Bingo Concessionaire Fundraiser

Looking for a fun and profitable way to support your non-profit's mission? Bingo at the Expo offers one group the opportunity to run concessions during our monthly Bingo nights from September through April. It’s a fantastic way to engage with the community while keeping 100% of the profits for your organization. The season begins with a special Friday night event on September 19, 2025, followed by Monday night Bingo on October 20, November 17, December 15, January 19, February 16, March 16, and April 20. The participating group must commit to all dates. Setup should be complete by 5 PM when doors open, with concessions typically running through 7:30 to 8 PM. An adult must be present and actively supervising at all times. Your group is fully responsible for bringing and selling all food and beverages, managing payments, and supplying serving items. Offerings should include snack options, drinks, and a few more substantial menu items. All food must be pre-packaged or commercially prepared, no homemade items are allowed. A stove is available for use, but storage is not provided beyond a drink cooler available during the event. You must bring your own cash box with change and/or card reader, we do not provide a register, payment system, or any sales equipment. We’re simply providing the space as a fundraising opportunity. While we sometimes host an outside food truck, we’ll notify you in advance if one isn’t scheduled so you can adjust your offerings accordingly.

FOOD CONCESSION RULES AND REGULATIONS:

Read these rules and regulations carefully. If you have any questions, contact the Fairgrounds Office at (541) 774-8270 Concessionaire is required to keep the assigned area free of trash and debris. Concessionaire will leave their area clean at the end of the event. Only approved items listed may be sold. Any additional items and/or deletions must be approved by the Expo. All products and their prices must be prominently displayed on professional-type signs. Expo is contractually a Pepsi facility; only Pepsi products may be sold. Only paper/plastic products may be used for food/beverage. Concessionaire will not be allowed to sell or sample any products containing alcohol. No marijuana or ingestible hemp items are allowed to be sold or sampled, nor are they allowed in any building or on the grounds of the Expo, including the parking area. “Marijuana items” means marijuana, cannabinoid products, cannabinoid concentrates and cannabinoid extracts. “Ingestible hemp items” including but not limited to any hemp products or by products that can be ingested or smoked. Tobacco items, including, but not limited to, cigarettes, cigars, pipes, chew snuff, electronic cigarettes and smokeless tobacco, cannot be used within any facility on the grounds at the Expo. Concessionaire shall, at its sole cost and expense, procure and maintain in full force through the term of this Agreement (including setup and teardown) All claims, suits, actions, losses, damages, liabilities, costs or expenses (including reasonable attorney fees and costs, whether or not incurred in litigation) on account of personal injury, death or damage to or loss of property or profits resulting from or arising out of, in whole or in part, any act, omission, negligence, fault, threat to safety of person or property at the Expo, or violation of law or ordinance by Concessionaire or any person entering the Expo or the Property with the implied or express permission or invitation of concessionaire . For purposes of this section, concessionaire obligations include, but is not limited to, acts, omissions or negligence of concessionaire, its members, officers, employees, agents, independent contractors, exhibitors, invitees, customers or other participants. Neither concessionaire nor any claims representative or attorney engaged by concessionaire shall defend the claim in the name of the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers without first receiving from Jackson County Counsel, in a form and manner determined appropriate by the Jackson County Counsel, authority to act as legal counsel for the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers, nor shall concessionaire settle any claim on behalf of the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers without the approval of Jackson County. The Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers shall have no liability to Permittee or its members, employees, agents, independent contractors, participants, exhibitors or invitees for any injury, loss, or damage caused by third parties or by any condition of the Property, except to the extent solely caused by the Fair Board’s gross negligence. Force Majeure. A “Force Majeure Occurrence” is an occurrence that a party cannot reasonably control, including but not limited to (a) acts of God; (b) flood, fire (including wildfire and/or wildfire smoke), earthquake or explosion; (c) war (whether war is declared or not), invasion, hostilities, terrorist threats or acts, riot or other civil unrest; (d) government order, action or law; (e) actions, embargoes or blockades in effect on or after the date of this contract; (f) national, regional, or local emergency, including epidemic or pandemic; or (g) strikes, labor stoppages or slowdowns or other industrial disturbances. If the Expo cannot perform its obligations under this Agreement because of a Force Majeure Occurrence, Expo may terminate this Agreement upon written notice to concessionaire. This Agreement, and concessionaire and Expo agree that neither party shall have any further obligations under this Agreement. If concessionaire has used and occupied the Property prior to such termination, Permittee shall pay for the use of the Property up to the time of such termination. IT IS THE SOLE RESPONSIBILITY OF THE PERMITTEE TO KNOW AND ABIDE BY ALL OREGON RULES AND LAWS PERTAINING TO FOOD VENDING