Artist · Crafter · Food Vendor

Vendor Call: Wildside Winery’s School of Witchcraft & Wizardry

Wildside Winery invites makers, mystics, and magical merchants to apply for School of Witchcraft & Wizardry, a two-day spring festival set on the vineyard grounds in Versailles, Kentucky.

This immersive, family-friendly event transforms Wildside into an enchanting world of spells, creatures, potions, and play — drawing a large, engaged audience eager to shop, explore, and linger.

We are seeking thoughtfully crafted, theme-aligned vendors offering unique goods and experiences, including (but not limited to):

Herbology: plants, herbs, apothecary items, earthy goods
Divination: tarot, palmistry, intuitive arts, spiritual services
Potions: candles, oils, teas, magical blends
Transfiguration: beauty, skincare, self-care goods
Charms: jewelry, adornments, wearable magic
Care of Magical Creatures: educational or creature-focused experiences

This is a curated marketplace designed to feel cohesive, whimsical, and intentional. Vendors are selected with care to ensure variety, flow, and an elevated guest experience.

Event Details:
Dates: Saturday, April 18 (12:00–7:00 PM) and Sunday, April 19 (12:00–5:00 PM)
Location: Wildside Winery, 5500 Troy Pike, Versailles, KY
Admission: Free to the public
Environment: Outdoor, rain or shine

Vendors should be prepared for an outdoor setup and a high-energy, family-friendly crowd. This event includes themed activities, live music, interactive experiences, and strong on-site promotion, creating excellent visibility and sales potential for participating vendors.

If your work feels at home in a world of magic, imagination, and storytelling — we would love to see your application.

Vendor Terms & Conditions

Wildside Winery’s School of Witchcraft & Wizardry
April 18–19
Wildside Winery | 5500 Troy Pike, Versailles, KY

By submitting a vendor application, you agree to the following terms and conditions:

 
1. Vendor Selection & Curation
This is a curated event. Vendors are selected to create a balanced, engaging marketplace that aligns with the theme and overall guest experience.

Submitting an application does not guarantee acceptance. Wildside Winery reserves the right to limit duplicate vendors and product categories to ensure variety.

 
2. Vendor Fees & Payment
All vendor fees are clearly listed within the Eventeny application.

If accepted, the vendor fee will be processed immediately through Eventeny at the time of acceptance. By submitting an application, vendors acknowledge and agree to this payment process.

Application fees and vendor fees are non-refundable, except in the event the festival is canceled by Wildside Winery.

 
3. Outdoor Event & Weather Preparedness
This is an outdoor event. Vendors must be fully weather-prepared.

The event is held rain or shine
Vendors are responsible for tents, weights, waterproofing, and securing all displays
No refunds will be issued due to weather conditions, including rain, wind, or temperature changes
Please plan accordingly to protect your products and setup.

 
4. Setup & Breakdown
Vendors must be fully set up before the event opens each day
Early breakdown before official event close times is not permitted
Setup times, load-in instructions, and assigned spaces will be shared closer to the event
Failure to comply may affect eligibility for future Wildside Winery events.

 
5. Booth Space & Equipment
Vendors must provide their own tent, tables, chairs, displays, and weights
All tents must be properly weighted for safety
Displays must remain within assigned space and may not block walkways or neighboring booths
Electricity is not guaranteed unless explicitly stated in writing
 
6. Conduct & Presentation
Wildside Winery is a family-friendly venue.

Vendors must maintain professional, respectful conduct at all times
Products, signage, and displays must be appropriate for a general audience
No amplified sound, aggressive sales tactics, or disruptive behavior is permitted
 
6A. Removal for Misconduct
Wildside Winery reserves the right to require a vendor to leave the event immediately if their behavior, products, or conduct are deemed unsafe, inappropriate, disruptive, or in violation of these Terms & Conditions.

This includes, but is not limited to:

Unsafe setup or failure to properly secure tents and displays
Aggressive, disrespectful, intoxicated, or disruptive behavior
Products or signage that do not match the approved application or are not family-appropriate
Failure to follow event staff instructions or safety guidelines
If a vendor is asked to leave due to misconduct or noncompliance, no refunds will be issued, and the vendor may be disqualified from future Wildside Winery events.

 
7. Licenses, Permits & Compliance
Vendors are responsible for obtaining and maintaining any required licenses, permits, or insurance related to their business.

Food vendors must comply with all applicable local and state health regulations.

 
8. Liability & Insurance
Vendors participate at their own risk. Wildside Winery is not responsible for:

Loss, theft, or damage to vendor property
Injury to vendors, staff, or volunteers
Vendors are encouraged to carry their own liability insurance.

 
9. Branding & Promotion
By participating, vendors grant Wildside Winery permission to use their business name, logo, and images of their booth or products for event promotion before, during, and after the festival.

 
10. Cancellations & Refund Policy
All vendor and application fees are non-refundable.

If a vendor cancels within 30 days of the event, no refunds will be issued for any reason.

No-shows forfeit their space and fees and may impact eligibility for future Wildside Winery events.

 
11. Scam Awareness
Vendor applications will only be announced and accepted through Wildside Winery’s official channels.

Wildside Winery is not responsible for third-party solicitations or scams.

 
12. Final Authority
Wildside Winery reserves the right to:

Assign and adjust vendor placement as needed
Make final decisions regarding event operations
Enforce these terms to ensure a safe, enjoyable, and well-run event