Vendor RULES AND REGULATIONS
All vendors of The Brookhaven Cherry Blossom Festival must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments there to and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event.
ATTENDANCE
More than 50,000 patrons are anticipated to attend the 2022 event but the event cannot guarantee or warrant this attendance.
Entry Fees
Each Food Vendor is supplied with the approved space as approved in this application. Electrical connections and Health Department fees (if applicable) are an additional charge.
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***Vendor fee will be charged only if you are approved. Entry fees are non-refundable. PE reserves the right to refuse vending space to anyone for any reason.
Vending HOURS
The event vending area will be open to the general public daily from 10 AM – 6 PM. Vendors must be set up and remain open during all event hours but must stop promptly at 6 pm.
Vendors are responsible for maintaining acceptable standards of sanitation within their booths and for disposing of trash into designated trash receptacles. Vendors are responsible for cleaning their designated area of all debris at the event’s conclusion.
ELECTRICITY
Please provide your power requirements so that we can be prepared to meet your needs. We suggest uploading a photo of your power plug if you need more than basic 110v, 20 amp power. We charge a flat fee for power to offset our costs.
BROOKHAVEN FIRE DEPARTMENT:
All food trucks and food trailers must be pre-approved by the Brookhaven fire marshal prior to the festival. Please refer to fire code materials and be prepared to comply with all regulations
FLOOR PLAN / VENDOR LOCATION
PE will make vendor location assignments approximately two (2) weeks prior to the event. Space assignment priority will be given based upon date of receipt of completed application and payment as well as type of product. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request.
PE reserves the right to make modifications to the layout of the vending area if circumstances warrant, at its sole discretion.
Vending area must be confined to the space contracted and provided. Vendor space must not obstruct other vendors or walk paths.
LOAD IN / LOAD OUT
Once accepted, a load in and load out schedule will be sent to you along with other event details.
**Each vendor will be required to be completely set up by 8 AM on the Saturday and be prepared for inspections from the Health Department and Fire Department by 8:30 am.
FOOD AND DRINK SALES
Each vendor may sell only the CBF approved foods listed with their application form.
Unapproved or unlisted menu offerings will result in immediate removal of vendor from the event along with forfeiture of fees.
The sale of alcoholic beverages of any kind is strictly prohibited.
Each vendor must pay the Georgia Department of Revenue a percentage of gross sales to comply with state and local sales tax regulations.
Each vendor must provide a copy of your certificate of liability insurance with the following provisions:
a) Certificate Holder- City of Brookhaven, Georgia should be listed as certificate holder.
b) Additional Insured- City of Brookhaven, GA., Premier Events, LLC and Phoenix Concessions, LLC 1825 MacArthur Blvd, Atlanta, GA 30318 as Additional Insured with respect to any liability arising from the applicant’s participation in the Brookhaven Cherry Blossom Festival
c) Cancellation Clause- The insurance certificate shall state the policy certified will neither be cancelled nor reduced in limits without a 30-day notice delivered by certified mail to the Brookhaven Cherry Blossom Festival.
LIABILITY
The vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Premier Events and the City of Brookhaven against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Vendor/ s installation, removal, maintenance, occupancy or use of vending space. In addition, the vendor acknowledges that Premier Events and The City of Brookhaven do not maintain insurance coverage covering Vendor’s property and it is sole responsibility of the Vendor to obtain such insurance, including, if desired, business interruption and property damage covering losses by the Vendor. Responsibility of the security of a vendor/ s area, products and property rests solely with the Vendor.
WEATHER
The Brookhaven Cherry Blossom is a rain or shine event. The Vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Macon or its environs by the National Weather Service.
ACTS OF GOD
PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
CONTACT
For more information about the Brookhaven Cherry Blossom Festival Food Vending, please contact:
Rob@premiereventslive.com
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