ALL VENDORS/SERVICE PROVIDERS ARE REQUIRED TO PROVIDE INSURANCE, showing the City of Kimmswick as an additionally insured for minimum of 2,000,000.00 (2-million dollars).
ALL ALCOHOL VENDORS MUST HAVE A LIQUOR LICENSE FROM THE STATE OF MISSOURI.
All Food Vendors must obtain a Food and Beverage Permit from the Jefferson County Health Department (JCHD) before arriving at the event unless Cottage Law applies to you. If you are a vendor with pre-packaged food and are providing samples at the event, you MUST obtain a Food & Beverage permit from the Jefferson County Health Department.
Documentation must be provided to the City of Kimmswick prior to the event. NO EXCEPTIONS!
You can email to: administration@cityofkimmswick.org or mail to: Kimmswick City Hall 6041 Third St. P.O. Box 27 Kimmswick Mo. 63053
This is a non-city hosted event, all documentation must be turned in to the City by the Wednesday before the event (October 8th) or you will not be allowed to set up and will NOT BE REFUNDED. YOU WILL BE ASKED TO LEAVE!
You may call the Jefferson County Health Department at 636-797-3737 or visit their website https://www.jeffcohealth.org The Jefferson County Health Department WILL HAVE STAFF AT THE EVENT TO ENSURE FOOD VENDORS ARE IN COMPLIANCE.
If you are cooking food, you will also need to contact the Rock Community Fire Protection District to see if you require a permit. You may call them at 636-296-2211 or visit their website at https://www.rockfire-rescue.org
THERE ARE NO REFUNDS IF YOU ARE REQUESTED TO LEAVE THE EVENT BY THE KIMMSWICK CITY STAFF AND/OR ANY DEPARTMENTS MENTIONED ABOVE.
APPLICATION SUBMISSION
Once you submit your application, you will receive an email stating the submission was successful. Submitting an application does not guarantee you will be approved as a vendor. If you receive an email stating you were waitlisted, it does not mean you have been denied, nor it does not mean you will be approved.
IF YOUR APPLICATION IS NOT APPROVED, YOU WILL RECEIVE A PROMPT REFUND FOR THE AMOUNT OF YOUR BOOTH SPACE(S) RENTAL. REFUNDS DO NOT INCLUDE SERVICE/TRANSACTION/ADMINISTRATIVE FEES (THESE FEES ARE NON-REFUNDABLE). NO OTHER EXCEPTIONS WILL BE MADE FOR REFUND REQUESTS.
THIS EVENT IS RAIN OR SHINE. PLEASE PLAN ACCORDINGLY. VENDORS DO HAVE THE OPTION TO CLOSE THEIR TENTS OR NOT SHOW UP AT THEIR OWN CHOICE, THIS DOES NOT PERMIT A REFUND.
Please reach out to the Kimmswick Visitors Center for questions regarding vendor parking.
You will NOT be allowed to park on any city streets. Cars parked on the street after 8 a.m. will be towed at owner's expense!
Vendor vehicles are permitted briefly on Kimmswick City Streets for loading & unloading ONLY.
Please do not block any driveways while you are unloading. Please remember to respect our city residents and merchants, they must be able to enter their driveways to their homes and businesses.
Vehicles must be moved IMMEDIATELY prior to setting up your booth location. Vendors MUST break down their booth areas prior to retrieving their vehicles for loading up.
Vehicles are not allowed into city field, or either Kimmswick park for unloading/loading. This rule is strictly enforced. Please bring wagons, dolly’s etc. to transport your inventory. You can park on city streets to UNLOAD/LOAD ONLY. If you are found to be in violation of these instructions/rules, The City of Kimmswick may request you to leave.
Vehicles are not allowed back onto the event grounds until the streets have been deemed safe by the Kimmswick Police Department. This is a profoundly serious safety issue to our vendors, residents, and visitors. YOU WILL RECEIVE A CITATION IF VIOLATED. The City of Kimmswick may also deem you not eligible for future events.
The city streets will be shut down to ALL vehicle traffic at 8:00 am. At that time VENDORS must have their vehicles out of the event grounds and in the parking areas. ANY VEHICLES REMAINING WITHIN THE FESTIVAL GROUNDS AFTER 8 A.M. WILL BE TOWED AT OWNER' S EXPENSE.
If you are found to be in violation of any Event Guidelines, or any criminal acts (harassment, disturbing the peace, etc.) and are asked to leave the event, you will not be eligible for future events.
Each participant is required to provide their own tent(s), table(s), chair(s), and materials. Tent sizes must be in increments of 10 x 10 ft. Consider purchasing weights or ties to secure your tent, and anything else to safely and effectively operate for the duration of the festival. You are to contain your merchandise into your space.
IF FOUND SETTING UP OUTSIDE YOUR BOOTH SPACE YOU WILL BE CHARGED A FINE OF $500.00 PER 10X10 SPACE ADDITIONALLY USED.
Keep your area clean and free of debris, there are dumpsters throughout town, for your convenience, please break down your cardboard boxes before PLACING in the dumpster DO NOT PILE NEXT TO or on top of DUMPSTERS.
This event is rain or shine, no refunds given for inclement weather. · Wet Grounds: No hay, straw, saw dust, or oil dry are permitted. Cardboard & Plywood is allowed.
ELECTRICITY
Electricity is LIMITED!!!
Please list in application if you require electricity.
The City of Kimmswick cannot be held liable for any issues related to utilizing electricity from non-city outlets.
ADDITIONAL MANDATORY REQUIREMENT
ALL LICENSES MUST BE DISPLAYED AT ALL TIMES.
SALES TAX: Per the Missouri Department of Revenue. Each vendor will be responsible for collection and payment of Missouri Sales Tax.
Please contact the Missouri Department of Revenue 573-751-3505. We do send a report to the D.O.R.; however, it is your responsibility to contact them prior to the events.
Register with the State of Missouri for a State Sales Tax Number.
If any of the previously listed rules and regulations are not followed you may be asked to shut down your booth and leave the event. · Rules are subject to change without notice.
TERMS & CONDITIONS
The rules and regulations set by the City of Kimmswick and the Kimmswick Events Committee are binding for all vendors, partners, and corporate sponsors of city hosted and non-hosted events held on city property.
No vendor spaces on city property will be secured as complimentary by any business or nonprofit organization that engages in the sale of goods, products or services within City of Kimmswick.
No private property space-leased vendors will be permitted to participate in the event unless licensed through the city of Kimmswick to sell or provide services within the City of Kimmswick.
No vendor spaces may be subleased to or secured on behalf of another organization at this event.
No partial or half vendor spaces will be made available or sold.
No trademark infringement will be permitted. Monitoring and enforcement personnel are on site throughout the festival.
The Kimmswick Event Committee and City Staff, including Police have the right to refuse all vendors at any time before or during the event and request that they leave the premises.
We reserve the right to determine vendor location if location decided by Event Organizer does not follow city guidelines.
Participants are responsible for their merchandise and equipment in case of loss or damage.
By participating as a Vendor/Partner/Corporate Sponsor in a Non-City Hosted Event, you release and hold harmless the City of Kimmswick and its employees, City officials, and agents, private property owners, the Events Committee and its members from all responsibility for damage/loss/theft to the crafts/products/food displayed and/or sold and your possessions as well as for any personal injury to yourself or others.
You are responsible for any injury that occurs to your booth/tent/vehicle/equipment and display items. You agree to indemnify and hold harmless said organizations and individuals for any damage or injury that may result from the sale/display/operation of your products. The City of Kimmswick, City officials, employees and agents, private property owners, the Events Committee and its members shall be held harmless from and against all expenses, claims, actions, liabilities, attorney fees, damages, and losses of any kind whatsoever resulting from or connected with the operation of any event space rented from the City of Kimmswick.
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By submitting this application, you give the City of Kimmswick permission to utilize the images of your products/services to promote the event on social media and other marketing options.
You affirm you are at least 21 years of age and are legally competent to enter contracts under Missouri law as per Mo. Rev. Stat § 431.055.
This application is an electronic agreement. By submitting it you affirm you have read these terms and conditions and agree to adhere to them.
