Juried Artisan - Topsfield MA

The 30th Annual New England Craft & Specialty Food Fair is a large-scale, juried event produced by Castleberry Fairs, showcasing an expansive and carefully curated collection of American-made handmade arts, crafts, and specialty foods.

This three-day event draws an engaged regional audience through extensive promotion across digital, print, and broadcast media. Exhibitors can expect a professionally organized show with thoughtful layout design, strong marketing support, and a shopper base that values quality, originality, and the handmade tradition.

We are seeking artisans and specialty food makers who create their own work and present it with professionalism and pride. Demonstrating artisans are encouraged.

Join us for one of New England’s premier handmade events and be part of a vibrant weekend celebrating craftsmanship and community.

Please Note: We encourage you to review our current show availability before submitting to confirm space remains in your category.
View availability here: https://castleberryfairs.com/show-availability/

Exhibitor Notes

Overnight parking is available by preregistration only.

This facility is carry/dolly-in only.

NO Vehicles or motorized flatbeds may drive into the building.

• Event Hours: Fri. 10-5 / Sat. 10-5 / Sun. 10-4
• Setup: Thursday 2:00–7:00pm and Friday 6:00–9:00am
• Pipe & Drape: Provided in the Auditorium only. Colors are red & white
• Application Deposit: A $100 deposit is required and will be charged upon approval.
• Payment Timing: Balances will be charged on or after September 29, 2026. Applications submitted on or after this date will be charged the full booth amount upon approval.
• Insurance: A Certificate of Liability Insurance (COI) is required for exhibitors offering consumable goods (including food, candles, personal-care, aromatherapy, etc.).

Important – Food Exhibitors:
Pre-packaged "specialty foods" prepared off-site are accepted. On-site food preparation or concession vendors are not permitted at this location.

• Specialty Food Requirements

  An additional Town of Topsfield food permit fee is required.
  Specialty food exhibitors must fill out application, submit documentation, and submit payment to the Town of Topsfield Board of Health. See attached file or download application here: https://www.topsfield-ma.gov/sites/g/files/vyhlif5086/f/uploads/temporary_food_permit_application_4-13-23.pdf

  • For questions, contact the Topsfield Health Department:
    Phone: (978) 887-1520
    Email: health@topsfield-ma.gov

• Specialty food exhibitors must bring the following documentation onsite:

  • Current health permits or licenses

  • ServSafe certification

  • Allergen Awareness certification

  • Copies of product labels for all items being sold

CASTLEBERRY FAIRS & FESTIVALS

2026 Exhibitor Terms, Rules & Regulations

Acceptance of Rules & Release Agreement

By submitting an application and participating in any 2026 Castleberry Fairs & Festivals event, I/we agree to the following:

1. To abide by all 2026 Castleberry Fairs & Festivals Rules and Regulations, as well as all venue-specific rules applicable to the event location.
2. To accept full responsibility for my/our conduct and the conduct of staff, helpers, and representatives.
3. To be responsible for all property brought onto the premises.
4. To hold Castleberry Fairs & Festivals, its producers (Christopher and Teresa Mullen), agents, employees, volunteers, and the owners of show sites harmless from any damages, losses, or injuries caused by unforeseen circumstances, including but not limited to weather, theft, fire, or other Acts of God.
5. To acknowledge that in the event a show is canceled or show hours are changed due to weather or circumstances beyond our control, no refunds will be issued.
6. To permit the use of my/our business name, images, videos, descriptions, pricing, and likeness for promotional or informational purposes as outlined below. 

Media Release & Promotional Use

• By submitting an application and participating in any 2026 Castleberry Fairs & Festivals event, I/we irrevocably grant Castleberry Fairs & Festivals, its producers, agents, representatives, and assigns the unrestricted right to photograph, record, videotape, and otherwise capture my/our image, likeness, voice, booth, products, displays, and business identity.
• These materials may be used for promotional, advertising, marketing, educational, editorial, archival, and informational purposes, in any media now known or hereafter developed, worldwide, in perpetuity, without compensation or further consent.
• I/we waive any right to inspect or approve the finished materials and release Castleberry Fairs & Festivals from any claims, demands, or causes of action arising from the use of such materials.
• Failure to adhere to these regulations may result in removal from the event and exclusion from future Castleberry Fairs & Festivals events.

Overview

Castleberry Fairs & Festivals produces juried events celebrating unique, handmade arts, crafts, and specialty foods made in the USA. All exhibitors are expected to uphold the integrity, quality, and standards of our events by adhering to these guidelines.

We do not accept:
– Buy-sell or imported items
– Kits, “seconds,” clearance products
– Tumblers, sublimation on blanks, 3D-printed items
We do not allow:
– Sales reps, MLMs, commercial vendors
– Financial services, home improvement, or vacation marketing booths

Sublimation printing is permitted only if the design and imagery are created entirely by the exhibitor. Items featuring pre-manufactured designs, clip art, or third-party artwork are prohibited. Documentation from material suppliers may be required if questions arise.

General Requirements

• All items displayed and sold must be handmade by the exhibitor.
• No mass-produced, imported, or buy-and-sell items are permitted.
• Once accepted, no additional product lines may be added without prior written approval.
• Booth sharing is prohibited unless approved in writing.
• The Castleberry Jury reserves the right to remove work that does not meet event standards.
• Exhibitors must be present at their booth during all event hours.

Applications & Payment

• Applications must include clear, accurate images of work and booth display.
• A $100 deposit will be automatically processed upon approval.
• The remaining balance will be automatically processed no sooner tthan 45 days prior to the event date. Applications submitted on or after this date will be charged the full booth amount upon approval.
• All fees are non-refundable and non-transferable.
• A $100 fee will be assessed for any returned checks.
• Castleberry Fairs & Festivals reserves the right to assign or reassign booth locations.

Specialty Food Applicants

Specialty food exhibitors must meet all state and local health regulations applicable to their products and point of sale.

• All specialty food items must be made by the seller.
• Products must be properly labeled and packaged in compliance with all applicable state and local regulations.
• Exhibitors are responsible for obtaining and maintaining all required licenses, permits, and certifications related to their products.
• A Certificate of Liability Insurance (COI) listing Castleberry Fairs & Festivals as Additional Insured is required.
• Castleberry Fairs will obtain the event food permit on behalf of accepted specialty food exhibitors. This permit does not replace individual exhibitor licensing or certification requirements.
• Exhibitors must be prepared to provide documentation upon request and have required paperwork available onsite during the event.

Liability & Insurance

• Exhibitors are responsible for their booth, merchandise, and belongings.
• Castleberry Fairs & Festivals is not responsible for loss, damage, or injury.
• Exhibitors selling consumable items (including food, candles, and personal care products) must provide proof of insurance.
• Castleberry Fairs & Festivals is not liable for damage caused by weather or Acts of God.

Booth Setup, Presentation & Equipment

• Exhibitors must provide their own tables, chairs, displays, and booth equipment.
• All tables must be covered to the floor on all sides. No visible boxes, back stock, or dollies.
• Booths must be professional, neat, safe, and staffed at all times.
• Interior booths are 10 feet deep. The additional 2 feet behind each booth contains electrical access and must remain clear at all times.
• Booth displays must remain within assigned space; no items may extend into aisles.
• Indoor exhibitors selling exclusively off the aisle must pull displays in by one foot on all aisle sides.
• All items must be clearly priced.
• Wi-Fi and cellular service are not guaranteed.
• Electrical cords must be heavy-duty, grounded, and safely covered.
• No attachments to walls, railings, signage, or venue structures are permitted.
• Vehicles must be moved to designated parking areas immediately after unloading. Vehicles left in unauthorized areas may be towed at the owner’s expense.
• Booths must be secured and covered during closed hours.
• Setup must be completed prior to event opening.
• Exhibitors not present 60 minutes prior to opening may forfeit their space without refund.
• Castleberry Fairs & Festivals reserves the right to open the show up to 30 minutes early.
• Absolutely no early breakdowns. Dollies are not permitted during public show hours.
• All booths and materials must be removed within four (4) hours of show closing on the final event day.
• Failure to comply may result in penalties, including late breakdown fees and exclusion from future events.

Trash Management

• Exhibitors are responsible for compacting and disposing of trash in designated dumpsters.
• Failure to leave the area clean will result in a $100 cleanup fee.

Conduct & Compliance

• No hawking or calling out to customers.
• Exhibitors are responsible for collecting and remitting all applicable taxes.
• Compliance with all venue rules, fire codes, and municipal regulations is required.
• Smoking and vaping are prohibited within event areas and near entrances.

Venue-Specific Terms

Topsfield Fairgrounds Indoor Arene (D & R Indoor Sports Arena) – Topsfield, MA

This event takes place inside the arena of the Tospfield Fairgrounds and is subject to all venue rules, Topsfield Fire Department regulations, and Town of Topsfield requirements.

The following venue-specific requirements apply:

• Canopy covers are not permitted at this facility. Only open tent frames may be used where allowed, in accordance with fire and venue regulations.
• NO Vehicles or motorized flatbeds may drive into the building.
• To protect the turf flooring:
  • If you sample food, you MUST place a runner under your display.
  • If using paints or other materials that may spill, you MUST place a runner under your workspace.
  • Pushpins and needles are strictly prohibited to prevent damage to the turf.
  • If a spill occurs, notify staff immediately.
• All exhibitor vehicles must park in the gated lot just beyong the back of the building.
• Outside food and drink are NOT allowed inside during event hours.

Security

The building will be locked after setup and at show closing each day. Please be out of the building by 7:00 Thursday, and 5:30 PM Friday and Saturday.
You MUST cover/enclose your booth at closing each day.
Security is a deterrent only. Castleberry Fairs is not responsible for any loss or damages.

Food & Specialty Food Exhibitors

• Cooking devices must comply with all local fire codes, including size and placement restrictions.
• A fire extinguisher is required for each cooking device.
• Coolers, if used, are subject to inspection by venue staff or security.

Electrical, Internet & Utilities

• Electrical service is available for a fee and must be ordered in advance.
  - Up to 500 watts: $125
  - Up to 1,000 watts: $225
• Exhibitors must supply their own grounded (3-prong) extension cords.
• Castleberry Fairs & Festivals does not provide Wi-Fi.
  Exhibitors should plan accordingly with their own hotspot device or offline payment option.

Cancellation Policy

• All fees are non-refundable.
• Cancellations must be submitted in writing through Eventeny.
• Booth reservations are non-transferable.
• If you are unable to attend, you must notify Castleberry Fairs & Festivals as soon as possible by calling our office at 603-332-2616.

Weather Policy

• Events are held rain, snow, or shine.
• In extreme cases, show or setup hours may be adjusted due to weather.
• Exhibitors are responsible for securing their booths against weather conditions.
• Castleberry Fairs & Festivals is not responsible for weather-related damages.

Pets Policy

• Pets are not permitted at indoor events.
• Only service animals as defined by the ADA are permitted indoors. 

Final Acceptance

By submitting this application, I/we acknowledge that I/we have read, understand, and agree to all 2026 Castleberry Fairs & Festivals Terms, Rules, and Regulations.