Exhibitors (formerly Commercial Vendors)

The Saint Charles Oktoberfest, celebrates community and Bavarian heritage through three days of fun and festivities. 2026 marks our 40th year and we will be celebrating in true Oktoberfest style.

We are looking for organizations who want to engage with our festival guests promoting awareness of their product or service with a backdrop of an incredible weekend of family-friendly entertainment and activities. From home improvment to health and welless and lifestyle brands —if you are looking to gain greater awareness of your product/service we want to help! Our festival greets around 150,000 guests each year and we are looking for enthusiastic exhibitors who come ready to engage our guests. If that sounds like you submit your application now before spots run out! 

Exhibitor spaces are limited. Once you submit your application we will reach out to discuss availability and pricing options.

Please note: This is an electronic agreement and by selecting a booth, you are validating and approving this agreement electronically.

General Liability

• Vendor agrees to provide the Saint Charles Oktoberfest Committee with a certificate of insurance with general liability limits with:Liability Insurance in the amount of $1,000,000 per occurrence.
  
  • Liability insurance in the amount of $2,000,000 aggregate.
  • Effective and expiration dates must include the festival in its entirety.
  • The Saint Charles Oktoberfest named as additional insured.  
• Vendor/participants are responsible for their merchandise and fully comprehend the risk of any and all loss, and/or property damage that may occur.  In consideration for the opportunity to be an Oktoberfest vendor/participant, the booth operators hereby waive any and all claims for loss and/or property damage of any kind whatsoever against; the Saint Charles Oktoberfest Committee, the City of St. Charles, their directors, officers, agents, elected officials and employees from any and all expenses, claims, actions, liabilities, attorney fees, or damages, actually or allegedly resulting from or connected with the operation of said booth. 

Permits

• Food/Beverage and Pre-packaged Food/Beverage Vendors are responsible for completing and returning the health permit application to the St. Charles County
  Health and Human Services office.  The number to the Saint Charles County Health & Human Services office is 636-949-1800.
• Health Inspectors will inspect all Food/Beverage and Pre-packaged Food/Beverage booths approximately 1 hour prior to festival opening on Friday.

Booth Guidelines

• Vendors must maintain 1.5’ clearance on both sides of booth.
• All vendor booths MUST be placed 5 feet off the walkway and no product may be sold in this area.
• Vendors are responsible for maintaining all areas immediately surrounding booths to avoid accumulation of trash and residue.  Covered trash cans with plastic
  liners are required for refuse disposal.
• Boards must be placed under the tires and hitches of trailers and any heavy equipment.
• No animals are permitted within the food booth areas except for service animals.
• Smoking is not permitted within the food booth perimeter.  Workers must step outside food booth area to eat or smoke.
• Each vendor is required to provide their own tents, tables, chairs, fans, and lighting.

Electrical and Fire Safety

• Upon request, all Vendors will be provided one 110V electric outlet. Additional outlets may be available upon request with additional charges.
• Guidelines from the St. Charles Fire Marshall requires the following:
  • 14-gauge, 3-pronged electric cord (bring several with a 50 ft. minimum)
  • Multi-plug power strip with circuit breaker
• All booths are required to have a minimum of 1 5lb 2-A rated ABC file extinguisher; all booths with cooking operations must provide 1 10lb, 2-A rated ABC powder fire extinguisher
• Designated fire lanes must be kept clear at all times.          
• Vendors using ice chests must notify the Committee no later than August 31 to ensure appropriate electric set-ups are available.
• Vendors may not make any modifications to the electrical boxes provided.
• Power will be disconnected on Sunday at 5pm. 

Water

• Water hook-ups will be available from Oktoberfest-approved sources throughout the park.
• Vendors may NOT hook-up to unapproved sources; doing so could result in removal from the festival.
• Vendor must provide hose for hookup. 

Clean-up 

• All equipment and booths must be broken down within 24 hours of the closing of the event.
• Breakdown of boxes required and vendor responsible for taking all trash to a dumpster.
• Booth spaces requiring clean up after the vendor has left will result in the forfeiture of their clean up deposit.  This means all trash, debris, charcoal, oil, product
  boxes, etc.
• All equipment and booths must be broken down within 24 hours of the closing of the event. 

General Requirements

• Vendors will be required to stay open until 7:30pm each evening or until close, pending weather. It is your decision if you’d like to remain open until the close of the event each evening (11pm-Friday and Saturday and 5pm-Sunday).  
• All booths should be set up and be ready to begin operations by 9:00am each day.  
• No vehicles are permitted on the fair premises during the event unless they are part of your booth and have been approved before the start of the event by the St. Charles Parks Department.
• All vehicles must be removed from the festival premises 2 hours prior to the festival start time.
• Restock trailers may only park in the designated vendor parking area.