2025 Interactive Station Sponsor Application

Interactive Spaces

Games, coloring, crafts, face painting, and more.
If your booth includes an interactive experience like games, coloring pages, crafts, or face painting — and you’re offering it for free — you may request a complimentary interactive space. Please note: if there is a fee or product/service promotion involved, it must be categorized as a vendor space

.

How to Register:

Complete the online Treat Station Application & Agreement Form [link or QR code if available].
To lock in early pricing, both form AND payment must be submitted by August 16, 2025.

Other Spaces

Vendor Spaces

For anyone selling or promoting a product or service.
If your booth will include any form of sales, advertising, or business promotion, you’ll need to reserve a vendor space. This applies to product sales, marketing giveaways, demonstrations, etc. Vendor spaces require payment. 

Food Truck Vendor Spaces

For trucks, trailers, or tables serving up food, drinks, or snacks.
If you plan to prepare or sell food onsite — whether it’s from a full truck, a small trailer, or a pop-up table — this space is for you. All food vendors must follow health department guidelines and obtain the necessary permits. Food vendor spaces require payment and are limited, so reserve early to secure your spot!

Treat Stations

Free and festive — just candy!
Candy stations are open to any individual, group, or business that would like to hand out candy to trick-or-treaters. These spaces are free, but cannot include sales or promotional materials of any kind. Just bring your costume, your treats, and your Halloween spirit.

With the size of our event we highly recommend you have at minimum $500 worth of Candy/treats or at minimum 4,000 items you can give out.

 For full details and to apply, visit the Spooktacular 2025 website: https://nwmerchants.com/spooktacular/

We can’t wait to see how you bring the magic to downtown this October!

Additional Guidelines:

• All booths must be child-friendly

• Vendors are responsible for:

  • Set-up and tear-down

  • Clean-up around booth space

  • Fire safety compliance (food vendors must have appropriate fire extinguishers)

• DNWMA reserves the right to approve/reject applications

• Event is rain or shine — no refunds for weather, but we'll do our best to reschedule

Rules and Guidelines for Everyone:
* Booth set up will be 1 hour before event is set to begin
* Each vendor assumes liability for all damages to their products, goods and equipment; this liability extends to any and all event participants. Vendors shall hold harmless the event and its steering committee, Downtown North Wilkesboro Merchants Association including its board members and officers, sponsors, The Town of North Wilkesboro, and any merchant or business involved, of any and all claims, fees, costs, expenses and damages arising therefrom.
Vendors/ exhibitors are allowed to sell ONLY items in the application and agreement form. All items need to be child appropriate.
* All spaces are 10×10
* Registration forms are due by 10/13/2025 and notification of approval will be by 10/14/2025. We will approve vendors as they come in so you will know you are approved days after you register.
* DNWMA reserves the right to cancel the event due to inclement weather. No refunds will be made due to inclement weather. We will try to reschedule or roll booth money to next year. No rain, think good thoughts!

Vendors are Responsible for:
* The safety of booth during the event.
* Clean Up of any litter in or around your booth. If you will be using cooking oil for food preparation, please be prepared to remove and dispose of the oil. DO NOT leave oil in trash bins or on the street.
Appropriate type of fire extinguishers inside your booth at all times. “Class K Fire Extinguisher for grease/ cooking oils and Class ABC Fire Extinguisher for all other potential flammable items. Each fire extinguisher will need to be tagged as serviced within the last year.
* Booth Set Up: Tents, tables, tablecloths, chairs, etc.
* Abiding by all rules, regulations and guidelines delineated within this vendor package.
* Due to limited power supplies please bring power strips and heavy duty electrical cords IF you requested power AND we approved your request.(required)