Vendor Application

There is a non-refundable $25.00 fee associated with applications, cancellations and transfers. No refunds will be given 30 days prior to the event, also no changes or additions will be made to any maps 30 days prior to the event. Dates for the event are October 23rd, 24th (9-5) and 25th (9-4). Set up is on Wednesday &Thursday October 22nd & 23rd Late check in must be cleared with Lisa. Invitation to apply for Booth Space

All vendors must set up by Thursday and be open to sell on Friday by 9:00am. No set up on Friday. If paying by check please make checks payable to SAFF Please make any notes/request regarding booth placement on this form. Please see the vendor contract online for more information.

Vendors who are in the Expo building please remember classes are scheduled there starting on Thursday. Exhibitors should not leave merchandise unattended during the show hours and especially during move in and move out periods. Early breakdown and packing, or moving merchandise out of your booth prior to closing time is not permitted, and you will not be allowed to return.

No one will be admitted to the show early without proper badges. Vendors will be provided with Vendor badges. Reasonable care is exercised by the show to help protect exhibitors from loss of merchandise, but SAFF accepts no responsibility for loss of merchandise. All the property of the exhibitor remains under the control of the exhibitor, subject to the rules and regulations of the show. Vendor Chair assigns space with request being considered, reserving the right to make changes as necessary. Exhibitors may not assign, share, or sublet, any or all of the space. Booths must be manned during the hours of operation. Davis and Expo Arena

Check in is on Wednesday and Thursday, Wednesday, from 9:00am-5:00pm Thursday check-in is from 9:00am-5:00pm, the building will be locked at 7:00pm. There will be no vehicles allowed to drive into the arenas at any time. You will need to be able to move your vehicle close to the building, unload, then move the vehicle, for both the check in and move out. There is one dock, and multiple doors. Please check in with me sometime on Wednesday or Thursday when you arrive. I will have a pass to hang on your car. I will have your name badges which you will need to enter the building prior to 9:00am on Friday. I will also have vendor applications for 2027 printed. 

Each single booth space includes the following: Cement floor, reasonable access to electrical outlets, (bring extension cord), tall drape along the back of each booth for display. 3’ side rails with drape. You may not attach anything to the drapes. You may substitute your own pipe and drape on the sides as long as your neighbor does not object. You may not nail, tape, stick, staple or hang anything on the wall, columns, or ceiling. Fire Marshal regulation regarding easy up type tents. You cannot put the top on.

Vendor Trailer Parking must be in the gravel lot behind the Boone building. We want to leave space close to the buildings for customers. There are no parking areas outside of Davis. If an area is marked no parking please do not park there. Please unload and remove your vehicle as soon as possible so that others may do the same. We will have a maximum unloading time of 2 hours. The loading time will be 1 hour, please do not bring your vehicle close to the building till you are ready to load. No vehicles will be allowed to enter the load out areas till after 4:00pm Sunday. 

Show hours are Friday 9:00-5:00, Saturday 9:00-5:00 and Sunday 9:00-4:00. On Friday, Saturday and Sunday (am) we will lock the doors to the building at 6:30pm and unlock at 8:00am each day. We will have Volunteers at the doors to only allow vendors in that have badges, so make sure you have yours. The outside doors at the front will be unlocked so the public can use the restrooms but will only allow vendors with tags to enter. 

Break down begins at 4:00pm on Sunday. No early break down is allowed. The board has a policy regarding vendor break down. All vendors must be out of the building by 9:00pm. Break Down on Sunday No vehicles can drive into the arenas; therefore, you must pack up your booth and move it to your vehicle. We have helpers (Enka High School Wrestlers) who will be helping load cars. Please do not pull to the building till you are ready to load. 

Electricity You will need to bring an extension cord and a power strip. We are only providing the drops. 

Wifi is available but as I always tell vendors have a backup plan.  

Tables and Chairs-There are no tables or chairs available for rent. SAFF has been rapidly growing and we use all the tables and chairs that the facility has. Convention Makers is a great company to check with about rentals their number is (828)215-2254.