Non-Profit Vendor
About the application
About the application
Welcome to the PumpkinFest 2025! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by applying, you are validating and approving this agreement electronically. Thank you for your interest in applying for our festival.
Please email any questions to festivals.havanamainstreet@gmail.com
Important Dates
PumpkinFest | October 11, 2025
Vendor Application Deadline | September 30, 2025
10'x10' Space: $50
10'x20' Space: $100
The following are electrical options:
- 110 electric hook-up: $35 per hook-up
➢ Vendors receive (2) passes, all others must pay to enter gate.
About the event
Terms & Conditions
Vendors must have permits and licenses as required by law and adhere to all safety procedures as required. Vendors are responsible for providing all necessary equipment, tables, tents, etc. Event officials reserve the right to refuse the display/sale of any item that is offensive, obscene, or otherwise not in keeping with the family atmosphere of the festival. No political materials or decorations are allowed. Electricity is limited and must be requested and paid for at the time of application. Each booth granted electricity will be allowed an outlet and must provide own 100-foot heavy-duty outdoor UL approved extension cord. Vendors cooking food onsite must have tents made fire retardant materials. Vendor must recapture any wastewater, cooking materials and all personal trash. Vendors are responsible for site cleanup at the time of the event closure and vendors must carry boxes and packing materials with them. Tents and equipment must remain inside the rented booth space. Sidewalks must be kept clear for shoppers. Vendors may not set up chairs, boxes or other items on the sidewalks. No pets are allowed. Vendors must remain in place until 4:00 unless otherwise advised by the Event Coordinator. Vendor fees are non-refundable due to expenses incurred by Havana Main Street to support the event.
Prices
| Application fees | $5.00 | Non-refundable | There is a non-refundable application fee which is charged upon approval. |
| 10x10 Non-Profit Booth | $50.00 | Non-refundable | |
| Non-Profit 10x20 Booth | $100.00 | Non-refundable | |
| Fee for electricity | $25.00 | Non-refundable | Select this option If you require electricity. If you do not indicate that you need electricity at this time, you will not be guaranteed a space that has electricity available. You must bring a 100-foot heavy-duty outdoor UL approved extension cord. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please provide the name, email and phone number of any additional vendor contacts.
- Will you be using a 10x10 tent?
- Do you use an enclosed trailer for set up?
- If you use an enclosed trailer, what are its dimensions including tongue and any overhangs? What side is your opening?
- If you use a generator, what is its brand name & model?
- Upload your Certificate of Insurance (COI)
- Upload your 501 (c)(3)
- Please provide a few sentences about what your booth offers.
- By signing this application, I am stating that I have read all the information provided in this application and agree to all requirements. By signing this application I agree to comply with all state and local requirements as well as the rules stated within this application. I understand that I am required to secure any licenses/permits, etc. required by all governing authorities that may have jurisdiction over products to be sold as described above. I will remain open during the times set for the event. I hereby release and forever discharge from liability the Town of Havana, the Havana Main Street, and/or the event, its sponsors and their affiliated companies, businesses, officers, agents and employees. I will NOT hold event or event organizers responsible for loss due to theft, damage or acts of God. I understand that this event in no way guarantees any returns or benefits.
Picture requirements
- Minimum pictures required: 0
