Vendor Application

This Vendor application is for any vendor wishing to apply for Bowman, GA's 2025 Fall Festival event held at the Bowman Community Park. Please read the Terms & Conditions for more information!

Bowman Fall Festival
Saturday, September 20th, 2025

Attention: Please read the attached rules & regulations, as revisions have been made. Vendors must fill out this Vendor Application and will have their booth fee charged to the provided card upon acceptance. Please call or email prior to applying to ensure space is still available. Spaces will be reserved on an approval basis to avoid duplicate vendors. Applications will NOT be accepted after Wednesday, September 17th, 2025.

WE WILL DO OUR BEST TO ACCOMMODATE ALL REQUESTS

City of Bowman
25 Prince Ave.
Bowman, GA 30624
Phone: 706-254-5432

Email: Vivan.barnes@cityofbowmanga.gov

• 10x10 Square Spaces Offered
• Food Trailers require a minimum of 2 10x10 square spaces.
• Electrical Outlets are $20 per Outlet.

• Please note that food spaces are limited and will be filled on a first-come, first-paid basis.
• Must make continuous effort to observe proper food handling procedures. During the festival, there will be random inspections. All Food vending spaces must have sanitation and hand-washing stations.

BOOTH/SPACE INFORMATION AND FEES:

ALL SPACES ARE A MINIMUM OF 10’ x 10’

• Food Vendors: $50 each
• Food Trailers: $80 each
• Arts/Crafts: $40 each
• Bake Sales: $30 each
• Yard Sale/Flea Market Vendors: $25 each
• Nonprofit or Non-Sales Vendors: $25 each

Bingo Donations

Vendor product donations are accepted, and we are grateful for them. They will be used as prizes for Bingo. Bingo will be held Friday, September 19th, 2025, at the Bowman Community Center. Anyone wishing to donate can drop prize donations at Bowman City Hall, at 25 Prince Ave, prior to
this event.

Raffle Donations

Vendor product donations are accepted, and we are grateful for them. They will be used for our raffle. Anyone wishing to donate can drop items off at Bowman City Hall, at 25 Prince Ave, prior to this event.

I hereby apply for booth/space rental at the Bowman Fall Festival. I have read the rules & regulations in its entirety and understand the provisions for vendors. I not only understand but agree to comply with all the conditions set forth. I understand that no booth/space will be held past Wednesday, September 17th, 2025, that has not been paid for. I agree to abide by the rules and regulations for the Bowman Festival and understand that I will be removed without a refund if any of these rules or regulations are violated. I release and hold harmless The City of Bowman, and any associated entities from all liability, including, but not limited to theft personal injury, acts of
war, or acts of God. I will be solely liable for any claims alleging death, illness or injury resulting from unfit food or beverages dispensed from my booth.

Authorized agent or owner must check this Terms & Conditions Box.

RULES & REGULATIONS - Please Retain for your Records

Hello participants, thank you for your interest in this year's Festival! We are eager and excited about making this a fun and successful event. Please read carefully over the following, as revisions have been made! If you have any questions or suggestions, please feel free to contact us -Thank you for your support!

DATE AND TIME:

• Bingo at the Community Center: Friday, September 19th, 2025  - 6 PM to 9 PM
• Fall Festival at the Bowman Park: Saturday, September 20th, 2025 - 9 AM to 5 PM for vendors; music until 9 PM

ENTRY DEADLINE: Your signed Application and fee must be received by Wednesday, September 17th, 2025, to ensure a reserved space. Once all spaces are filed, you can be placed on an alternate list.

WEATHER: The scheduled event(s) will go on, rain or shine. Vendor Fees are Non-Refundable.

VENDORS: The Special Events committee has the right to limit duplicate vendors, as well as determine the vendor's location for set-up. All food trailers are a minimum of 2 spaces. Set up will need to be done Friday before the event or before 7 AM Saturday morning. There will be no overnight security, and you will be responsible for setting up in your correctly marked and numbered spot if you choose to arrive the night before. If you are found to be in the incorrect spot, you will be redirected to your correct spot on Saturday morning. If you are NOT set up by 7 AM on Saturday, September 20th, you are subject to a FORFEIT of your vendor space WITHOUT REFUND.
VENDOR SETUP: You may set up any time on Friday, September 19th. Once Vendors have unloaded for set-up, they may park in the designated vendor parking areas. We do not supply any tables, canopies, extension cords, etc. VENDORS ARE ASKED TO STAY UNTIL 5:00 P.M. ON SATURDAY BEFORE TEARING DOWN THEIR BOOTHS. Due to a high population of pedestrians in such a small area, having vehicles on the festival grounds to remove your belongings is dangerous. Because this is a safety issue, we sincerely ask your cooperation in this matter.

SECURITY: No security will be available for vendors who set up early and leave their booths.
ELECTRICITY: 110 VAC power is available on a limited basis. Each drop is good for 15 and will cost $20.00 per drop. The extension cords should be 12 gauges UL approved and no longer than 50 feet and in perfect working, mechanical order.
EXCLUSIONS: apply to the following items with no exceptions: guns, knives, bullets, brass knuckles, tear gas, paramilitary gear, pornographic or sexually explicit material, drug paraphernalia, darts or street weapons, and foul-smelling novelties such as stink bombs.

ITEMS DEEMED INAPPROPRIATE: by Festival Officials or the Police, will be removed from your booth, or you will be removed from the festival without a refund. Please do not bring personal radios, mp3 players, etc. to be played out loud. The special events committee will be providing music/entertainment throughout the day.
BOOTH MAINTENANCE: Please keep your area neat and clean. Check your booth space periodically, especially before you leave.

FOR THE HEALTH AND SAFETY OF ALL: Please make a continuous effort to observe proper food handling procedures. During the festival there will be
random inspections. All Food Prepared on site vending spaces must have sanitation and hand-washing stations. Food vendors must provide their own garbage cans. Tightly secured bags are to be placed in the dumpsters provided (not in the festival area cans).

*YOU MUST REMOVE TRASH FROM AROUND YOUR BOOTH AND PLACE IN THE GARBAGE RECEPTICLES BEFORE LEAVING.

*YOU MUST TAKE ANY OILS, FATS, GREASE OR OTHER SUBSTANCES WITH YOU OR YOU WILL BE BILLED $150