Non-Profit Vendor Application

Name: WoodFest 2025
Start: 2025-09-06T10:00:00-00:00
End: 2025-09-06T16:00:00-00:00
Location: 101 7th St NE

Deadline: Aug 15, 2025 11:59 pm (GMT-04:00) Eastern Time (US & Canada)

WoodFest 2025

Date: Sep 06, 2025 10:00 am - Sep 06, 2025 4:00 pm (EDT)

Havana, Florida

$40.00 - $55.00

About the application

Join Us for Havana WoodFest 2025!
Celebrate the beauty, craftsmanship, and culture of all things wood at Havana WoodFest 2025! From artisan showcases and woodworking demos to food trucks and local cuisine, this is the ultimate festival for wood lovers and creative spirits alike.

Havana, Florida

September 6th, 2025

10am - 4pm

Bring your passion for craftsmanship and join a community that appreciates the art and soul of wood. Don’t miss it!

WE WANT TO HEAR FROM YOU!!! For any questions, feel free to reach out to us at festivals.havanamainstreet@gmail.com. Don't miss your chance to be part of the fun! We can't wait to showcase all your talents.NO COMMERCIALLY purchased items may be sold. After your application is accepted, we will reach out to you via email to provide additional information. Please share this information with anyone you think might be interested in being a vendor!

About the event

Join Us for Havana WoodFest 2025! Celebrate the beauty, craftsmanship, and culture of all things wood at Havana WoodFest 2025! From artisan showcases and woodworking demos to food trucks and local cuisine, this is the ultimate festival for wood lovers and creative spirits alike. Havana, Florida September 6th, 2025 10am - 4pm Bring your passion for craftsmanship and join a community that appreciates the art and soul of wood. Don’t miss it! WE WANT TO HEAR FROM YOU!!! For any questions, feel free to reach out to us at festivals.havanamainstreet@gmail.com. Don't miss your chance to be part of the fun! We can't wait to showcase all your talents.NO COMMERCIALLY purchased items may be sold. After your application is accepted, we will reach out to you via email to provide additional information. Please share this information with anyone you think might be interested in being a vendor!

Havana Main Street

Contact Organizer

Havana Main Street

Contact Organizer

Terms & Conditions

Vendors must have permits and licenses as required by law and adhere to all safety procedures as required. Wood must be incorporated in all items being sold or the items must be made for and used when working with wood. Items being sold must be handmade, or hand crafted . NO COMMERCIALLY purchased items may be sold. Vendors are responsible for providing all necessary equipment, tables, tents, etc. Event officials reserve the right to refuse the display/sale of any item that is offensive, obscene, or otherwise not in keeping with the family atmosphere of the festival. No political materials or decorations are allowed. Electricity is limited and must be requested and paid for at the time of application. Each booth granted electricity will be allowed an outlet and must provide own 100-foot heavy-duty outdoor UL approved extension cord. Vendors cooking food onsite must have tents made fire retardant materials. Vendor must recapture any wastewater, cooking materials and all personal trash. Vendors are responsible for site cleanup at the time of the event closure and vendors must carry boxes and packing materials with them. Tents and equipment must remain inside the rented booth space. Sidewalks must be kept clear for shoppers. Vendors may not set up chairs, boxes or other items on the sidewalks. No pets are allowed. Vendors must remain in place until 4:00 unless otherwise advised by the Event Coordinator. Vendor fees are non-refundable due to expenses incurred by Havana Main Street to support the event.

Related files

Vendor Guidelines.docx

Licensing Requirements for Vendors.docx

Prices

Application fees	$5.00	Non-refundable
Non-Profit Informational - 10x10	$35.00	Non-refundable	This option is for non-profit organizations who are not selling items.
Non-Profit Sales - 10x10	$50.00	Non-refundable	This option is for non-profit organizations who are selling items.
Fee for Electricity	$25.00	Non-refundable	Select this option If you require electricity. If you do not indicate that you need electricity at this time, you will not be guaranteed a space that has electricity available. You must bring a 100-foot heavy-duty outdoor UL approved extension cord.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Please provide the name, email and phone number any additional vendor contacts.
Will you be using a 10x10 tent?
Do you use an enclosed trailer for set up?
If you use an enclosed trailer, what are its dimensions including tongue and any overhangs? What side is your opening?
If you a use a generator, what is its brand name & model?
Do you understand that you may NOT sell merchandise that you have purchased?
Upload your Certificate of Insurance (COI)
Upload your 501 (c)(3)
Please provide a few sentences about what your booth offers.
By signing this application, I am stating that I have read all the information provided in this application and agree to all requirements. By signing this application I agree to comply with all state and local requirements as well as the rules stated within this application. I understand that I am required to secure any licenses/permits, etc. required by all governing authorities that may have jurisdiction over products to be sold as described above. I will remain open during the times set for the event. I hereby release and forever discharge from liability the Town of Havana, the Havana Main Street, and/or the event, its sponsors and their affiliated companies, businesses, officers, agents and employees. I will NOT hold event or event organizers responsible for loss due to theft, damage or acts of God. I understand that this event in no way guarantees any returns or benefits.

Picture requirements

Minimum pictures required: 3
Provide a minimum of five pictures of the products you will be selling.

Non-Profit Vendor Application

WoodFest 2025

Start Application