VENDOR APPLICATION FOR FOOD VENDORS

PLEASE REVIEW ALL INFORMATION ON THIS APPLICATION BEFORE SUBMITTING

Thank you for your interest in our 5th annual Holiday Market at Bella Abzug Park in Hudson Yards, NYC!

Our Mission + Vision:

Our Holiday Market is a tradition and its mission is to create a vibrant and inclusive holiday experoence that unites the community through art, music, and shared experiences. We envision this event becoming a beloved annual tradition, for all of those looking to support local businesses or just get unique gifts for their loved ones during the holidays.

We provide a platform for emerging and established artists, makers, and small businesses, while fostering a fun and engaging environment for attendees of all ages. By encouraging artistic expression, promoting cultural exchange, and strengthening community bonds, we aim to inspire creativity and create a welcoming space for everyone, regardless of background or ability.

EVENT DATES

• SATURDAY NOVEMBER 22ND 
• SUNDAY NOVEMBER 23RD
• FRIDAY NOVEMBER 28TH* 
• SATURDAY NOVEMBER 29TH
• SUNDAY NOVEMBER 30TH
• SATURDAY DECEMBER 6TH
• SUNDAY DECEMBER 7TH
• SATURDAY DECEMBER 13TH
• SUNDAY DECEMBER 14TH

EVENT TIMES

• SATURDAY & SUNDAY MARKETS WILL RUN FROM 12-5PM
• FRIDAY NOVEMBER 28TH WILL HOLD SPECIAL HOURS FROM 5-9PM*

APPLICATION DETAILS

This application is strictly for food vendors - including bakery items, non-alcoholic beverages or prepackaged items. 

Important information for food vendors:

• ALL food vendors must have a NYC food vendor permit/license or must apply for a temporary one prior to the event.
• You will be required to submit your NYC food vendor permit/license in this application.
• If you are applying for a temporary food permit this will need to be completed 2 weeks prior to your event date. 
• No food vendors with open flames are able to participate in this event per the regulations of Bella Abzug Park. Propane tanks are allowed but must be disclosed in this application. 
• Items that contain alcohol are not allowed to be sold at our event per our agreements with NYC PARKS department.

The following items are not allowed to be sold per our updated agreements with our partners: Mexican food, coffee, gelato, falafel, churros, burgers and hot dogs. 

VENDOR SPACE OPTIONS

·       Tent Spaces (33rd Street):

• • Location: Along 33rd Street, across from The Vessel.
  • Benefits: Excellent visibility, close to the park entrance, and part of the main festival flow.
  • Ideal For: Wide range of vendors, from artisans to food vendors, seeking good visibility and access to main traffic.
  • Size: 10'x10' (Tent rental included, tables/chairs not provided)

SELECTION PROCESS

We prioritize applications based on submission time and aim to limit similar businesses to ensure a diverse vendor selection. No spaces are held, so apply early!

VENDOR FEE INCLUDES:

• 10'x10' tent – Vendors must provide their own tables/chairs for tent spaces.
• Commemorative event lanyard
• Personalized digital flyers
• 2-3 professional event photos
• Prioritized customer service

IMPORTANT INFORMATION:

• The event does not provide electricity or Wi-Fi for vendors.
• Vendors are allowed to bring propane tanks for their set-up
• Loud generators are not allowed on NYC Park grounds

YOUR SUPPORT MATTERS

As an independent for-profit business, your vendor fee also contributes to the support of:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing efforts
• Advocacy for the Arts & Culture sector
• Independent public arts projects

Colored Colors does not receive any state or county funding for our programs. Your support goes a long way and allows us to foster inclusive and innovative Arts & Culture programs within our communities.

APPLICATION REVIEW AND FEES

Applications are reviewed within 24 hours. If approved, your card will be charged. There's no application fee.

COMMUNICATION

All communication will be conducted through EVENTENY. Please download the app.

REASONS FOR APPLICATION REJECTION

• Past no-shows at Colored Colors events
• Rude or negative communication with staff
• Issued chargebacks
• Violation of community guidelines

TERMS & CONDITIONS

LIABILITY AND RESPONSIBILITY

• Colored Colors is not liable or responsible for any accidents, incidents, lost, stolen, or damaged goods occurring during the event. We encourage vendors to inquire about temporary event insurance with our team.
• Each vendor is responsible for their own products, their assigned booth space, and their sales.   
• Colored Colors does not take a commission on sales and is not responsible for a vendor's sales performance. Lack of sales is not grounds for a refund or credit.
• We actively market the event to ensure a positive experience for participants and patrons. 

REFUND POLICIES (EFFECTIVE JANUARY 1ST, 2025)

Rain Date Policy:

Due to NYC Parks regulations, rain dates are not permitted. Events will proceed rain or shine. However, please note that scheduled dates may be postponed only in the case of extreme weather conditions or closure of Hudson Yards subway station. Extreme weather includes:

• Severe storms with:
  • Lightning
  • Winds exceeding 30 mph
  • Accumulation of over 3 inches of snow
• Extreme temperatures:
  • Below 20 degrees Fahrenheit
  • Above 95 degrees Fahrenheit

This also includes any other conditions that could jeopardize the safety and enjoyment of our attendees. Your safety is our top priority, and any changes due to extreme weather will be communicated promptly.   

Full Event Cancellation:

In the event of a full cancellation due to unforeseen circumstances beyond our control, the event will be postponed. "Unforeseen circumstances" are defined as events or situations beyond the reasonable control of Colored Colors that make it impossible, illegal, or significantly impractical to hold the event as scheduled.

These circumstances fall into the following categories:

• Natural Disasters: Floods, earthquakes, hurricanes, wildfires, tornadoes, blizzards, etc.
• Acts of God: Events caused by natural forces that are beyond human control and could not reasonably be foreseen.
• Acts of Government: Governmental actions such as mandated closures, travel bans, states of emergency, or changes in regulations that prevent the event from taking place.
• Civil Unrest: Riots, strikes, acts of terrorism, or other forms of civil disorder that create a dangerous or disruptive environment.
• Public Health Emergencies: Epidemics, pandemics, or other widespread health crises that necessitate event cancellation or postponement.
• Infrastructure Failures: Widespread power outages, significant transportation disruptions (including subway closures), or other critical infrastructure failures.

Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

Vendor Cancellation:

In the event of a vendor cancellation, the following policy applies:

• Cancellation more than 60 days prior to the event: Full credit issued, minus a $10 administrative fee (per event day)
• Cancellation between 15 and 60 days prior to the event: 50% credit issued.
• Cancellation less than 3 and 15 days prior to the event: 25% credit issued.

All credits are valid for one year from the original event date. The administrative fee covers processing costs associated with the cancellation. All cancellation requests must be submitted in writing via Eventeny or events@coloredcolors.com

No Show Fees

All vendors will now receive a confirmation text 48 hours prior to the event to confirm attendance.

If a vendor does not cancel participation within 24 hours of the event, a non-refundable no-show fee of $50 will be charged to the card on file on the day of the event.

Credit Exceptions:

Credits may have exceptions for certain events due to specific contractual agreements with our partners.

Audits at Events

Audits will be conducted prior to the start of the event by a team member to ensure that your application complies with all rules and regulations, as well as matching all the information that was listed on the complete application.

Alcohol and THC products are prohibited from being sold during the event.

If there is a discrepancy within your audit, our team has the right to refute your participation, and you will be removed from the event without a refund or credit given.

By signing this application, you agree to these Terms & Conditions, including the Refund Policies. These policies have been updated due to various unforeseen events and inconsistent weather in 2024. We strive to maintain clear communication and provide the best possible experience for all participants.   

We look forward to the opportunity to work with you!