Vendor Application

Welcome!

Thank you for your interest in being a vendor at the Arts, Eats & Beats: Summer Kickoff, a vibrant community celebration.

We're excited to showcase a diverse selection of talent that reflects the spirit and flavor of the community. Our goal is to create a lively, welcoming atmosphere where vendors can connect with attendees, share their craft, and be part of an event that also supports a meaningful cause through our partnership with the Foundation for Sarcoidosis Research.

Browse through our application and let us know if you have any questions. This is an electronic agreement, and by signing and selecting the booths, you are electronically validating and approving it. A credit card will be required to submit the application, but a charge will ONLY be made when your application is accepted. If accepted, you will receive an email with confirmation and next steps.

Vendors must arrive during their assigned load-in window and must remain set up for the full duration of the event. Early breakdown is not permitted unless approved by management. Hand trucks are recommended. 

To ensure strong sales opportunities, vendor categories will be limited and curated. All applicants will hear a response back from us by May 23, 2026 (at the latest). We look forward to learning more about your business.

Thank you, everyone! - We'll be in contact soon!! :)

By submitting an application and participating as a vendor in the Arts, Eats & Beats: Summer Kickoff Event, you agree to the following terms and conditions established by Rollick Social LLC (“Organizer”).

 
1. Application Approval
Submitting an application does not guarantee acceptance into the event.

All vendor applications are reviewed to ensure a balanced and diverse selection for attendees. The Organizer reserves the right to approve or decline vendors at its discretion.

If approved, vendors will receive a confirmation email with payment instructions and event details.

 
2. Vendor Fees
All vendor fees must be paid in full by the deadline provided in the approval notice.

Vendor fees are:

• Non-refundable, unless the event is canceled by the Organizer.
• Non-transferable without Organizer approval.

Failure to submit payment by the deadline (May 15, 2026) may result in the vendor space being released to another applicant.

 
3. Permits & Health Regulations
All food vendors must comply with local, county, and state health regulations.

Vendors are responsible for obtaining and providing:

• Temporary Food Vendor Permit (if required)
• Valid Food Handler Certification
• Any required Elizabeth or Union County Health Department approvals
• Fire safety permits if cooking with propane or an open flame

Food vendors must operate in compliance with New Jersey food safety standards.

 
4. Insurance Requirements
Vendors must carry General Liability Insurance with a minimum coverage of:

$1,000,000 per occurrence

If requested, vendors must list the following as an Additional Insured:

Rollick Social LLC
Pemberton, NJ 

and 

Todd Bowles Sports Complex
201 - 215 Front Street
Elizabeth, NJ 07206

Proof of insurance will be required before the event.

 
5. Setup & Breakdown
Vendors must:

• Arrive during the designated vendor setup window
• Be fully set up before the event begins
• Remain open for the entire duration of the event
• Break down only after the event closes unless approved by event staff

Early departure without permission may result in exclusion from future events.

 
6. Vendor Space
Vendor spaces typically include:

• Assigned vendor space (size provided in approval email)
• Space for truck, tent, or booth, depending on vendor type

Vendors must provide their own:

• Tent (if applicable)
• Equipment
• Additional lighting if needed (Lights on the football field will be used for the event)
• Extension cords and generators if required

Vendors can rent tables & chairs for an additional cost if need be.

Vendor areas must remain clean, organized, and safe for guests.

 
7. Fire & Cooking Safety
Food vendors using cooking equipment must follow safety guidelines, including:

• Proper propane tank storage
• Fire extinguisher on-site
• Safe cooking distance from guests and other vendors

Open flames must comply with local fire code requirements.

 
8. Food Sales & Pricing
Vendors are responsible for:

• Setting their own prices
• Handling all sales transactions
• Providing proper food storage and sanitation

All vendors must clearly display their menu and pricing.

 
9. Cleanliness & Waste Disposal
Vendors must maintain a clean booth and the surrounding area.

Vendors are responsible for:

• Removing all trash generated by their booth
• Properly disposing of grease, oils, and food waste
• Leaving their vendor space in the same condition as received

Failure to maintain cleanliness may affect participation in future events.

 
10. Weather & Event Changes
This event is scheduled to take place rain or shine.

The Organizer reserves the right to:

• Modify event layout
• Adjust vendor placement
• Reschedule or cancel due to weather, safety concerns, or unforeseen circumstances

 
11. Liability
By participating, vendors agree that Rollick Social LLC and event partners are not responsible for:

• Lost or stolen items
• Vendor equipment damage
• Personal injury related to vendor operations

Vendors assume full responsibility for their booth, products, and staff.

 
12. Photography & Promotion
The Organizer may photograph or film the event for promotional purposes.

By participating, vendors grant permission for their:

• Booth
• Products
• Business name

• Photo of self and/or employees / volunteers / helpers

to appear in marketing materials, social media, and event promotions.

 
13. Conduct & Professionalism
Vendors are expected to maintain a professional, respectful, and welcoming presence throughout the event.

The Organizer reserves the right to remove vendors who engage in:

• Unsafe practices
• Disruptive behavior
• Violation of event policies

 
14. Agreement
By submitting an application, the vendor confirms that they have read, understood, and agree to abide by these Terms & Conditions.