******MEMBERS ONLY****** Food Truck Application

This application is for food trucks, trailers, and vendors using cooking equipment, such as charcoal or propane grills, wood-fired or propane ovens, and deep fryers.

This application is not for craft vendors, pre-made foods, non-profits or other commercial businesses.

Vendor Types
Applications are accepted for:

Holiday Artisan & Craft Vendors – Handmade or handcrafted products, including clothing, jewelry, artwork, home décor, furniture, gifts, and other handcrafted consumer goods.
Food Trucks – Food truck vendors must complete the Food Vendor Application.

Holiday Vendor Requirements
To participate as a Holiday Artisan Vendor:

• Vendors must maintain current State of Alaska and City of Palmer business licenses.
• Vendors must carry $1 million in general liability insurance and $2 million aggregate coverage, naming the Greater Palmer Chamber of Commerce as an Additional Insured.

Space/Location Information

Food Trucks will be located either at the Train depot or the Borough Gym

Location assignments are made by the Greater Palmer Chamber of Commerce. Vendors will receive their assigned location and setup instructions at least four weeks before the event. Final assignments will also be available through your Eventeny account.

Booth locations may change if necessary.

Booth Policies

GPCC members receive priority access beginning July 14.
Members also receive booth location preference and limited product exclusivity.
Booth subletting is strictly prohibited.
Vendors operating without an approved application or required licenses will be required to leave immediately and may be prohibited from participating in future GPCC events.

Vendor Fees & Payment

Holiday Vendor Booth: $150 (per day)
All booth fees must be paid in full by November 1.
Once your application has been approved, your booth fee will be invoiced or charged to the card on file.
Booth space is not reserved until payment has been received.
Vendor fees are non-refundable.
Vendors are responsible for collecting and remitting the City of Palmer 4% sales tax.

Products & Sales
Non-member vendors acknowledge there is no guarantee of product exclusivity and are responsible for ensuring their products remain competitive in price, quality, and selection.

The following items may not be displayed or sold:

• Illegal drugs or drug paraphernalia
• Air guns or BB guns
• Violent, dangerous, or lethal martial arts weapons
• Lewd, erotic, or pornographic materials
• Any other prohibited or illegal merchandise

Parking

The Greater Palmer Chamber of Commerce is working to secure a designated parking area for vendors during Colony Christmas.

If a vendor parking lot is available, parking instructions and a map will be provided prior to the event. If a designated lot cannot be secured, vendors may park on public streets in accordance with the City of Palmer Municipal Code.

Please note that Alaska Street will close during the late afternoon on Saturday, December 13, in preparation for the Parade of Lights. Vendors should plan accordingly.

Marketing & Promotion
The Greater Palmer Chamber of Commerce promotes Colony Christmas through radio, print, social media, and other marketing channels. The Holiday Arts & Craft Fair will be featured as part of the overall event promotion.

Vendor listings will be published on the Chamber website at www.palmerchamber.org/colonychristmas at least three months before the event.

Vendors are encouraged to:

• Include a website or social media link in their application.
• Submit promotional photos of their products for marketing use.
• Share Chamber promotional materials on their own social media.

Additional marketing policies:

• GPCC will create the official Colony Christmas Facebook Event.
• Vendors should not create separate Colony Christmas Facebook events.
• The Colony Christmas logo may be used alongside your business logo but may not replace it.
• Marketing updates or listing changes must be submitted by 5:00 p.m. on November 1.

LIABILITY AND POLICY VIOLATIONS

1.      The Vendor and their designee[s] are solely responsible for lost foods/product due to any cause including, but not limited to simple loss, water damage, fire, theft, vandalism, or an act of God.

2.      The Vendor and their designee[s] will hold the Greater Palmer Chamber of Commerce and the City of Palmer, and the Mat-Su Borough harmless for any damages caused by any injury sustained to their employees or any member of the public during the Arts &Craft Fair.

3.      Officers and Directors of the GPCC reserve the right to refuse space to any individual, group, or organization, which in their opinion is in poor taste or does not align with the mission and values of the GPCC. If action by a Vendor requires cancellation of space during the Arts & Craft Fair, the Vendor will be required to remove everything immediately and vacate the building. The Vendor will forfeit any fees paid without refund.

4.      Concerns about another Vendor and/or customer must be reported to GPCC staff for mediation and resolution. Under no circumstances are vendors permitted to touch the property or persons associated with another Vendor with express permission. Harassment of any nature, including verbal, will not be tolerated and will result in immediate expulsion of the responsible Vendor. Violations of this policy are grounds for immediate dismissal from the event and future events.

5.      Violations of the terms of this Handbook are subject to documentation and consequence[s]. Violations will be documented in an Incident Report by the GPCC and initialed by both the GPCC Staff, Officers, or Directors and the Vendor to acknowledge the breach in policy. Incident Reports will be kept on file with the GPCC staff and may prevent a Vendor from participating in future GPCC events, either by nature or number of incidents.

6.      The GPCC provides equal opportunities to all Vendors and applications to GPCC markets and events and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression or any other characteristic protected by federal, state, or local laws.

7.      The Vendors shall comply with all applicable federal, state, and local laws and regulations, including health and safety requirements, permits, and licensing requirements.