Edible Craft Vendor Application

Calling vendors of all things FANDOM! We are looking to fill our vendor spaces at this year's Fandom Fest with talented artisans and collectible merchants that celebrate all the things we are fans of from pop culture, science fiction, literature, and beyond! While we put priority on handmade items at all of our downtown events, this particular event is unique and we encourage vendors who retail collectible items as well. 

EVENT GUIDELINES: Please read thoroughly! 

MOST items for sale MUST fit a fandom theme to follow the event!

1.    Items & Food being sold must be handmade and prepared by you or your direct employees. Your booth will be inspected for compliance by event staff and other participating vendors; violators may be ejected on the spot. 

2.    Display, inventory, and other belongings may not exceed your booth space. 

3.    Each vendor MUST have a current and valid Pennsylvania sales tax license and is responsible for collecting and remitting PA sales tax.  Please visit https://www.revenue.pa.gov/TaxTypes/SUT/Pages/default.aspx for information regarding sales tax.

4.    Vendors selling food must obtain the appropriate current license Food Health License from the Borough of Chambersburg health department or PA Department of Agriculture.  A Food Health License application needs to be submitted prior to the event to the Borough of Chambersburg.  To obtain an application contact Irene Sosa 717-251-2465 or isosa@chambersburgpa.gov

5.    Morning Rolling Inspections: The street opens for vendors at 6 am. Traffic is still moving on the street downtown until 8 am.

a.    Inspections will start a little after 8, you must be ready by no later than 9

6.    The event will be held rain or shine; space fees are non-refundable. If for any reason you are unable to attend after being accepted, contact the office immediately. A “no call/no show” for this event will jeopardize future participation.

7.    Only items included on the submitted application or attached menu can be sold. 

8.    A “no call/no show” for this event will jeopardize future participation.

9.    Acceptance into this event is not guaranteed from year to year, neither is space assignment.

10. Vendors are responsible for ALL trash removal. No exceptions.  

11. All vendors must be cleaned up no later than 5:30pm.

I hereby consent to the rules and regulations stated in the contract.  By signing this contract, I understand and agree to follow all rules set forth.  I certify that all the items being offered for sale have been handcrafted by me.  I also understand that if any items for sale that are not handcrafted by me, I will be removed from the mailing list for future events.  I do hereby agree to indemnify and hold harmless the Downtown Business Council of Chambersburg, Inc., the Borough of Chambersburg, the Greater Chambersburg Chamber of Commerce and their respective officers, agents, members, and employees of any sponsoring organization and underwriters, individually, or collectively, from all fines, penalties, liabilities, losses, claims, damages, and expenses including health care, court costs and attorney’s fees incurred or suffered as a result or relating to my participation in the event known as Fandom Fest on Sat, May 9, 2026.