2026 Summer Jam Food Vendor Application
About the application
Food Vendor Participation & Deposit Policy
We’re excited to welcome food vendors to the Summer Jam Concert Series, hosted by the Millcreek Arts Council. These Monday evening concerts bring together neighbors, families, and music lovers for a relaxed night of live music and community gathering. Attendance typically ranges from 200–400+ guests, creating a lively and supportive environment for local food vendors. We look forward to offering attendees a variety of great food options and appreciate the vendors who help make this event a memorable experience for the community.
To secure your participation, a $75 vendor deposit is required. This deposit serves as a commitment to your scheduled date and helps ensure a reliable and well-balanced vendor lineup.
- The $75 deposit is due within three (3) days of accepting your approved event date.
- You are not considered a confirmed vendor until the deposit has been received.
- If payment is not received within three (3) days, your approved date may be released and offered to another vendor.
- The $75 deposit will be fully refunded after you attend and participate in your scheduled event.
- If you are a no-show or cancel without prior approval, the deposit is non-refundable.
About the event
Terms & Conditions
Summer Jam Concert Series – Food Vendor Information
Event Attendance
Summer Jam Concert Series events typically host 200–400+ attendees per concert.
Licensing & Permits
All food vendors must provide the following in order to participate:
Valid business license
Sales tax number
Temporary Event Permit (if required)
Food Handler’s Permit
At least one person with a Food Handler’s Permit must be present in the booth at all times. Vendors may be inspected by the Health Department, Fire Marshal, or City officials, and booths not in compliance may be required to close.
Setup & Operating Hours
Vendor setup occurs Monday evening prior to the concert as coordinated with the Millcreek Arts Council.
Booths must be fully set up and ready by 6:30 PM on the event day.
Vendors must remain open and staffed from 6:30 PM to 8:00 PM and stay for the duration of the event.
Safety Requirements
All vendors must:
Have a fire extinguisher on site
Bring hot and cold food thermometers
Use fire-retardant or fireproof booth materials
Power
There is NO power available on-site. Vendors should plan to bring a generator if electricity is required.
Waste Removal
Vendors are responsible for removing all trash generated by their booth at the end of the event.
Vendor Placement
Vendor spaces are assigned by event staff. Special placement requests cannot be guaranteed.
Payment Policy
Vendor fees will be need to be paid withing 3 days of your approval. If we don't receive payment by the 3rd day, we will assume you no longer are interested in the opportunity and will move on to another applicant. Your evening date(s) are not secured until payment is made.
If you are unable to attend, you must notify organizers before the payment deadline to avoid being charged.
Weather Policy
Summer Jam Concert Series events are rain or shine. Vendors will be notified in the case of cancellation due to severe weather.
Additional logistical details will be shared with selected vendors as the event date approaches.
Prices
| Mobile Food Vendor Monday Evening Concert Series Fee | $75.00 | Non-refundable | $75 is the price for one evening. If you are scheduled for more than one evening, please choose the correct number of evenings for your payment. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- I am a:
- We would like as little noise to interefere with the live music as possible. Please check all that apply:
- If you are able to run off of city supplied electricity, please write down your electric needs.
- Food Menu:
- I am interested in being a food vendor for more than one evening/concert.
- Please include your Social Media handles for event promotion
- Evenings that you are available (check all that apply):
- There is a $75 food vendor fee that will need to be paid when accepting your approved evening. You are not a scheduled vendor until the fee is paid. You will have 3 days to pay the fee. If it isn't paid within 3 days, your approved evening will be released from you and will be offered to another vendor.
- I have read and understood the terms and conditions.
Picture requirements
- Minimum pictures required: 1
