Civic Organization Vendor Application

The Civic Organization application is for organizations that are generally recognized as a non-governmental entity that works to address issues of public concern and improve community well-being. These organizations operate independently from government and business sectors, though they may collaborate with both.

These vendors are generally distinguished by several characteristics:

• Mission-driven: Focused on serving the public good rather than generating profit
• Community-based: Typically operate to address specific community needs
• Voluntary participation: Often relies on volunteers, members, and community support
• Formal structure: Usually has established governance, leadership, and organizational frameworks

Civic organizations fill critical gaps in society by mobilizing citizens around shared concerns, fostering community engagement, and addressing needs that may not be fully met by government or business sectors.

Please note that all vendors are responsible for providing their own tables, chairs, tents, and other event necessities. All tents must be secured with sandbags or similar at all ground contact points.

CANCELLATIONS & REFUNDS

The Old Town Warrenton Fall Festival is are held rain or shine. Inclement weather is unpredictable and may create delays. Event organizer reserves the right to halt or delay events if we feel the weather is creating unsafe conditions for vendors, staff and attendees.

All sales are final

We do not offer refunds under any circumstances.

Provided the nature of our business and events, we cannot and do not offer refunds under any circumstances. Vendors may not request a credit/rain-check due to weather or other acts of Mother Nature.

In the event you cannot attend the event that you've purchased space for, then you may choose one of two options:

EITHER forfeit the purchase amount,

OR sell your ticket to another individual (after the sale, you can use your original ticket confirmation link to transfer and reissue the ticket in the buyer's name) Vendors wishing to sell their space MUST contact the event organizer in advance for approval. Sales made without prior approval will result in the vendor being unable to exhibit.

ACKNOWLEDGEMENT OF RISK AND LIABILITY RELEASE

The applicant acknowledges that participating in the Event involves inherent risks, including but not limited to the risk of physical injury, property damage, and loss of personal property.

The applicant hereby releases and forever discharges the Fauquier Chamber of Commerce, its officers, employees, agents, contractors, and volunteers from any and all claims, damages, or liabilities arising from or related to the applicant’s participation in the Event, whether caused by the Fauquier Chamber of Commerce’s negligence or otherwise.
 
ASSUMPTION OF RISK

The applicant assumes all risks associated with participation in the Event, including but not limited to the risk of physical injury, property damage, and loss of personal property.

ACKNOWLEDGEMENT OF RESPONSIBILITY

The applicant acknowledges and agrees that he or she is solely responsible for his or her own safety and well-being during the Event, and that the Fauquier Chamber of Commerce shall not be liable for any injuries or damages that may occur as a result of the applicant participation in the Event.
 
INDEMNIFICATION

The applicant agrees to indemnify, defend, and hold harmless the Fauquier Chamber of Commerce, its officers, employees, agents, contractors, and volunteers from any and all claims, damages, or liabilities arising from or related to the applicant participation in the Event, including but not limited to any claims brought by third parties.

Scope of Indemnification: The applicant’s obligation to indemnify the Fauquier Chamber of Commerce shall include, without limitation, any damages, expenses, or attorneys’ fees incurred by the Fauquier Chamber of Commerce in connection with any claims, demands, or actions arising from or related to the applicant’s participation in the Event.

RELEASE OF LIABILITY

The applicant hereby releases and forever discharges the Fauquier Chamber of Commerce, its officers, employees, agents, contractors, and volunteers from any and all claims, damages, or liabilities arising from or related to the applicant’s participation in the Event, whether caused by the Fauquier Chamber of Commerce’s negligence or otherwise.

No Third-Party Claims: The applicant acknowledges and agrees that this Agreement is intended to release the Fauquier Chamber of Commerce only from liability to the applicant, and that it does not release the Fauquier Chamber of Commerce from liability to any third party.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Event is held, without giving effect to any choice or conflict of law provision or rule.

Jurisdiction and Venue: The parties hereby submit to the exclusive jurisdiction of the courts located in the state in which the Event is held for any disputes arising under or related to this Agreement.

ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the applicant and the Fauquier Chamber of Commerce with respect to the subject matter hereof, and supersedes all prior and contemporaneous agreements and understandings, whether oral or written.

Amendments: This Agreement may not be amended or modified except in writing signed by both parties.