Thank you for your interest in being a food vendor for Oktober Festival at Big Canoe.
Event Information:
VENDOR SET-UP WILL BE MANDATORY ON FRIDAY EVENING, SEPTEMBER 26, BEFORE THE EVENT FROM 12-8PM Big Canoe is a private, gated community.
Oktober Festival will be held on Saturday, September 27 from 11am-5pm outside at the Big Canoe Resort in Jasper, Ga. This is a 100% outdoor event. Vendor load-in will be Friday, September 27th, starting at 2 pm. Vendors must be on-site on Saturday by 10:30 a.m.
What is the process of applying?
Please complete the vendor application. Pay careful attention to the qualifications and requirements, and note that an image of your complete vendor set-up is expected. You may apply through 11:59pm July 1, 2025 and vendor will be notified July 2 of their application status.
*APPLICATION FEE WILL BE CHARGED AT TIME OF APPLICATION. VENDOR FEE CHARGED IMMEDIATELY AFTER APPLICATION IS APPROVED.
All vendor load-in information will go out one week prior to the festival date.
The payment for the booth fee will be processed immediately as vendor application is approved.
Set-up details, maps and hotel information will be sent out the week before the event.
VENDOR RULES AND REGULATIONS: This is a family friendly festival that will include craft beer, food vendors and live music for Big Canoe residents only.
- All vendors must be approved by the Event Committee, which reserves the right to permit vendors and limit activities at its sole discretion.
- Only vendors and products that are approved by the Event Committee will be permitted.
- The application deadline is July 1, 2025. Truck and Trailer space will be assigned by the Event Committee.
- Multiple spaces may be requested for an additional fee per space and must be selected during application process.
- There will not be electricity or water provided. If you need electricity, you will need to bring a quiet generator. If you need water, you will need to provide your own.
- One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else.
- Set-up is allowed during allotted times only. While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee space locations and locations will be assigned by the Event Committee.
- Trucks and Trailers must be set-up within their designated 10x20 space.
- All spaces will be located along the street, bring necessary equipment for set-up.
- Vendors must provide their own tents, displays, chairs, tables, set-up equipment, change, etc. Tent weights are necessary for setup.
- The Event Committee reserves the right to ask any Vendor to remove any product or display deemed not acceptable by the Event Committee at the sole discretion of the Event Committee.
- The Event Committee reserves the right to remove from our mailing list Vendors who display unprofessional behavior.
- Vendors must be present and operational for the duration of the festival. Early breakdown will not be permitted.
- There is no rain date – come prepared rain or shine.
- Booth must always be open and manned during festival hours.
- Vendors are responsible for booth set-up, break down, and security of your property.
- Booth must be set-up and ready for business by 10:30am.
- All vehicles, trailers and debris not part of your food service are to be off the street and cleared from the festival area by 10:00 am.
- After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s).
- Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.
- Vendors will not be allowed to park cars, trucks, or trailers at the curb surrounding the park during festival hours – NO EXCEPTIONS.
- Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or handcart to bring additional stock to booth as necessary.
- Vendors are responsible for Georgia State Sales Tax collection and reporting and any other sales fees or other charges that may be applicable to any activity relating to this festival.
- Food Vendor booth space does not include electricity or water.
- Vendors must provide all materials needed to operate their booth, change, etc.
- Grease/oil must be securely contained and removed from premise at end of the event.
- Food Vendors are required to use the provided dumpsters for booth trash.
- Food Vendors are responsible for cleaning up booth space.
- Food Vendors cannot leave debris, boxes, etc. at booth space.
- Food Vendors are required to bring a 55 gallon trash can to put next to their booth for use by the public (these will be emptied by event clean-up staff).
- Food vendors are responsible for complying with all State of Georgia and local county health and safety regulations.
- Food Vendors must provide an exact and complete listing of the food items you wish to serve on Food Vendor Application.
- Approved menu items and pricing must be clearly posted throughout the duration of the festival.
- Food Vendors must sell all preapproved menu items for the entire show. Nothing may be offered for sale that is not listed as approved at time of acceptance.
- Last minute changes are not allowed, and Food Vendors will be asked to remove unapproved items from sale. The sale of food items is restricted to preapproved Food Vendors only.
- Please note there is a no refund policy for this event once accepted.
- The Event Committee reserves the right to remove any Vendor from the event who does not adhere to all Rules & Regulations set forth by the Event Committee. Non-compliance with the rules and regulations set forth may affect obtaining booth space in future Black Sheep Event events.
