Food Vendors

Hello Food Vendor,

You are invited to again participate in the 64th Salado Scottish Gathering and Highland Games on November 7th 8th & 9th. A Vendor application and the Vendor rules are attached to this document. We will be moving the event to a new location this year, located at 108 Royal Street, Salado, TX.

With each passing event, we learn more and more about what works and what doesn’t. For 2025, we will once again be extending invitations only to those we feel bring the most positive good to the Gathering. We hope the 64th will be more successful than ever!

Please read carefully and complete all the information required, sign and date before returning. You may mail a check to the address provided or go online to register and make payment; however, there will be additional charges for online payments. This event is a fund-raising event for Salado Museum and College Park, a 501(c) 3 non-profit. Again, you are welcome to mail your application for no additional charges. We will notify you when yourapplication is received. Booth Sizes and Fees are indicated on the application page. The deadline for application with approval is October 10, 2025.

Every booth has a 5’ buffer area on either side that may be shared with your neighbor for tie ropes and guy lines. We will assume the larger dimension of your booth will be the front unless you specify otherwise. Food vendors will need to specify their service window opening.

Great news with the venue, we will have electrical hook-ups for an extra charge. You may still use your own generators, but excessively loud generators will not be allowed!

Food Vendors will not be required to obtain a permit from the Village of Salado. However, you will be required to present a current Health Department certificate from your local health department. All vendors must provide a certificate of liability insurance.

Two admission tickets per booth will be provided at no additional charge. If more than 2 associates are needed for the event, tickets will need to be purchased. The new venue will not be able to accommodate parking near your set-up. There is parking available nearby but on a first-come basis. The event will be held rain or shine; however, wet weather may cause realignment of the grounds.

New this year: You may set up on Thursday, Nov. 6th from 10:00-4:00 then be able to serve customers on Friday. There will not be admission charge on Friday. If you want to set up on Friday, Nov. 7th the time will be 8:00-4:00. Everyone needs to be set up no later than 4:00 Friday. The Friday night calling of the clans will be held on the same grounds.

You will check in at the point of entry to the grounds. Entry points will be on a map we will send out afterregistration, please be aware of your entry as it may not be easy to turn around if missed.

This agreement is between Salado Museum and College Park, Inc. hereafter called SMCP and, 'Business Name' as entered in this application.

SMCP agrees to allow Vendor to sell merchandise of type and quality meeting the approval of SMCP on the grounds of Salado Scottish Gathering and Highland Games located at 108 Royal Street, Salado.

Set up date: Thursday Nov. 6 - 10:00-4:00 or Friday Nov. 7 - 8:00-4:00 - Must be set up by 4:00 Friday!

VENDOR RULES

1. If a self-contained trailer is used, it must fit in the rented space and its buffer area (area shared with your neighbor) provided on all sides for trailer tongues, tent supports, wires and stakes, etc. You will be asked to move if you are on the wrong site or if you extend beyond the boundaries of your space.
2. SMCP Grounds Chairman will determine the location of each vendor space. It is your responsibility to set up within the boundaries of your site.
3. There are no parking passes to park on the grounds, but there is public parking near the venue. All vehicles need to be off the grounds by 8:00 a.m. Saturday and Sunday. There are no hook-ups for trailers/RVs in the vendor area or on the grounds.
4. Security will be provided overnight, but SMCP, Barrow Brewing or Inn on the Creek cannot be held responsible for theft or loss. Camping or staying overnight on the grounds will not be allowed! No exceptions!
5. Please do not litter! Any trash you have must be taken to the dumpster provided on the grounds. Please reserve the cans for the attendees’ use.
6. Please do not cause any loud distractions. Vendors will not be able to use loud generators. No music or broadcast over speakers will be allowed. Such things interfere with the judges and the contestants of the Piping, Drumming and Dancing Competitions. Associates and children must comply with the noise limitations.
7. You are responsible for your own table, tent & chairs. SMCP will not provide set-up or tear-down. So please plan accordingly.
8. No alcohol allowed. No alcohol will be brought on the grounds; however, there will be alcohol sales this year but only through the present businesses. No outside alcohol vendors.

It is important that ALL rules be observed. We appreciate your cooperation.