Non-Profit Member Booth

TYPES OF VENDORS:

·        Non-Profit Member (Borough Gym) 

·        Holiday Alaskan Made crafts/products (Separate Application)

·        Food Trucks (Separate Application)

Non-Profit Member:

·         Must be a current GPCC member in good standing (dues paid for the current year)

·         Organization must hold 501 (c)(3) or other nonprofit status.

BOOTH & INVOICING INFORMATION

·         Booth Dimensions: Borough Grym 10' X 10' - limited to one space

·         Participants must provide their own tables, chairs, and signage.

·         Members will be notified a minimum of 4 weeks before the event, with their assigned       location and set-up time. – Please check your Eventeny account for your final booth space

·         Subletting booth space is not permitted.

·         If a Vendor is found to not have an approved application or proper licenses. Vendor will be asked to remove all personal belongings and vacate the premises immediately. 

VENDOR FEES

·         Nonprofit booth fee: FREE

·         We kindly encourage a $50 donation to help support event expenses.

OPERATIONS

·         Booths must remain staffed during all posted event hours (including Sunday)

·         Materials and activities must be family-friendly and appropriate for all ages

SET-UP & TEAR DOWN

·         10'W X 10'D in the Borough Gym

·         Member spaces will be marked out with blue painter’s tape and labeled with space number. Vendors must make sure products and displays do not extend into the next space.

·         Members set up will be from 8am-11am. Members will have access to a 15-minute unload/loading zone near the entrance of the venue. Members are required to fully unload/load vehicle(s) in/out of the booth space and then park the vehicle(s) before returning to setup/breakdown booth space.

·         Members are required to be fully set up by 11am, Friday December 12th.

·         You are welcome to bring your children.  However, they must remain in your booth space.

·         No decorations will be provided.

·         Nails and staples are prohibited in all venues. No exceptions. Tape and other trash must be removed by the Member

·         Members are not permitted to begin tearing down their booth before 4pm on Sunday.

·         After dismantling, you are responsible for leaving your booth space clean. Please dispose of all your trash in appropriate trash receptacles.

FACILITY INFORMATION

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Members test mobile hotspots at these venues prior to event set up.

·         No smoking, e-cigarettes, vaping, etc. is not permitted inside the building. Please use designated smoking areas.

PARKING

·         Parking is permitted on any public street in accordance with the City of Palmer Municipal Code. Parking is not permitted in the Palmer North and West Lots. Unless otherwise requested.

·         Please note that parking on Alaska Street will be blocked off starting in the late afternoon on Saturday December 13, for the evening Parade of Lights.

ADVERTISING AGREEMENT

·         The GPCC will place advertisements for Colony Christmas with local radio stations, social media, and print media. The Arts & Craft Fair will be highlighted as a featured event. Additionally, full Vendor listings will be made available on the GPCC website at www.palmerchamber.org/colonychristmas at least 2 weeks prior to the event.

·         Vendors may provide a website URL or social media handle in their application so their listing can be linked to the Vendor’s own website/handle. If no website or social media handle is provided, a static listing will be posted.

·        Feel free to send promotional photos of your items for use in our advertising campaigns.

·        GPCC will create a Facebook Event by September 1,2025

·        Please do not create a separate Colony Christmas event.

·        The Colony Christmas logo may be used in addition to, but not in place of, the Vendor’s logo in promotional content.

·         The deadline for Marketing adjustments is November 1 at 5pm.

LIABILITY AND POLICY VIOLATIONS

1.      The Vendor and their designee[s] are solely responsible for lost foods/product due to any cause including, but not limited to simple loss, water damage, fire, theft, vandalism, or an act of God.

2.      The Vendor and their designee[s] will hold the Greater Palmer Chamber of Commerce and the City of Palmer, and the Mat-Su Borough harmless for any damages caused by any injury sustained to their employees or any member of the public during the Arts &Craft Fair.

3.      Officers and Directors of the GPCC reserve the right to refuse space to any individual, group, or organization, which in their opinion is in poor taste or does not align with the mission and values of the GPCC. If action by a Vendor requires cancellation of space during the Arts & Craft Fair, the Vendor will be required to remove everything immediately and vacate the building. The Vendor will forfeit any fees paid without refund.

4.      Concerns about another Vendor and/or customer must be reported to GPCC staff for mediation and resolution. Under no circumstances are vendors permitted to touch the property or person associated with another Vendor without express permission. Harassment of any nature, including verbal, will not be tolerated and will result in immediate expulsion of the responsible Vendor. Violations of this policy are grounds for immediate dismissal from the event and future events.

5.      Violations of the terms of this Handbook are subject to documentation and consequence[s]. Violations will be documented in an Incident Report by the GPCC and initialed by both the GPCC Staff, Officers, or Directors and the Vendor to acknowledge the breach in policy. Incident Reports will be kept on file with the GPCC staff and may prevent a Vendor from participating in future GPCC events, either by nature or number of incidents.

6.      The GPCC provides equal opportunities to all Vendors and applications to GPCC markets and events and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state, or local laws.

7.      The Vendors shall comply with all applicable federal, state, and local laws and regulations, including health and safety requirements, permits, and licensing requirements.