Haunt the Block
Date:
Location: Historic Downtown Mansfield
Time: 5:00-9:00pm
About the Festival:
Join us for the biggest Haunt the Block ever. Dozens of trick-or-treating spots across Historic Downtown. Visit Mansfield will have a DJ, games and prizes on Smith Street along with several photo stations. Just passed the games you will find Mansfield Parks & Recreation Trailoween! Get dressed up in your best Halloween costumes and join us for a nightmarishly good time!
We’re Looking For:
Unique dessert, snack, or holiday themed food vendors.
Application Process:
Complete the application form and send it along with the required documents. Applications will be reviewed on a rolling basis, so apply early to secure your spot!
TERMS & CONDITIONS
Terms & Conditions
1. Application & Participation
Submission of an application does not guarantee a spot at the event.
Once your application is approved your credit card will be charged for the booth fee.
No refunds. If the event is canceled, staff will contact confirmed vendors who have paid their booth fees to reschedule. The event proceeds rain or shine.
2. Event Standards
This is a family-friendly event. Vendors must follow all policies, rules, and regulations outlined in the vendor agreement.
Vendors must adhere to health, safety, and event regulations.
3. Space Reservation
The City of Mansfield reserves the right to revoke or refuse space at any time without recourse. The event committee may decline any application deemed unsuitable.
4. Application Acknowledgment
By submitting an application, vendors agree to these Terms & Conditions.
5. Permits
Temporary Health Permit: Required for food or drink vendors. Contact Marisa Loera at marisa.loera@mansfieldtexas.gov for permit questions. Be prepared for a food safety inspection at the event.
Temporary Health Permits are required for booths. Tarrant County Health Permits (or Temporary Health Permits) are accepted for Mobile Food Vendors in a food truck. ALL food vendors are subject to on-site inspections by Regulatory Compliance the day of the event.
Fire Inspection Permit: Required if using a Mobile Food Vehicle/Truck. (Access the form here, https://www.mansfieldtexas.gov/FormCenter/Fire-Department-7/Fire-Department-Inspection-Request-52).
"The Who, What, and Why of obtaining a Food License", https://youtu.be/U_rFpbcG29M
6. Electricity
Vendors are responsible for their own power supply unless otherwise noted.
7. Booth Requirements
Vehicles are prohibited in booth spaces.
Subleasing of spaces is not allowed.
Booths must be open and staffed throughout the event.
Animals (except service animals) are not permitted in booths.
Vendors are responsible for their booth security.
No alcoholic beverages allowed for vendors during event duties.
Secure tents/booths/equipment with weights (40 lbs per tent leg, totaling 120 lbs). No stakes or tent stacking.
Vendors must provide their own equipment (tables, chairs, etc.) and keep their area clean. Bringing a dolly or wagon is advised.
No assistance is provided for loading/unloading.
Compliance with all health laws and event safety rules is required.
8. Event Logistics
Await instructions for entering/exiting event spaces.
Personal vehicles are not permitted in booth areas during event hours. Limit loading/unloading to 30 minutes.
Booth location determined by Mansfield’s Special Events Department.
Leave the premises in a condition as good or better than prior to usage.
9. Rules & Regulations
Applications are subject to approval based on compliance.
Completed and signed applications are required for consideration.
No profanity, inappropriate materials, or political content.
Vendors are not event spokespeople for media inquiries.
Late arrivals will forfeit vendor payments and participation.
The City of Mansfield is not liable for lost, damaged, or stolen property.
Event participants agree to the capture of videos and photos for promotional purposes. Photos taken are the property of the City of Mansfield.
Non-compliance with laws and event rules may result in immediate removal.
10. Sales & Merchandise
Only pre-approved items may be sold. Changes must be approved in writing by Event Officials.
Cash handling and sales are restricted to booth space.
No exclusive sales rights are guaranteed.
Vendors must sell and distribute information only from their booth space.
All sales must conclude by the end of the event.
11. Cancellation Policy
The event proceeds rain or shine. Severe weather may lead to cancellation, with no refunds for weather-related issues.
Vendors are responsible for weather preparation. The festival organizers are not liable for weather-related damages.
Written refund requests for cancellations processed within 30 days.
12. Liability & Insurance
Vendors are responsible for ensuring their work and property.
The vendor agrees to release the City of Mansfield from any claims related to the event.
Vendors must hold harmless the City of Mansfield and its affiliates from any claims arising from lost, stolen, or damaged property.
