Farm & Value Added Producer Application

Farm and Value Added Producers,  join us 1, 2 or all 3 days of the Fair to showcase and sell your products. We do not accept resellers, wholesalers or brokers.

Farmers and producers of artisanal products will herein be referred to as "Merchants".

SAVE YOUR LOG IN & PASSWORD - YOU CAN RETURN TO THIS APPLICATION TO EDIT AND UPLOAD ITEMS AS NEEDED.  

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FAIR OVERVIEW
A Tradition of Harvest and Community: The Waterford Fair is held within the National Historic Landmark village of Waterford, Virginia. This 18th-century Quaker settlement provides an unparalleled backdrop for select agricultural vendors and artisanal food producers to showcase their bounty to a sophisticated audience. Over 15,000 visitors attend annually to experience the village's historic charm, curated demonstrations, and high-quality local provisions.

The Fair began in 1943 as a local fundraiser to preserve the village’s historic Old Mill. Since those early days, it has grown into a premier destination for those seeking an authentic connection to the land and the makers who steward it. Today, your participation directly supports the Waterford Foundation, a 501(c)(3) dedicated to the preservation of this Landmark and the education of the public regarding traditional crafts, history, and rural life.

Why Vend at Waterford?
Premier Demographics: Nestled in the heart of D.C.’s Wine Country, Waterford sits within the most affluent region in the U.S. Loudoun County consistently ranks as the #1 county in America for median household income ($173,655+), with neighboring Fairfax County holding the #2 spot.

A Diverse and Affluent Audience: While many of our loyal attendees specifically seek out the "farm-to-fork" story and heritage provenance, the Fair also serves as a premier destination for the broader D.C. Metro and Northern Virginia area. This provides our vendors with a unique dual opportunity:

• Targeted Exposure: Engage with a dedicated local base that values high-quality, artisanal provisions.
• Regional Reach: Introduce your brand to visitors from across the Mid-Atlantic who travel to Waterford for its "destination" appeal.Unmatched Atmosphere: Unlike a standard parking-lot market, the Fair offers a weekend-long immersion into a historic landscape, supported by an enthusiastic network of villagers and volunteers.

The funds raised by the Waterford Fair support the preservation and education efforts of the Waterford Foundation, a 501(c)(3), to increase the public’s knowledge of life and work in an early American rural community. 

Questions? Contact staff at fairadmin@waterfordfoundation.org or 540-882-3018 x 4.

Please read the application and other documents in the related files section. It contains event details, including acceptable signage and tent info and an list of important dates.  

All Merchants must complete a County Temporary Food Vendor application, which can be found in the related files section.

There is also a state sales tax form in the related files section, in case you need it.

Merchants that would like to sell food that will be prepared at the market, must have a Dept. of Health Food Permit. Health Food Permits MUST be on display during the Fair. Merchants preparing food before coming to the farmers market and operate out of a commercial kitchen, must first be certified by the Virginia Department of Agriculture (VDACS). Questions? VA Dept. of Health (804) 864-7056. VDACS Phone: (804) 786-3520.

FIRE MARSHAL NOTICE: Vendors cooking under a tent (even samples), must display a working and up-to-date Fire Extinguisher. Cooking at the market must be done OUTSIDE your tent (prevents grease buildup under the tent than can cause a fire).The Health Dept. requires food be stored under the tent and covered at all times. A NO SMOKING sign will be supplied by the Fair and must be displayed at all times.

ELECTRIC: If you apply for electricity, Merchant must supply their own heavy-duty grounded extension cord(s).  

FEE: Loudoun County Rural Economic Development sponsors the market at the Fair and pays the merchant's application fee. Five percent (5%) of gross sales is  to be paid to the Waterford Foundation and submitted along with the Sales Verification form by October 30th.

Merchant may cancel agreement 30 days prior to the starting day of the event. Cancellation must be in writing (email is acceptable). The Foundation also reserves the right to cancel 30 days prior to the starting day of the event.

Participation in the Fair is not guaranteed until all items are received by the Fair office.

This is a rain or shine event and will remain open unless closed by the County or State for safety reasons. Merchant will be onsite and open for business each day from 9 am – 5 pm. Streets are closed from 8:30 am to 5:30 pm.

The Waterford Foundation reserves the right to refuse any merchant admission to the event.