The Mahogany Culturefest is a family-friendly event. Vendors will be chosen to create a good, local market mix based around our theme. Special requests will be considered on a first come, first served basis, but are not guaranteed.
The Mahogany Culturefest will be held on Saturday, September 13, 2025 from 12-4pm. The Market will operate rain or shine in the Outdoor Rink. In the case of inclement weather, the performances and artisan vendors will move indoors.
Submitting an application does not guarantee a space as we want to ensure your product has an ethnic theme. We will notify you withing 48 business hours and payment will be processed.
Vendor Fees:
1. All payments are non-refundable, unless the event is cancelled by the Mahogany Homeowners Association (Mahogany HOA).
Vendor Spaces:
1. Space provided will be aprox. 10'x12'. Tables, chairs and protection from the elements is the responsibility of the individual vendor. Tents must be properly weighted down and staking is not permitted (due to the asphalt surface and irrigation lines). All equipment must be in good, safe working condition.
2. Vendors are responsible for their own signage, product displays, décor, payment methods, change, etc.
3. Load in may begin two hours prior to start time at 12pm. Load out time starts at the end of the event at 4pm.
4. Each vendor is required to remove all garbage, boxes and packaging they brought in. The space must be as clean as it was when you arrived. Dumping your garbage in or around the guest garbage receptacles will not be allowed.
Insurance:
1. Artisan food permitted if items are low-risk foods, vendor has food handling permit & they provide a Certificate of Insurance.
2. Vendors selling handmade topical products, (such as soaps, lotions, etc.) must have proper labeling.
3. All Vendors are encouraged to carry individual liability insurance on their products and displays. Vendors selling or sampling consumable food products (includes pet food products) are required to obtain and display valid AHS permits and/or licenses. Vendors MUST meet and follow all applicable laws and compliance is mandatory.
Proper Conduct:
1. Vendors should be neat and clean in appearance.
2. Vendors are expected to conduct themselves in a professional manner at all times. Rudeness, loud, and/or profane language, arguing or harassment will be considered grounds for dismissal from the market.
3. Discrimination will not be tolerated. Insubordination, the consumption of alcohol or drugs, and fighting during the event will be cause for immediate dismissal. Warnings will not be required, nor refunds given.
4. Vendors are asked to park on the local community streets surrounding the event area, so shoppers can access the market. If shoppers cannot find parking, they WILL leave. No exceptions unless cleared by the event planner.
Prohibited Items:
1. No illicit drug paraphernalia;
2. No live animals;
3. No fire arms or ammunition;
4. No open flames or combustible materials;
5. No sexual items.
Inclement Weather:
1. In severe or inclement weather, Mahogany HOA may move the event indoors and will communicate any closures/changes to the Vendors through text, email, and Social Media. Please ensure your contact information is correct.
Indemnification:
1. MHOA, its officers, directors, managers, employees, agents and members, and Hopewell Management LP and Hopewell Residential LP and their respective officers, directors, managers, employees and agents (collectively the “Indemnified Parties”) assume no responsibility for, and will NOT be liable for any lost, stolen, or misplaced merchandise or equipment at the event. The Vendor shall hereby expressly relieve and discharge the Indemnified Parties from any and all liability for any loss, damage, injury or death to persons or property that may be sustained by reason of entry upon the venue and/or the occupancy of the vendor space designated to you under this agreement. Security of you and your possessions is your responsibility.. The Indemnified Parties shall not be liable for any damages or expenses you may incur should any event be delayed or cancelled.
