Rhythm & Reels Vendor Application

Rhythm & Reels is a free or low-cost, outdoor entertainment series featuring movies, live music, and community engagement events across Baltimore City. We are seeking food vendors, merchandise vendors, nonprofits, and community organizations to participate throughout the 2026 season.

Vendor participation helps enhance the guest experience and create a lively, community-focused atmosphere at each event.

Vendor Terms & Conditions

By applying to be a food vendor at a Baltimore City Recreation & Parks event, you agree to the following terms and conditions:

1. Application & Selection Process

• Submission of an application does not guarantee selection for the event.
• BCRP will review all applications and select vendors based on event needs and menu diversity.

2. Health & Permit Requirements

• All food vendors must obtain a one-day food permit from the Baltimore City Health Department.
• Vendors are responsible for ensuring compliance with all health and safety regulations.
• If approved, vendors must return to their application and upload a copy of their one-day food permit before the event.
• Failure to provide proof of a valid permit may result in removal from the event without refund.

3. Vendor Promotion Requirements

• Selected vendors must promote the event they are working across all their social media platforms and tag Baltimore City Recreation & Parks in their posts.
• In return, Baltimore City Recreation & Parks will also promote participating vendors to highlight and support locally owned businesses.

4. Setup & Timeliness

• Vendors must be fully set up and ready to operate at least one (1) hour before the event start time.
• Late arrivals will be subject to an inconvenience fee, which must be paid before the vendor can be considered for future events.

5. Vendor Fees & Payment

• Vendor fees are due immediately upon approved.
• If payment is not received, the vendor will not be permitted to participate in the event.

6. Vendor Selection & Menu Requirements

• Each event will feature 2-3 food vendors.
• To ensure a diverse selection and avoid competition, vendors must submit a detailed menu with their application. BCRP reserves the right to limit similar offerings to maximize vendor success.

7. Vendor Responsibilities

• Vendors are responsible for providing their own tables, chairs, and tents.
• Vendors must maintain a clean and sanitary workspace throughout the event.
• Vendors must fully clean their area and remove all trash after the event.

8. Event Logistics

• Load-in packets will be sent one (1) week prior to the event.
• Packets will include a map of the venue, parking instructions, and other essential details.

9. Compliance & Penalties

• Failure to comply with these terms may result in removal from the event and disqualification from future      participation.
• BCRP reserves the right to enforce all guidelines to ensure a smooth and successful event.
• By applying, the vendor acknowledges and agrees to these terms.

Baltimore City Recreation & Parks reserves the right to modify these terms at any time.