Terms & Conditions
1. Application & Participation
Submission of an application does not guarantee a spot at the event.
- Once your application is approved your credit card will be charged for the booth fee.
No refunds. If the event is canceled, staff will contact confirmed vendors who have paid their booth fees to reschedule. The event proceeds rain or shine.
2. Event Standards
This is a family-friendly event. Vendors must follow all policies, rules, and regulations outlined in the vendor agreement.
Vendors must adhere to health, safety, and event regulations.
3. Space Reservation
4. Application Acknowledgment
5. Permits
Temporary Health Permit: Required for food or drink vendors. Contact Marisa Loera at marisa.loera@mansfieldtexas.gov for permit questions. Be prepared for a food safety inspection at the event.
- Temporary Health Permits are required for booths. Tarrant County Health Permits (or Temporary Health Permits) are accepted for Mobile Food Vendors in a food truck. ALL food vendors are subject to on-site inspections by Regulatory Compliance the day of the event.
Fire Inspection Permit: Required if using a Mobile Food Vehicle/Truck. (Access the form here, https://www.mansfieldtexas.gov/FormCenter/Fire-Department-7/Fire-Department-Inspection-Request-52).
- "The Who, What, and Why of obtaining a Food License", https://youtu.be/U_rFpbcG29M
6. Electricity
7. Booth Requirements
Vehicles are prohibited in booth spaces.
Subleasing of spaces is not allowed.
Booths must be open and staffed throughout the event.
Animals (except service animals) are not permitted in booths.
Vendors are responsible for their booth security.
No alcoholic beverages allowed for vendors during event duties.
Secure tents/booths/equipment with weights (40 lbs per tent leg, totaling 120 lbs). No stakes or tent stacking.
Vendors must provide their own equipment (tables, chairs, etc.) and keep their area clean. Bringing a dolly or wagon is advised.
No assistance is provided for loading/unloading.
Compliance with all health laws and event safety rules is required.
8. Event Logistics
Await instructions for entering/exiting event spaces.
Personal vehicles are not permitted in booth areas during event hours. Limit loading/unloading to 30 minutes.
Booth location determined by Mansfield’s Special Events Department.
Leave the premises in a condition as good or better than prior to usage.
9. Rules & Regulations
Applications are subject to approval based on compliance.
Completed and signed applications are required for consideration.
No profanity, inappropriate materials, or political content.
Vendors are not event spokespeople for media inquiries.
Late arrivals will forfeit vendor payments and participation.
The City of Mansfield is not liable for lost, damaged, or stolen property.
Event participants agree to the capture of videos and photos for promotional purposes. Photos taken are the property of the City of Mansfield.
Non-compliance with laws and event rules may result in immediate removal.
10. Sales & Merchandise
Only pre-approved items may be sold. Changes must be approved in writing by Event Officials.
Cash handling and sales are restricted to booth space.
No exclusive sales rights are guaranteed.
Vendors must sell and distribute information only from their booth space.
All sales must conclude by the end of the event.
11. Cancellation Policy
The event proceeds rain or shine. Severe weather may lead to cancellation, with no refunds for weather-related issues.
Vendors are responsible for weather preparation. The festival organizers are not liable for weather-related damages.
Written refund requests for cancellations processed within 30 days.
12. Liability & Insurance
Vendors are responsible for ensuring their work and property.
The vendor agrees to release the City of Mansfield from any claims related to the event.
Vendors must hold harmless the City of Mansfield and its affiliates from any claims arising from lost, stolen, or damaged property.
It is the responsibility of the person signing the vendor agreement to be onsite and to comply with and enforce all policies, rules and regulations pertaining to the vendor agreement. Vendors shall comply with all the laws - federal, state, and local - including all ordinances of the City of Mansfield, and all the rules, regulations, of the Health Department/Regulatory Compliance, Parks and Recreation, Police, and Fire Departments. Vendor agrees to leave the premises in as good or better condition than that which existed prior to usage. It is understood the the City of Mansfield merely arranged for the sale of merchandise, the undersigned vendor does hereby release the City of Mansfield from any claim, action, demand, or liability arising out of any conduct of any nature of the City of Mansfield or it's employees. The undersigned vendor understands that refunds will not be made due to inclement weather or natural disaster, nor will refunds be granted. All requests for refunds must be made in writing and the refund could take a minimum of 30 business days. The Music Alley committee reserves the right to decline any application/vendor deemed unsuitable for the event.
