitted after this date will be charged in full upon approval.

Insurance:
A Certificate of Liability Insurance (COI) is required and must list:
Castleberry Fairs & Festivals as Additional Insured

City of Gloucester Permit Requirements
All food vendors are required to obtain the appropriate City of Gloucester permits.

Health Permit (Deadline: July 31, 2026):
Apply through the Gloucester Health Department:

• Food Trucks / Cooking Operations
Mobile Food Unit Permit: 
https://gloucesterma.viewpointcloud.com/categories/1073/record-types/1006396

• Pre-Packaged Food (if applicable)
Temporary Food Establishment Permit: 
https://gloucesterma.viewpointcloud.com/categories/1073/record-types/1006401

Inspection:
Saturday, August 15 at 8:00 AM (on-site)

Bring the following:
• Current permits/licenses
• ServSafe certification
• Allergen Awareness certification
• Product labels (if applicable)
• Printed Gloucester Health Guidelines

Health Department Contact:
Sophia Vorias, Health Inspector
978-325-5260
svorias@gloucester-ma.gov

 
Propane Permit (If Applicable)
Vendors using propane must obtain a permit through Gloucester Fire Prevention.

Cost: $100
Apply here:
https://gloucesterma.viewpointcloud.com/categories/1076/record-types/1006439

Fire inspections will also take place Saturday morning.

Fire Prevention: (978) 325-5315

 
Failure to obtain required permits may result in removal from the event.

Food Vendor Terms & Requirements
(For Vendors Preparing Food On-Site)

By submitting this application, you acknowledge that you have read and agree to the following:

This application is for vendors preparing food on-site (food trucks, trailers, grills, fryers, beverage stations, and similar setups). All food vendors must comply with local Health Department, Fire Prevention, and municipal regulations.

 
General Requirements
• Vendors are responsible for obtaining all required permits, licenses, and inspections
• All permits and documentation must be available onsite for inspection
• A Certificate of Liability Insurance is required and must list Castleberry Fairs & Festivals as Additional Insured

• Menu items must match what was submitted and approved
• No additional items, substitutions, or expansions are permitted without prior written approval

Any unapproved menu items must be removed immediately upon request. Failure to comply may result in removal from the event without refund.
 
Booth Space & Footprint
• Vendors must operate entirely within their assigned booth space
• All equipment—including trailers, tents, cooking equipment, generators, hitch length, and service areas—must fit within the approved footprint

Vendors exceeding their assigned space may be required to modify their setup immediately, relocated if space allows, or removed from the event without refund if the setup cannot be accommodated.
 
Setup & Operations
• Vendors must be fully set up and ready prior to event opening
• Vendors must remain open and staffed during all event hours
Early breakdown is not permitted

• Booths must be clean, safe, and professionally operated at all times
• Booths may not be left unattended during show hours

 
Equipment & Safety
• All cooking equipment must comply with local fire and safety regulations
• Fire extinguishers are required where applicable

• Generators must be safely operated, quiet, and positioned so they do not interfere with neighboring booths or the public

 
Trash, Waste & Cleanliness
• Vendors are responsible for all trash, grease, wastewater, and food waste generated by their operation
• Vendors must provide appropriate trash containers for both booth use and customer use
• Trash must be monitored and not allowed to overflow
• Vendor waste must be disposed of in designated dumpsters
• Public trash receptacles are for attendees only

• Booth areas must be kept clean throughout the event and left in good condition at breakdown

Failure to properly manage waste or leave the area clean will result in a $200 cleanup fee
 
Permits & Compliance
• All required Health Department and Fire Prevention permits must be obtained by stated deadlines
• Vendors must comply with all inspection requirements

Failure to obtain required permits may result in removal from the event.
 
Conduct & Responsibility
• Vendors are responsible for the conduct of their staff and representatives
• Smoking and vaping are not permitted within booths or event areas
• Vendors must comply with all venue rules, fire codes, and municipal regulations

 
Liability
• Vendors participate at their own risk and are responsible for their equipment, merchandise, and operations
• Castleberry Fairs & Festivals is not responsible for loss, damage, injury, weather-related issues, or Acts of God

 
Enforcement
Castleberry Fairs & Festivals reserves the right to enforce all rules and requirements at its discretion. Failure to comply may result in removal from the event without refund and may affect participation in future events.

 
Full Terms & Regulations
All food vendors are required to follow the complete Castleberry Fairs & Festivals Exhibitor Rules & Regulations:

https://castleberryfairs.com/exhibitor-rules-regulations/

Participation in any event constitutes agreement to all terms outlined above and within the full rules and regulations.

 
Acceptance of Terms
By submitting this application, vendors acknowledge they have read and agree to all Castleberry Fairs & Festivals Rules & Requirements.

Failure to comply may result in removal from the event without refund and may affect participation in future events.