Merch Vendor
About the application
Event Timing: November 7-8, 2025
Event Address: Pioneer Park, Zolfo Springs, FL 33890
SCHEDULE:
Set up Thursday, Nov. 6, between 8am-4pm.
We will do our best to secure the area, but require and encourage that all items are secured
and locked when not in use. Friday, November 7 through Saturday, November 8, 2025
Vendors must arrive for 7am, after that time, trucks will not be admitted. If you sell out, you
can unload and leave preferably. ADDITIONAL INFO :
As a vendor at The Pioneer Festival you acknowledge the following:
All fees are non-refundable as they are used to market the event
No water hookups will be available. LIMITED electricity will be available. Please plan ahead.
NO generators except in food court.
Vendors to be fully set up by 7am on Friday and are expected to attend all day Friday and
Saturday.Vendors are responsible for leaving the area in the same condition as they found it after the
event. Failure to do so may result in a cleaning fee.
The vendor fee allows me to stay and watch both evenings’ entertainment.
Not every vendor will be chosen to participate. If chosen vendors forfeit their spot or
withdraw their application, backup vendors may be contacted to participate. For a Pioneer Festival:Homesteading in the Heartland with a homesteading focus,
we will want vendors that reflect the self-sufficient lifestyle of early settlers. Here are
some vendor categories to consider – please suggest other categories or
subcategories: Here are examples of Merchandise categories we are looking to fill:
1. Traditional Crafts ; Handmade Goods
• Blacksmiths – Demonstrations and hand-forged tools, knives, hooks, and hardware.
• Woodworkers – Handmade furniture, wooden utensils, and carved goods.
• Weavers; Spinners – Wool, handwoven fabrics, and spinning wheel demos.
• Potters – Clay pots, jugs, and dishware.
• Leatherworkers – Handcrafted belts, saddles, bags, and moccasins.• Western Wear – Cowboy hats, boots, clothing
2. Homesteading; Self-Sufficiency Vendors
• Herbalists ; Apothecaries – Natural remedies, tinctures, soaps, and salves.
• Candle ; Soap Makers – Traditional lye soap and beeswax/tallow candles.
• Beekeepers – Local honey, beeswax, and beekeeping equipment.
• Farm ; Garden Suppliers – Heirloom seeds, plants, gardening tools, and composting
supplies, canning jars.
• Survival ; Bushcraft Vendors – Fire-starting kits, knives, and foraging books.
3. Historical Reenactments; Demonstrators
• Blacksmithing, Spinning, Weaving, ; Woodworking Demos – Live workshops.
• Trappers; Fur Traders – Historical reenactment booths with furs and old-fashioned
gear.
• Pioneer Cooking – Dutch oven cooking, butter churning, and bread baking.
• Native American ; Frontier Skills – Basket weaving, hide tanning, and fire-starting.
4. Vintage ; Pioneer-Themed Merchandise
• Old-Fashioned Toys & Games – Wooden toys, marbles, rag dolls, and hoop games.
• Frontier Clothing – Bonnet makers, handmade dresses, and leather hats.
• Rustic; Farmhouse Decor – Handcrafted signs, quilts, and lanterns.
5. Live Animals; Agricultural Vendors
• Livestock Displays – Chickens, goats, sheep, and draft horses.
• Horse; Wagon Rides – Historical-style transportation experiences.
• Fiber Animals – Alpacas, sheep, or angora rabbits for fiber demonstrations. Please NOTE preference will be given to vendors in Hardee, Highlands, Manatee, Polk and DeSoto Counties to support the region. We are not accepting MLMs at this time.
About the event
Terms & Conditions
Merchandise Vendor Terms and Conditions**
Applies to all vendors selling non-food items (crafts, goods, art, etc.) at the 2025 event
Dates: November 7–8, 2025
Location: Pioneer Park, Zolfo Springs, Florida
Set-Up Time: Thursday Nov 6th
Festival Hours: 9:00 AM to 5:00 PM (both days)
Vendors must remain set up and open for the full duration of the event hours.
All vendors must complete the official application and be approved by the festival team.
Vendor categories will be limited to ensure diversity (e.g., only 2 per category like soap, candles, jewelry).
Submitting an application does not guarantee acceptance.
All items must be family-friendly and align with the festival’s values (e.g., handmade, homestead-inspired, natural, traditional skills, etc.).
Vendor fees must be paid in full by the deadline stated in your approval email.
Fees are non-refundable unless the event is canceled by the organizers.
No-shows or cancellations by the vendor forfeit all fees.
Vendors must supply their own tents, tables, and displays unless otherwise arranged.
Booths must be secured with weights (no staking into asphalt or concrete).
All displays must be professional, safe, and not obstruct neighboring booths.
Electricity is not available.
Vendors are responsible for collecting and reporting their own sales tax in accordance with Florida Department of Revenue regulations.
All goods must be legal for sale in the state of Florida.
If applicable, vendors must comply with trademark/copyright laws (e.g., no counterfeit branded items).
All vendors must conduct themselves respectfully toward guests, staff, and other vendors.
No profanity, political materials, offensive signs, or inappropriate behavior will be permitted.
The Florida Pioneer Festival reserves the right to ask any vendor to remove items or leave the premises without refund for non-compliance.
Vendors participate at their own risk.
The Florida Pioneer Festival, its staff, Pioneer Park, and associated parties are not responsible for lost, stolen, or damaged property, nor for any injuries incurred.
Vendors agree to indemnify and hold harmless the festival and all involved parties from any and all claims, liabilities, or damages.
The festival is rain or shine.
No refunds will be issued due to inclement weather or other circumstances beyond the organizers' control.
Vendors are encouraged to bring weather-appropriate protection for merchandise and displays.
By participating, vendors agree to allow the festival to use photos or videos of their booth/products for promotional or documentation purposes.
By submitting your application and/or paying your vendor fee, you confirm that you have read, understood, and agreed to these terms and conditions.
Prices
| 10X10 General Space | $100.00 | Non-refundable | |
| 10X20 Priority- Close to Food and Action | $300.00 | Non-refundable | This space is close to the Action! |
| 10X20 Outer Ring Space | $200.00 | Non-refundable | |
| 10x10 Concession Stand - no electrical | $150.00 | Non-refundable | This 10x10 space if for small concession stand drink, ice cream and food vendors that DO NOT have a food truck and DO NOT need power. They will be sprinkled around the merchandise area. They will not be located at the Food Court. Examples include snow cones, ice cream, popcorn, and boiled peanuts. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Do you live in Hardee, Highlands, Desoto, Manatee or Polk County? (Please note - preference will be given to vendors in our general area to support local.)
- Description of items being sold.
- Social Media Page Links
- If accepted, your business will be added to our Pioneer Festival website and social media. Please add a short business bio below to be added to our app.
- I have read the ADDITIONAL INFO above and agree to the following: *I agree that the Vendor fee is non-refundable, and is payable at time of acceptance. This fee includes admittance to sell goods on Friday and Saturday. *I am aware that the event dates are Nov. 7-8, 2025. I can load in no earlier than the day before (Nov 6) and my property has to be removed no later than the day after (Nov. 9). *I agree that, if required, I will submit a certificate of insurance for my company with Pioneer Festival LLC listed as additional insured. *I agree that The Pioneer Festival are not required to protect and are not responsible for my personal property (tent, merchandise, etc..) while I am on The Pioneer Park property.*
Picture requirements
- Minimum pictures required: 4
