The Mahogany Culturefest is a family-friendly space.
Food Trucks or Vendors will be chosen to create a good, local market mix that fits in with our Cultural experience theme. Special requests will be considered on a first come, first served basis, but are not guaranteed.
Please ensure to upload a copy of your AHS approved Food Truck decal or certificates.
The Mahogany Culturefest will be held on Saturday, September 13 from 12-4pm in the Outdoor Rink (and area) at the Beach Club. The event will operate rain or shine as performances will move inside in the case of inclement weather. Food Vendors are welcome to arrive by 10am and depart by 5pm.
Submitting an application does not guarantee a space as we want to ensure your product fits within our type of event.
Vendor Fees:
1. If your application is accepted, payment will then be processed and is not refundable.
2. All payments are non-refundable, unless the event is cancelled by the Mahogany Homeowners Association (Mahogany HOA).
Vendor Spaces:
1. Space provided will be acceptable for food trucks or vendors. Protection from the elements, and all equipment is not provided and is the responsibility of the individual food truck or vendor. Staking of equipment is not permitted (due to the asphalt surface and irrigation lines). All equipment must be in good, safe working condition.
2. Vendors are responsible for their own signage, product displays, décor, payment methods, change, etc.
3. Set up may begin two hours prior to start time at 12pm. Load out time starts at the end of the event at 4pm.
4. Each vendor is required to remove all garbage, boxes and packaging they brought in. The space must be as clean as it was when you arrived.
Insurance:
1. Artisan food permitted if items are low-risk foods, vendor has food handling permit & they provide a Certificate of Insurance.
2. All Vendors are encouraged to carry individual liability insurance on their products and displays. Vendors selling or sampling consumable food products (includes pet food products) are required to obtain and display valid AHS permits and/or licenses. Vendors MUST meet and follow all applicable laws and compliance is mandatory.
Proper Conduct:
1. Vendors should be neat and clean in appearance.
2. Vendors are expected to conduct themselves in a professional manner at all times. Rudeness, loud, and/or profane language, arguing or harassment will be considered grounds for dismissal.
3. Discrimination will not be tolerated. Insubordination, the consumption of alcohol or drugs, and fighting during the event will be cause for immediate dismissal. Warnings will not be required, nor refunds given.
Prohibited Items:
1. No illicit drug paraphernalia;
2. No live animals;
3. No fire arms or ammunition;
4. No open flames or combustible materials;
5. No sexual items.
Inclement Weather:
1. In severe or inclement weather, Mahogany HOA may move the performances indoors. We will communicate any closures to the Vendors through text, email, and Social Media. Please ensure your contact information is correct.
Indemnification:
1. MHOA, its officers, directors, managers, employees, agents and members, and Hopewell Management LP and Hopewell Residential LP and their respective officers, directors, managers, employees and agents (collectively the “Indemnified Parties”) assume no responsibility for, and will NOT be liable for any lost, stolen, or misplaced merchandise or equipment at the event. The Vendor shall hereby expressly relieve and discharge the Indemnified Parties from any and all liability for any loss, damage, injury or death to persons or property that may be sustained by reason of entry upon the venue and/or the occupancy of the market space designated to you under this agreement. Security of you and your possessions is your responsibility.. The Indemnified Parties shall not be liable for any damages or expenses you may incur should any event be delayed or cancelled.
