2026 Food Vendor Application – On-Site Food Consumption Only

Are you a vendor looking to showcase your products and connect with the community? The Texas Mushroom Festival is the perfect opportunity for you! Join us in Madisonville for a day of celebration, where thousands of attendees come to enjoy a unique shopping experience. Whether you offer handmade crafts, delicious food, or innovative services, our festival provides a vibrant platform to share your offerings with a diverse and enthusiastic audience. Apply now to secure your spot and be part of this beloved event. Don’t miss your chance to shine at the Texas Mushroom Festival—where community and creativity come together!

Important Information & Policies:

1. Vendors selling pre-packaged or shelf-stable items not intended for immediate consumption (examples: bread, baked goods, jams, sauces, honey, candies, spice blends, etc.) should apply under the General Vendor Application.
2. Submission of an application does not guarantee acceptance. TMF has the sole authority to select or reject vendors. TMF reserves the right to reject any vendor application or item deemed unsafe or inappropriate, including inappropriate for family viewing. These include but are not limited to items such as air soft guns or other items which release a projectile.
3. Booths must be kept clean, and vendors are responsible for cleaning their area after the event.
4. TMF reserves the right to inspect booths at any time during the festival to ensure compliance. Security personnel will be on site to enforce policies.
5. TMF will assign spaces and a set up schedule. All vendors are expected to adhere to those assignments and set up schedule.
6. Electricity and water are NOT provided. Bring a generator if you need electricity.
7. If you are exempt from sales tax liability, you must provide documentation. Otherwise, you must have a Texas Sales and Use Tax Permit. You are solely responsible for reporting and payment of applicable sales and use taxes.
8. All food vendors must present a State of Texas Health Permit AND obtain a Madison County Temporary Food Establishment Permit. Contact Lynn Jefferies at (936) 349-5640 to apply for the Madison County permit.
9. Cancellations after September 1, 2025, will not be refunded. This is an outdoor event. There are no refunds for inclement weather.
10. Organizations identifying as a non-profit may indicate by selecting the non-profit option within the vendor application. A limited number of discounted vendor spaces may be available for qualifying non-profit organizations. Requests will be reviewed by the Texas Mushroom Festival Committee, and approval for any discounted space will be granted at the Committee’s sole discretion. Selection of the non-profit option does not guarantee eligibility or approval for a discounted vendor space.
11. Late applications (after October 4, 2025) will be subject to a $25 late fee.
12. Vendor Setup Schedule:
    -A staggered set-up schedule is used to minimize congestion. Times are assigned according to location of assigned space.
    -Support vehicles must leave the vendor area after unloading and cannot remain in front of booths during set-up.
    -Booths must be ready by 9:30 AM and remain set up until the festival ends at 5:00 PM. No breakdown before 5:00 PM.
    -No vehicle traffic will be allowed on festival grounds between 9:30 AM - 5:00 PM.

Liability Release and Indemnification Agreement:

You must read and agree to our Liability Release and Indemnification Agreement prior to application submittal and acceptance.