Woodford County Non-Profit Organizations

🤝 Woodford County Non-Profit Organizations
Complimentary Booth Space | Midway Fall Festival
The Midway Fall Festival, produced by the Midway Business Association, is proud to offer complimentary booth space to eligible Woodford County non-profit organizations as part of our commitment to supporting the community we serve.

This application is reserved for non-profit organizations that operate from a physical address in Woodford County. There is no booth fee for accepted organizations.

 
💙 Why We Offer Free Booths
The Midway Fall Festival exists to celebrate community. Providing free booth space to local non-profits allows organizations doing meaningful work in Woodford County to:

Share their mission
Connect with the community
Recruit volunteers
Raise awareness for important causes
This program is intentionally designed to remove financial barriers to participation.

 
📍 Eligibility & Placement
Applicants must be a registered non-profit organization
Organizations must operate from a physical address in Woodford County
Eligibility will be verified during the review process
Booth space is limited and curated to ensure a balanced mix of organizations
 
📅 Event Details
Event: 52nd Annual Midway Fall Festival
Dates: Saturday, September 19 & Sunday, September 20, 2026
Location: Downtown Midway, Kentucky

 
📌 Important Notes
Submission of an application does not guarantee acceptance
Complimentary booth space may not be transferred or sublet
Non-profit booths are intended for education, outreach, and awareness
Direct sales or fundraising activities may be subject to additional guidelines
Full participation requirements are outlined in the Vendor Terms & Conditions.

 
📝 How to Apply
Eligible non-profit organizations must apply through the official Midway Fall Festival application. Applications submitted through DMs, comments, or email will not be accepted.

We are honored to highlight the organizations that strengthen Woodford County and look forward to celebrating community together this fall.

52nd Annual Midway Fall Festival
Vendor Terms & Conditions

The 52nd Annual Midway Fall Festival is produced by the Midway Business Association (MBA) and will take place Saturday, September 19 and Sunday, September 20, 2026, in Downtown Midway, Kentucky.

By submitting an application, all vendors agree to the following Terms & Conditions:

 
Important Dates
March 1, 2026 – Deadline for returning vendors to guarantee a returning space
July 1, 2026 – Application deadline
Friday, September 18, 2026 – Required vendor setup, 9:00 AM – 4:00 PM
Festival Hours:

Saturday: 10:00 AM – 10:00 PM
Sunday: 10:00 AM – 5:00 PM
All vendors must remain open until at least 8:00 PM on Saturday
 
1. Application Review & Acceptance
Submission of an application does not guarantee acceptance. The Midway Business Association reserves the sole right to accept or deny any application for any reason, including but not limited to space limitations, vendor mix, duplication of products, community standards, or overall festival fit. All decisions by the MBA are final.

Returning vendors have until March 1, 2026, to guarantee a returning space. After that date, applications will be reviewed and accepted on a first-come, first-served basis, pending availability.

 
2. Application Fee
The application fee is non-refundable from the moment the application is submitted, regardless of acceptance status, withdrawal, or cancellation by the applicant.

 
3. Vendor Fees & Refund Policy
All vendor booth fees are refundable only until August 19, 2026.

No refunds will be issued after August 19, 2026, for any reason, including but not limited to weather, illness, travel issues, emergencies, or failure to comply with festival requirements.

The Midway Fall Festival is a rain or shine event.

 
4. Vendor Setup (Required)
All vendors are required to set up on Friday, September 18, 2026, between 9:00 AM and 4:00 PM.

Vendors with trucks or trailers must arrive promptly at 9:00 AM
Vendors using tents must arrive no earlier than 10:00 AM
Friday setup is mandatory for all vendors
Failure to complete setup during the designated window may result in forfeiture of space without refund.

 
5. Festival Hours & Booth Operation
Vendor booths must be staffed and open during all festival hours.

NO late openings
NO early closings
NO early breakdowns
NO exceptions
Any vendor not complying with these requirements will not be invited to return in future years.

 
6. Booth Standards & Conduct
Booths must be neatly arranged and appropriately decorated
All tables must be fully draped
Vendors may sell only items approved in their application
Booth sharing, subleasing, or transferring space without prior written approval is prohibited
The MBA reserves the right to require food vendors to remove any unapproved items from sale.

 
7. Sound, Music & Equipment
No radios, speakers, or sound systems are permitted in vendor booths
Festival-provided music and entertainment will be provided throughout the event
 
8. Vehicles & Restocking
Vendor vehicles are not permitted in the festival footprint during festival hours
Vendors may enter the festival area one hour before and one hour after festival hours for restocking
All vehicles must be removed prior to the start of each festival day
 
9. Electricity
Electricity is available only to vendors who purchase it, and not all areas have access. Vendors are encouraged to use battery-powered or solar lighting when possible.

 
10. Security & Overnight Responsibility
Nighttime security will be provided by off-duty police officers on Friday and Saturday nights.

Vendors are encouraged to secure or remove valuable items overnight. The Midway Business Association is not responsible for loss or damage to vendor property.

 
11. Insurance Requirements (Food Vendors)
All food vendors are required to carry general liability insurance with a minimum coverage of $1,000,000.

The policy must list the Midway Business Association as an additional insured
Certificates of Insurance must be submitted to
elisha@midwayfallfestival.com
no later than thirty (30) days prior to the event
Failure to provide the required Certificate of Insurance by the deadline will result in forfeiture of vendor space without refund.

 
12. Prohibited Activities
No election campaigning from any booth
No drilling, anchoring, or defacing streets or sidewalks
 
13. Liability & Indemnification
Vendors participate at their own risk. The Midway Business Association, event staff, volunteers, sponsors, and property owners shall not be held liable for injury, loss, theft, or damage to persons or property.

Vendors agree to indemnify, defend, and hold harmless the Midway Business Association from any claims arising from their participation in the festival.

 
14. Agreement
Submission of an application constitutes agreement to all Terms & Conditions outlined above.

 
Contact Information
For questions or assistance, please contact:
Elisha
? elisha@midwayfallfestival.com
? 859-940-2742