General Vendor Application

On Behalf of the City of Springfield, we would like to extend an invitation for you to join us at our 2026 Springfield Fall Festival. Our one-day festival is packed with excellent foods, first class entertainment, and a unique variety of vendors that will attract visitors to our festival from all over the Southeast. 

The festival features free live concerts, children’s area, arts and craft vendors and a fantastic food selection. We cannot wait for this family fun packed weekend! 

To ensure you are a part of the 2026 Springfield Fall Festival, please complete the application deadline of October 25th. Please read the regulations fully and fill your applications out accordingly. We will do our best to accommodate all our vendor’s needs, but cannot guarantee special treatment. Space will be limited and requests will be granted to those first to apply. 

Fall Festival Rules and Guidelines 

Vendor Set Up - Vendor set up time is Saturday from 6:30am-9:30am. All vendor set-up must be completed during the assigned times and vendors must be ready to receive guests by 10am. Vendors will be able to drive into the festival area during set up, but ALL VEHICLES MUST BE OFF THE STREET BY 9:00AM on Saturday morning. There will be absolutely NO VEHICLE TRAFFIC in the festival area during festival hours. 

THE CITY OF SPRINGFIELD AND THE FALL FESTIVAL ARE NOT RESPONSIBLE FOR ANY LOSS OR DAMAGE TO VENDOR’S VEHICLES OR PROPERTY DURING THE SET-UP TIMES OR DURING THE FESTIVAL. 

Vendor Take Down- General Vendors will not be allowed to take down their booths until after 7:00pm on Saturday Night. There will be large crowds in the stage area and vehicles will not be allowed in the festival area until after 10:00pm. 

Merchandise Restrictions- All types of merchandise will be allowed except yard sale items or anything deemed inappropriate or vulgar by the Festival Committee. Those setting up displays considered inappropriate by the Festival Committee will be asked to remove their goods and leave without refund of their application fees. No special privileges or exclusiveness will be granted. You are responsible for governing your own products within your own organization. NO PROFANITY OR INAPPROPRIATE IMAGERY will be tolerated.

Security- Uniformed security will be on patrol beginning at 6:00am on Saturday until close of the festival.   

Booth Items- The festival committee does not provide tents, tables, or chairs to vendors. Generators will only be allowed in certain areas. If you plan to use a generator, you must note this on your application so we can place you accordingly. Generator placement and annoyance will be determined by the Festival Committee; please be prepared for generators to be up to 100’ from your booth. Booth tents must be tied down and secured at all times. The Fall Festival Committee reserves the right to ask vendors to remove their tents and/or generators if either are determined to be causing a nuisance, unsafe or in danger of causing harm.

Booth Locations- Booth locations will be determined by the festival committee based on the order the applications are received and vendor type. Booth assignments will be available at vendor check-in.  Location requests may be considered, but special treatment is not guaranteed.