Missouri Fan Fest Fan Group/Community Group Application
About the event
Terms & Conditions
All space will be reserved on a first-come, first-served basis with approval from VXV Events, LLC. No spaces will be given without explicit approval.
Fan groups may not sell anything at their booth unless donations exclusively benefit a charity. Any sales not going to a charity will require the purchase of a vendor booth.
Priority is given to fan groups who have interactive displays and events at their booth, i.e. photo ops with costumers, Blast a Trooper or Dalek, or similar type attractions.
Priority is also given to fan groups signing up for multiple events. If you are part of a regional or national group with directors in different states, you do not have to sign up for that event. Please sign up only for events you are interested in and plan to attend.
As with cosplayers, weapons and other accessories must be approved by a member of VXV Events, LLC prior to admittance, and costumes must follow all regulations set forth in the cosplay section of our websites.
In return for space, the group should promote their appearance at the convention and the event in general. Upon approval, fan group should submit pictures and a short biography for use on websites and social media.
Fan group will only be provided the designated amount of space agreed upon. Please do not exceed the bounds of your space or infringe upon aisles or other groups.
Fan group passes will be distributed on a case-by-case basis. Passes are weekend only (where applicable) and may not be transferred or sold. Any additional passes must be purchased for full price at the ticket counter/box office.
Prices
| 5x10 (Single Group Booth) | $0.00 | Non-refundable | A 5x10 (Single Group Booth) is pipe and drape backed. Each space is a corner and includes one table, two chairs, and two exhibitor badges. |
| 5x20 (Double Group Booth) | $0.00 | Non-refundable | A 5x20 (Double Group Booth) is pipe and drape backed. Each space is a corner and includes two tables, four chairs, and four exhibitor badges. |
| 5x30 or Larger. | $0.00 | Non-refundable | This booth space is for groups that need enough room to place multiple attractions within their space. Please denote in the description how much room would be ideal for you setup, or else the maximum is the 5x30. Each spot comes with three tables, six chairs, and six exhibitor badges. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- How much space would be optimal for your setup? (NOTE: You may not receive that amount depending on venue limitations.)
- What props, displays, or interactive activities do you plan on having at your space?
- Does your group have any vehicles that they are wanting to display at the event?
Picture requirements
- Minimum pictures required: 0
