Application deadline has passed
Application

Vendor & Artist Alley Application

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Deadline: Nov 15, 2025 12:00 am (GMT-05:00) Eastern Time (US & Canada)
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Date: Nov 16, 2025 10:00 am - Nov 16, 2025 5:00 pm (EST)
place
Durham, North Carolina
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$80.00 - $300.00

About the application

Thank you for your interest in becoming a vendor for NerdVana Expo!

 

This application will have different questions depending on if you’re an artist/craft, a reseller, and or a storefront owner.  

 

Please take the time to read through it fully and reach out with any questions you may have.

You do have the opportunity to choose which table you’d like the purchase.  The map will be uploaded everywhere to see, and we’ll update it every few days as we can.  We do ask to choose up to 3 tables/sections in case your first choice gets claimed before you.  It is first come first serve.

 

If your application doesn’t get approved, it will be placed on a waitlist.  As we would love to accept everybody, it’s not humanly possible, unfortunately. We will keep up with who all has applied and reach back out so we can keep rotating vendors to make things fresh for future events.

 

Table Options & Availability:

1) End-Cap | Four (4) Table Sections/booth

16ft x 11ft Space

Preferred Space in the front of the Venue

$450 - SOLD OUT

 

2) End-Cap | Four (4) Table Sections/booth

16ft x 11ft Space

Four (4) 8ft Tables

$400 - SOLD OUT

 

2) Three (3) Table Section/Island

Preferred Section + Wall Space

$300 - SOLD OUT

 

3) Corner-Booth | Two (2) Tables

Purchase Limit: One

$175 - SOLD OUT

 

4) One (1) 8ft Table with Wall Space

Purchase Limit: Two (2) Tables

$100 per Table - SOLD OUT

 

5) One (1) 8ft Table | Standard In-line Table

Purchase Limit: Three (3) Tables

$80 per Table - 3x Table AVAILABLE

 

About the event

NERDVANA EXPO 2025 – THE ULTIMATE NERD FESTIVAL! - Round 2! Location: Sheraton Imperial Hotel – Durham, NC Imperial Ballroom – 11,000 sq ft Dates: November 16th, 2025 Tickets Available Now! Website: ⸻ Calling all gamers, collectors, cosplayers, and pop culture fans! Back for Round 2, NerdVana Expo 2025 is the event for everything nerdy! Whether you’re here to shop, compete, or just enjoy the magic of fandom, we’ve got you covered with: ⸻ WHAT TO EXPECT: 150+ Vendor Tables Shop collectibles, anime merch, gaming gear, custom art, Pokémon cards, and more! (Vendor tables still available—message us to grab your spot!) ⸻ MAJOR ESPORTS & GAMING TOURNAMENTS! Get ready to compete for glory! We’re hosting multiple tournaments throughout the weekend. Tournament entry fees can be paid at check-in. Free play will also be available! Featured Tournaments: • Super Smash Bros. Ultimate • Tekken 8 • Air Hockey • Pokemon TCG ⸻ FULL EVENT Schedule, coming soon! Follow us for updates and be the first to see what’s in store! ⸻ VENDOR TABLES STILL AVAILABLE! Want to sell at NerdVana Expo? Secure your spot now before we sell out! DM us or visit for vendor & ticket info. ⸻ Let the games begin — and may the best nerd win!
Nerdvana Expo
Nerdvana Expo
Nerdvana Expo
Nerdvana Expo

Terms & Conditions

This is an electronic agreement and by selecting the tables and extra options, you are validating and approving this agreement electronically.


If your application is approved and the transaction is successful, it is non-refundable, non-cancellable, and non-transferable after purchase. 

If for whatever reason, you may not be able to make the event, reach out to us, and we can see about adding you to a future event.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Do you have a storefront? If so, can you provide the address and phone number?
  • What items do you plan on selling?
  • Which items from your inventory do you have the largest quantity of?
  • If approved, we do require everyone to make at least 2 post on social media about the event. Can we count on you to do that?
  • Would you need a hotel room for the weekend? If so how many rooms? Also, how many nights?
  • If you have social media(s), can you please list the link or handles below so we can share them as well?

Picture requirements

  • Minimum pictures required: 0
Vendor & Artist Alley Application
Vendor & Artist Alley Application
NerdVana Expo - Nov 2025
Application deadline has passed