The Mahogany Farmers Market is a family-friendly space run by the Mahogany Homeowners Association (Mahogany HOA) and their team of dedicated staff led by their Market Manager/Coordinator. The Mahogany Farmers Market cannot guarantee a permanent spot for any vendor. Location is subject to change at any time deemed necessary by the Market Team. The Farmers Market is unable to guarantee exclusivity to any vendor for any product however, product selection will be considered.
Vendors will be chosen to create a good, local market mix (selection of product). Stall assignment is at the sole discretion of the Market Manager/Coordinator and will be decided based on a good market mix. Special requests will be considered on a first come, first served basis, but are not guaranteed.
The Mahogany Farmers Market will be held from June 4 to October 8 on every Wednesday from 3–7pm. The Market will operate rain or shine in the Mahogany Central Green.
Submitting an application does not guarantee a space in the Market. If your application is accepted, all other required documentation will be required upon receiving the next step, including payment.
Vendor Fees:
1. Approved Vendors are required to make payments prior to the start of the Market. Payment plans have been arranged to assist with the ease of payments.
2. All payments are non-refundable, unless the event is cancelled by the Mahogany Homeowners Association (Mahogany HOA).
Vendor Spaces:
1. Space provided will be aprox. 12'x12'. Tables, chairs and protection from the elements is the responsibility of the individual market vendor. Tents must be properly weighted down and staking is not permitted (due to the asphalt surface and irrigation lines). All equipment must be in good, safe working condition.
2. Vendors are responsible for their own signage, product displays, décor, payment methods, change, etc.
3. Load in may begin two hours prior to start time at 3pm. Load out time starts at the end of the event at 7pm.
4. Each vendor is required to remove all garbage, boxes and packaging they brought in. The space must be as clean as it was when you arrived. Dumping your garbage in or around the guest garbage receptacles will not be allowed.
Insurance:
1. Artisan food permitted if items are low-risk foods, vendor has food handling permit & they provide a Certificate of Insurance.
2. Vendors selling handmade topical products, (such as soaps, lotions, etc.)
3. All Vendors are encouraged to carry individual liability insurance on their products and displays. Vendors selling or sampling consumable food products (includes pet food products) are required to obtain and display valid AHS permits and/or licenses. Vendors MUST meet and follow all applicable laws and compliance is mandatory. Vendor Notification Forms need to be submitted prior to your market date. Failure to do so may result in not being able to participate as a vendor.
Proper Conduct:
1. Vendors should be neat and clean in appearance.
2. Vendors are expected to conduct themselves in a professional manner at all times. Rudeness, loud, and/or profane language, arguing or harassment will be considered grounds for dismissal from the market.
3. Discrimination will not be tolerated. Insubordination, the consumption of alcohol or drugs, and fighting during the market will be cause for immediate dismissal. Warnings will not be required, nor refunds given.
4. Vendors are asked to park on the local community streets surrounding the market area, so shoppers can access the market. If shoppers cannot find parking, they WILL leave. No exceptions unless cleared by the Market Manager.
Prohibited Items:
1. No illicit drug paraphernalia;
2. No live animals;
3. No fire arms or ammunition;
4. No open flames or combustible materials;
5. No sexual items.
Inclement Weather:
1. In severe or inclement weather, Mahogany HOA may close the Mahogany Farmers Market and re-open when it is safe to do so. The Market Manager will communicate any closures to the Vendors through text, email, and Social Media.
Indemnification:
1. MHOA, its officers, directors, managers, employees, agents and members, and Hopewell Management LP and Hopewell Residential LP and their respective officers, directors, managers, employees and agents (collectively the “Indemnified Parties”) assume no responsibility for, and will NOT be liable for any lost, stolen, or misplaced merchandise or equipment at the event. The Vendor shall hereby expressly relieve and discharge the Indemnified Parties from any and all liability for any loss, damage, injury or death to persons or property that may be sustained by reason of entry upon the venue and/or the occupancy of the market space designated to you under this agreement. Security of you and your possessions is your responsibility and no dedicated security will be furnished by the Mahogany HOA or the Market Manager. The Indemnified Parties shall not be liable for any damages or expenses you may incur should any event be delayed or cancelled.
