Rides & Vibes Car Show Food Truck

Welcome to the event! Browse through our applications and let us know if you have any questions.This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

🚗🔥 Wilson’s Misfire Auto Club Presents: Rides & Vibes 🔥🚗 Hosted by Eastgate Church Get ready for an unforgettable day full of horsepower, community, and good vibes! All vehicles welcome — cars, trucks, bikes, and project builds! 🗓 Date: Sunday, October 12th (Raindate Oct 19th) 🕑 Time: 2 PM – 6 PM 📝 Registration starts at 1 PM $20 registration fee 🏆 Judging from 2–4 PM | Trophies at 5 PM 🎉 Fun for the Whole Family! 👧 Kids Zone 🌮 Food Trucks 🛍 Vendors 🎟 50/50 Raffle – Proceeds go to the Autism Society of NC Bring your crew, bring your ride, and bring the vibes. You don’t want to miss this!

1. Application Approval

• Submission of this application does not guarantee acceptance into the event.

• The Event Organizer reserves the right to accept or reject any vendor at its sole discretion.

• Approved vendors will receive a confirmation email with further event instructions.

2. Vendor Fees

• Food truck vendor fees must be paid in full by Sept 14th

• Fees are non-refundable

3. Set-Up & Arrival

• Food truck set-up must be completed during the designated window:
  12:30pm-1:30pm

• Trucks arriving after the event start time will not be permitted to drive into the vendor area.

• Vendors must remain parked in their assigned space for the full duration of the event.

4. Event Hours & Departure

• The event runs from 2pm to 6:00 PM.

• Early breakdown or departure is not permitted.

• Loading and departure may begin after 6:00 PM, once foot traffic has cleared and staff give the all-clear.

5. Permits, Licenses & Insurance

• All food truck vendors must provide valid copies of:

  • Business license

  • Food handler’s permit

  • Health department certification

  • Proof of insurance (liability coverage minimum as required by local law)

• Documentation must be submitted prior to the event or with your application, if requested.

6. Health & Safety Requirements

• All food trucks must comply with local health and fire codes.

• Each truck must have a working fire extinguisher on board.

• Vendors must maintain clean work areas and dispose of waste properly.

• Grey water, grease, or other waste may not be dumped on-site.

7. Utilities

• No electrical or water hookups are provided.

• Vendors must be self-contained and operate independently.

8. Space Assignment

• Space will be assigned based on truck size and event layout.

• Requests for specific locations are considered but not guaranteed.

9. Conduct

• All vendors and staff must behave professionally and respectfully at all times.

• No loud, offensive, or inappropriate signage or conduct will be tolerated.

• The Organizer reserves the right to remove any vendor without refund for violations of these terms.

10. Liability

• Vendors participate at their own risk.

• The Organizer, venue, sponsors, and affiliates are not responsible for any injury, loss, theft, or damage incurred before, during, or after the event.

• Vendors agree to indemnify and hold harmless all aforementioned parties from any claims arising from their participation.

11. Weather Policy

• This is an outdoor. Rain date is Oct 19th

• No refunds will be given due to inclement weather

12. No-Shows & Cancellations

• Vendors who fail to attend forfeit all fees.

• No credits or rollovers will be offered for no-shows. Unless the event was moved to the rain date. 

13. Marketing & Promotion

• By participating, vendors grant the Organizer permission to use their name, logo, and photos of their truck/food in promotional materials, social media, and press related to the event.

By submitting this application and payment, I acknowledge that I have read, understood, and agree to these Terms and Conditions.