Vendors
About the application
ConCarolinas is a sci-fi & fantasy convention, and we welcome a variety of merchandise: toys, games, books, geeky crafts, collectibles, and more. We promote that shopping at ConCarolinas is open to the public and free to enjoy. There are four different options for dealers.
* Main dealer room booths (includes two weekend badges)
* Artist and artisan room (includes two weekend badges)
* Hallway & lobby tables (includes two weekend badges)
* Outside market by the lake (includes two Saturday badges)
Booths in the main dealer room are approximately 10' x 10' and include one 6' table and two chairs. Main dealer room space is secure overnight.
Booths in the artist and artisan room are approximately 6' x 6' and include one 6' table and two chairs. Artist and artisan room space is secure overnight.
Hallway & lobby tables are 6' long and are a good option for artists, indie creators, or vendors without a large inventory of merchandise. These tables are not secure overnight.
On Saturday, we offer outside dealer space near the lake, approximately 10' x 10'. This is a good option for vendors that can only attend one day. Early birds can be placed under the hotel awning on Saturday morning, but vendors may also bring their own canopy/tent. Be mindful of the weather and consider potential rain and wind.
We will carefully consider all applications and begin contacting dealers in February. We will likely be accepting applications until late April because there's always a chance of dealer spaces opening up due to cancellations. After being approved, we'll send an email regarding payment.
Extra consideration will be given to those that have eye-catching displays and merchandise that appeals to fans of sci-fi, fantasy, horror, superheroes, anime and gaming. You may send pictures of your merchandise and convention set-ups to the Dealer Room Director, Ray Franks, at: rfranks@concarolinas.org
Authors must apply as a Guest. We have another room specifically for authors. Authors will not be selected for any other dealer space.
About the event
Terms & Conditions
Please familiarize yourself with our Dealer Room Rules: Dealer Room – ConCarolinas 2026
and our Convention Rules: Convention Rules – ConCarolinas 202
For room reservations, please visit: Hotel – ConCarolinas 2026
There are usually room parties on the 3rd floor, so you may want to request a different floor for a quiet night's rest.
Prices
| 10x10 Booth in Dealer Room | $220.00 | Non-refundable | One booth in Main Dealer Room ($220 / One 6' table, chairs, & two badges included) |
| Two Booths in Dealer Room | $380.00 | Non-refundable | Two booths in Main Dealer Room ($380 / Two 6' tables, chairs, & two badges included) |
| Hallway Table | $50.00 | Non-refundable | One hallway or lobby table ($50 / Approximate space is 6' x 6') |
| Artist/Artisan Booth in Art Room | $100.00 | Non-refundable | One booth in Art Room, approximately 6' X 8', one 6' table, 2 chairs and 2 badges included. |
| Saturday outside market by the lake | $30.00 | Non-refundable | Saturday outside market by the lake ($30 / Approximate space is 10' x 10') Tents, tables, and chairs not provided. 2 badges included. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Will you need to purchase an additional 6' table or tables ($25 each) for a booth in the main dealer room? One 6' table and two chairs are included with a main dealer room booth.
- Will you need to purchase any additional weekend badges ($25 each)? Main dealer room and hallways tables include two weekend badges. Free badges for children 16 and younger.
- Will you require an electrical outlet?
- Tell us about your business and the merchandise you'd like to sell.
- Let us know if there are any other important details we need to know while considering your application. Ex: Have you attended before? Do you have any placement requests?
- I affirm that the information in this application is true and correct to the best of my knowledge. If accepted to be a vendor, I agree to ConCarolinas' rules and guidelines. I also affirm that no one representing my business at ConCarolinas is a registered sex offender or currently has a warrant for arrest.
Picture requirements
- Minimum pictures required: 0
