Vendor & Artist Alley Application

Deadline: Nov 15, 2025 12:00 am (GMT-04:00) Eastern Time (US & Canada)

NerdVana Expo - Nov 2025

Date: Nov 16, 2025 10:00 am - Nov 16, 2025 5:00 pm (EDT)

Durham, North Carolina

$80.00 - $450.00

About the application

Thank you for your interest in becoming a vendor for NerdVana Expo!

This application will have different questions depending on if you’re an artist/craft, a reseller, and or a storefront owner.

Please take the time to read through it fully and reach out with any questions you may have.

If your application doesn’t get approved, it will be placed on a waitlist. As we would love to accept everybody, it’s not humanly possible, unfortunately. We will keep up with who all has applied and reach back out so we can keep rotating vendors to make things fresh for future events.

About the event

NERDVANA EXPO 2025 – THE ULTIMATE NERD FESTIVAL! - Round 2! Location: Sheraton Imperial Hotel – Durham, NC Imperial Ballroom – 14,000 sq ft Dates: November 16th, 2025 Tickets Available Now! Website: ⸻ Calling all gamers, collectors, cosplayers, and pop culture fans! Back for Round 2, NerdVana Expo 2025 is the event for everything nerdy! Whether you’re here to shop, compete, or just enjoy the magic of fandom, we’ve got you covered with: ⸻ WHAT TO EXPECT: 150+ Vendor Tables Shop collectibles, anime merch, gaming gear, custom art, Pokémon cards, and more! (Vendor tables still available—message us to grab your spot!) ⸻ MAJOR ESPORTS & GAMING TOURNAMENTS! Get ready to compete for glory! We’re hosting multiple tournaments throughout the weekend. Tournament entry fees can be paid at check-in. Free play will also be available! Featured Tournaments: • Super Smash Bros. Ultimate • Tekken 8 • Air Hockey • Pokemon TCG ⸻ FULL EVENT Schedule, coming soon! Follow us for updates and be the first to see what’s in store! ⸻ VENDOR TABLES STILL AVAILABLE! Want to sell at NerdVana Expo? Secure your spot now before we sell out! DM us or visit for vendor & ticket info. ⸻ Let the games begin — and may the best nerd win!

Nerdvana Expo

Contact Organizer

Nerdvana Expo

Contact Organizer

Terms & Conditions

This is an electronic agreement and by selecting the tables and extra options, you are validating and approving this agreement electronically.

If your application is approved and the transaction is successful, it is non-refundable, non-cancellable, and non-transferable after purchase.

If for whatever reason, you may not be able to make the event, reach out to us, and we can see about adding you to a future event.

Prices

End-Cap Booth - (4 Tables) - Preferred Section	$450.00	Non-refundable	This purchase is for a full "End-Cap Booth" for NerdVana Expo on November 16th. Four (4) 8ft Tables at the front of the Venue. 16ft across and 11 ft deep. Plenty of space for displays if needed. No wall behind you with this selection. These are strategically placed within the main aisle of the entrance and is clearly visible as soon guest arrive. There are only 2 of these available. This purchase is non-refundable.
Three (3) Table Section/Island - Preferred Section + Wall Space	SOLD OUT	Non-refundable	This purchase is for a Three (3) Table Section for NerdVana Expo on November 16th. (3) 8ft Tables are placed in the very front of the venue where guest are walking in at. Placed like 1/2 of a rectangle against the wall. This selection comes with a lot of space plus a wall behind you. We do allow you to move the tables as long as there is room and it doesn't prohibit guest walking past or the ability to see the next vendor's items beside you. There are only 4 of these available. This purchase is non-refundable.
Corner-Booth - Two (2) Tables	$175.00	Non-refundable	This purchase is for One (1) "Corner Booth" for NerdVana Expo on November 16th. 2 Tables are placed at the end of the rows of tables making a corner for more visibility as guest are walking around the aisles. There is no wall behind due to it being in the middle of the room. If you would prefer a wall behind you, please select the other options if available. This purchase is non-refundable.
One (1) - 8ft Table - Wall Space	$100.00	Non-refundable	This purchase is for One (1) 8ft Table with Wall Space for NerdVana Expo on November 16th. Maximum tables allowed: Two (2) These tables are lined against the outer perimeter of the venue will a wall behind you. You will have space to setup displays if needed. This purchase is non-refundable.
One (1) - 8ft Table/Booth \| Standard In-line tables.	$80.00	Non-refundable	This purchase is for One (1) 8ft Table at NerdVana Expo November 16th. Maximum limit is Three (3) Tables. These tables will be a part of in-line tables throughout the main floor. $80 for One (1) Table $160 for Two (2) Tables $240 for Three (3) Tables If you need more than Three (3) Tables, please reach out to us to see what we can accommodate. This purchase is non-refundable.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Do you have a storefront? If so, can you provide the address and phone number?
What items do you plan on selling?
Which items from your inventory do you have the largest quantity of?
If approved, we do require everyone to make at least 2 post on social media about the event. Can we count on you to do that?
Would you need a hotel room for the weekend? If so how many rooms? Also, how many nights?
If you have social media(s), can you please list the link or handles below so we can share them as well?

Picture requirements

Minimum pictures required: 0
If you have photos of your company or brand to showcase what you’re planning to sell, please upload them here. This is not required but definitely helps.

Vendor & Artist Alley Application

NerdVana Expo - Nov 2025

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