2025 Large Business Marketplace Vendor Application

We invite you to submit an application for vendor/exhibition space at this year’s Come Out With Pride on Saturday, October 18, 2025. We can't wait to see you!!

NOTE: Sponsor packages include a vendor space in our exclusive SponsorWalk and parade entry, plus brand & logo visibility. If your organization is interested in becoming a sponsor, please visit our sponsorship guide:
👉 https://online.flippingbook.com/view/160112395/
Or reach out to our team directly at sponsor@comeoutwithpride.org.

📅 Pricing Schedule:

• Early Bird – until August 31st

• Regular – September 1st - 21st

• Last Chance – September 22rd - 30th or until we sell out

Business Size Definitions:
For the purposes of this application, a small business is typically defined as independently owned and operated, with fewer than 100 employees or less than $8 million in annual revenue. Small businesses usually serve local or regional markets.

A large business generally has over 100 employees or exceeds $8 million in revenue, and typically operates nationally or internationally.

These guidelines help us ensure fair pricing and participation opportunities across our diverse vendor community.

Vendors will be notified by the middle of the following month, provided their application was received by the end of the previous month.

➡️ Please do not email requesting status updates before your submission notice date.

If you have not been contacted by your appropriate notification date, feel free to reach out to marketplace@comeoutwithpride.org.

Come Out With Pride is organized, operated, and produced by Come Out With Pride, Inc. The City of Orlando has a number of guidelines, rules, and regulations that all festival participants must follow.

For any additional questions, contact our team at marketplace@comeoutwithpride.org.

Please Note: If you submit your application through the wrong portal, your application will be considered invalid and will not be reviewed. Be sure you are applying through the correct application link for Marketplace Vendors.

Vendor Terms & Conditions

Vendor agrees to follow all policies, terms and conditions, Liability Release, and Participation Agreement outlined below and detailed further in the application. These policies may not be altered, edited, amended, or otherwise changed without written permission from Come Out With Pride, Inc.

Failure to comply with these terms grants Come Out With Pride, Inc. or its authorized agents the right to:

• Immediately terminate the vendor agreement;

• Require the vendor, upon notice of violation, to cease operations and vacate the festival premises;

• Forfeit any and all fees paid to Come Out With Pride, Inc. for participation in the Come Out With Pride festival and parade.

Submission of a vendor application constitutes review and acceptance of the following:

Application Review

All vendor applications are reviewed by Come Out With Pride, Inc. and are generally processed on a first-come, first-served basis. If approved, vendors will be notified of preliminary acceptance via email.

Come Out With Pride reserves the right to:

• Limit the number of similar vendors;

• Approve or deny any vendor application for any reason, without explanation.

Payment

Full payment is due upon approval of your application.

• Payment must be received in full to secure your vendor space.

• Incorrect payments or event category selections that do not match payment amounts will result in application rejection.

• This is a rain or shine event — no refunds will be issued once your application has been approved.

Permits, Licensing & Insurance

Vendors are responsible for obtaining, at their own expense, all necessary permits, licenses, and insurance required by the City of Orlando, Orange County, and/or the State of Florida.

Booth Space

• Standard non-food booth space is 10' x 10' and includes one table and two chairs.

• Tents and additional tables/chairs are available to rent for an extra fee.

• Vendors may not exceed the size of their purchased booth space.

• There are no refunds for unused tables, chairs, or other rental items.

Electrical Access

Electricity is available at an additional cost. Request this option during your application.

Personal Tents

Vendors may supply their own tents (max size 10' x 10') but must meet the following requirements:

• No more than three sides/walls installed during festival hours.

• Proper tent weights are required: minimum 40 lbs per leg, per Fire Code.

• Tents may not be anchored with stakes, or tied to trees, benches, or city structures. Failure to comply may result in fines or expulsion from festival grounds.

• Vendors are responsible for bringing their own tent weights.

Rental Items

All rental items (tables, chairs, tents, etc.) must remain in the assigned booth space at the end of the festival. Unreturned or damaged items will be invoiced at full replacement cost.

Clean-Up

Vendors must:

• Clean their booth space at the end of the event.

• Remove all trash, debris, and personal items.

• Avoid dumping sand in trash facilities or city landscaping.

Failure to clean your area will result in a $250 cleaning fee.

Vendor Operating Hours

All vendor booths must remain open during festival operating hours. These hours are subject to change; vendors will be notified of any updates via email.

Food Vendors

Only vendors who complete the designated food vendor application may sell food. General vendors may not sell or distribute food unless otherwise approved in writing.

Beverage Sales & Distribution

Come Out With Pride, Inc. reserves exclusive rights for all alcohol sales and distribution during the event.

• No alcoholic beverage sales or distribution (including sampling) is permitted without prior written approval.

• Vendors may not sell or distribute any beverages—alcoholic or non-alcoholic—without authorization.

Attendance

Come Out With Pride, Inc. makes no guarantee regarding expected or actual attendance numbers.

Prohibited Items

Vendors may not display, sell, or promote:

• Illegal or contraband goods;

• Unlicensed or counterfeit items (including copies or interpretations of registered trademarks).

All city, county, and state laws apply.

Prohibited Behavior

Vendors are prohibited from:

• Engaging in taunting, harassment, or verbal/written altercations with attendees, other vendors, performers, or staff;

• Taking actions that are in direct conflict with the mission, values, or spirit of Come Out With Pride, Inc.

Violators are subject to immediate removal at the discretion of Come Out With Pride. Inc.