Commercial Exhibitors

Deadline: Oct 09, 2025 11:59 pm (GMT-07:00) Pacific Time (US & Canada)

2025 Scare at the Fair

Date: Oct 10, 2025 10:00 am - Nov 02, 2025 10:00 pm (PDT)

Salem, Oregon

$300.00 - $1,100.00

About the application

Scare at the Fair Vendor Application

This October, the Oregon State Fair & Exposition Center is excited to launch the inaugural Scare at the Fair! Designed to celebrate all things autumn with a scare factor. This event will feature 4 themed haunted houses, food trucks, family activities, carnival, entertainment and seasonal shopping. Located in the Green Acres Sunflower Patch of Oregon and the Floral Building.

We are especially seeking vendors who offer fall décor, pumpkins, harvest goods, handmade crafts, seasonal treats, and unique gifts that capture the spirit of the season. This is a chance to showcase your products to thousands of guests eager to bring the warmth and beauty of fall into their homes and celebrations.

Be part of the very first Scare at the Fair and help us grow a new Salem tradition filled with autumn charm and community spirit!

This application is designed for businesses and organizations looking to showcase their products, services, and innovations to an engaged audience. As a commercial exhibitor, you will have the opportunity to:

Present your offerings in a high-traffic area during the event.
Engage directly with event attendees, building meaningful connections.
Expand your reach and visibility within a vibrant marketplace.

Please complete all sections of the application, ensuring accuracy for the opportunity to secure your spot. Applications are subject to review and approval by the Oregon State Fair and Exposition Center.

Space is limited, so apply early. If you have any questions, please do not hesitate to contact Maddie at maddie@oregonstatefair.org

About the event

Scare at the Fair is scheduled for October 12 to November 2, 2025, at the Oregon State Fairgrounds in Salem. Additional Information: • Hours: Operating hours typically range from 7:00 PM to 11:00 PM, running Friday, Saturday, and Sunday for three weekends. The final weekend operating 7:00 PM to 11:00 PM, on Wednesday, Thursday, Friday, Saturday, Sunday. For more date details see map of times open attached. • Location: Oregon State Fairgrounds and Expo Center, 2330 17th Street NE, Salem, Oregon 97301. in the Garden Area. For the most current information and updates, visit the official Oregon State Fair website.

Oregon State Fair and Exposition Center

Contact Organizer

Oregon State Fair and Exposition Center

Contact Organizer

Terms & Conditions

I UNDERSTAND THAT THIS IS AN APPLICATION FOR SPACE ONLY, AND IS NOT A COMMITMENT BY THE OREGON STATE FAIR AND EXPOSITION CENTER TO RENT SPACE TO ME. I CERTIFY ALL INFORMATION CONTAINED IN THIS APPLICATION IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE.

By my signature on this application, should I be assigned a Commercial Exhibit Space:

· I AGREE that I, EXHIBITOR/VENDOR remain responsible for complying with the OSFEC rules, policies, and regulations, as currently drafted. OSFEC has the right to amend from time to time.

· I AGREE to hold harmless and release from liability the Oregon State Fair and Exposition Center from all claims for loss or damage of any nature caused by me or my exhibit.

· I AGREE to expressly assume all risks of harm to me or my exhibit, including harm resulting from the negligence of other exhibitors or visitors.

· I AGREE to indemnify (to pay any losses, damages, or costs, including legal costs incurred by) The Oregon State Fair and Exposition Center and to hold them harmless concerning claims for harm to me or my exhibit and for claims made by others for any harm caused by me or my exhibit while at 2025 Scare at the Fair.

Related files

Scare at the Fair Dates

2025 Scare at the Fair Commerical Handbook.pdf

Prices

Session #1: 10/10/2025-10/12/2025	$300.00	Non-refundable	10x10 Booth Space for the first session.
Session #2: 10/17/2025-10/19/2025	$300.00	Non-refundable	10x10 Booth Space for Session #2.
Session #3: 10/24/2025-10/26/2025	$300.00	Non-refundable	10x10 Booth Space for Session #3.
Session #4: 10/29/2025-11/02/2025	$400.00	Non-refundable	10x10 Booth Space for Session #4. Please note this session includes 2 extra days.
Electrical Outlet	$85.00	Non-refundable
All 4 Sessions	$1,100.00	Non-refundable	All 4 Sessions

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Have you been a vendor at any of our past events? (Oregon State Fair, Holiday Village, 4th of July Spectacular)
What session(s) are you looking to participate in?
Are you going to provide some type of interactive experience or activity for the festival?
Do you give out food/beverage samples?
Describe your products, please list key brand names and all items that you sell:
What is the range in your prices for your products sold?
How much electricity do you need?
Business License
Certificate of Liability Insurance
I understand that ALL aspects of my booth MUST fit inside the booth size that I am assigned.
I understand that my booth MUST be FULLY OPEN at all hours of the Event, rain or shine, and that if I close early on any day or at any time, this may result in not being allowed back at any of the four signature events.:
Did you read the new 2025 Oregon State Fair and Exposition Center Commercial Exhibitor and Food Concessionaire Handbook? You will be required to agree to the rules and policies listed within it.
Please see the attached 2025 Oregon State Fair and Exposition Center Exhibitor Handbook, read, review and sign.

Picture requirements

Minimum pictures required: 2

Commercial Exhibitors

2025 Scare at the Fair

Start Application