Glow Walk Vendor Fair Application

Welcome to the event! Browse through our application and let us know if you have any questions.

Thank you for your interest in participating in the Glow Walk for Life 2026 Vendor Fair.

This family-friendly evening fundraiser supports The Refuge Center, a 501(c)(3) nonprofit providing free pregnancy testing, limited ultrasounds, parenting education, and ongoing family support services to families in our community.

We are seeking a carefully curated group of approximately 15-18 artisan vendors and 4–5 food vendors whose products and presence contribute to an encouraging, family-centered atmosphere.

✨ This event attracts compassionate families, community supporters, and mission-minded shoppers.

 
🛍️ Who We’re Looking For
We are currently accepting applications from:

🍔 Food vendors and food trucks
🕯️ Compassionate makers and artisans
👕 Inspirational clothing and apparel brands
💌 Encouraging sticker and gift vendors
🎨 Uplifting artists and handmade creators
🧴 Bath & body, soaps, and candle makers
🤝 Community-focused and purpose-driven businesses

We especially welcome vendors whose products and presence support and reflect the hope-filled mission of The Refuge Center.

 
Please note:

• All applications are reviewed on a case-by-case basis
• Submission does not guarantee acceptance
• Vendor space is confirmed only after approval and completed payment
• Vendor fees are non-refundable

📅 Application deadline: April 15, 2026 at 11:59 PM EST

This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

? Vendor Terms & Conditions:

Rain or Shine
This is an outdoor evening event and will take place rain or shine unless otherwise determined by event organizers.

 
Vendor Setup
Vendor fee covers space only. Vendors must provide their own tents, weights, tables, chairs, lighting, and extension cords as needed.

All vendors must check in with event staff prior to setup.

Electricity & Power
Electricity is not provided for vendor booths.

If electricity is required for your setup, vendors must supply their own quiet, event-appropriate generator and any necessary extension cords.

Generators must be safely placed and operated in accordance with safety guidelines.

 
Non-Refundable Fees
All vendor fees are non-refundable under any circumstance.

 
Payment & Approval
• Applications are juried and reviewed individually
• Space is reserved only after approval and payment
• Submission of an application does not guarantee acceptance
• The Refuge Center reserves the right to decline participation

 
Safety Requirements
• Tent weights are required for all canopy tents
• Vendors must maintain a safe and secure booth space
• Electrical cords must be safely secured
• Vendors must follow any on-site safety instructions

 
Prohibited Items & Weapons Policy
For the safety of all attendees, vendors, and staff, the following items are strictly prohibited at Glow Walk for Life:

• Firearms
• Knives or weapons of any kind (except standard small craft tools used appropriately within a booth)
• Explosives or fireworks
• Illegal drugs or drug paraphernalia
• Any item deemed unsafe by event staff

Smoking and vaping policies will follow venue guidelines.

The Refuge Center reserves the right to require removal of any prohibited or unsafe item at its discretion.

 
Family-Friendly & Mission Alignment Policy
Glow Walk for Life is committed to providing a welcoming, respectful, and family-appropriate environment for guests of all ages.

All vendors, products, displays, and interactions must align with the family-friendly nature and mission of the event.

The following are not permitted:
• Promotion of drugs, drug use, or related paraphernalia
• Alcohol sales or promotion
• Violence or graphic imagery
• Sexually explicit or suggestive content
• Explicit language or offensive material
• Adult-themed products or services
• Occult items or themes
• Tarot cards, psychic services, mediumship, astrology services, spiritual readings, or related practices
• Political campaign materials
• Messaging that conflicts with the mission and values of The Refuge Center

Vendors are responsible for ensuring that booth décor, signage, apparel, product labeling, and customer interaction remain appropriate for children and families.

The Refuge Center reserves the right to deny or remove any vendor whose products, messaging, or conduct are deemed inconsistent with event standards.

Removal for policy violations will not result in a refund.

 
Beverage Policy
Drink vendors have already been secured.

Food vendors may only sell bottled water as a beverage option. No other drinks are permitted.

 
Setup & Breakdown
• Vendors must arrive during their assigned setup window
• Booths must be fully set up prior to event start
• Early breakdown is not permitted without staff approval

 
Sales & Compliance
• Vendors must comply with all local, state, and federal laws
• Vendors are responsible for collecting and reporting sales tax
• Food vendors must meet applicable health department requirements

 
Conduct Policy
Vendors and their staff must maintain professional and respectful behavior at all times.

Access may be revoked for anyone who:

• Is visibly intoxicated
• Demonstrates disruptive or aggressive behavior
• Refuses to follow staff directions
• Has been previously banned from organizer events

Removal will not result in a refund.

 
Liability
Vendors assume full responsibility for their products, equipment, staff, and display areas.

The Refuge Center and event partners are not responsible for theft, damage, injury, or vehicle incidents.

 
Force Majeure
If the event is canceled or modified due to circumstances beyond the organizers’ control, vendor fees remain non-refundable. If rescheduled, space may be transferred at organizer discretion.

 
Media Release
By participating, vendors grant permission for event organizers to photograph or video their booth and participation for promotional use without compensation.

 
Electronic Agreement
By digitally signing the application, the vendor acknowledges they have read, understood, and agree to these Terms & Conditions.