Food Tent/Canopy Vendor

APPLICATIONS AVAILABLE APRIL 15!

This application is not a guarantee of event participation. Vendor applications are juried. All applicants will receive an email confirming or declining their application by the application deadline. Vendor Application deadline is 6:00pm EST/4:00pm MST, Wednesday, June 18, 2025 This is an electronic agreement and by applying, you are validating and approving this agreement and the vendor festival terms & conditions electronically.

1. ONLY ONE VENDOR PER ENTRY. Multiple purveyors may not combine into one space
2. FOOD VENDORS ARE RESPONSIBLE FOR LICENSING through Riverstone Health Department and responsible for keeping themselves up to date on the requirements for mobile food vending. The event organizers will send a list of all participating food vendors to Riverstone Health Department. Food vendors must contact Riverstone Health Dept 406-247-3200 to ensure eligibility.
3. EVENT INSURANCE: All related vendors shall maintain at their sole cost and expense commercial general liability insurance and submit a Certificate of Insurance (COI) naming Downtown Billings Association as an additional insured for the event period in the amount of one million five hundred thousand dollars (1,500,000.00). Insurance can be purchased via evCover (Vi Coverage by Vertical Insurance) within the application or may be provided via your private insurance company. (*see COI example attached).
4. SITE ASSIGNMENT IS AT THE DISCRETION OF THE EVENT ORGANIZERS. Location requests are welcome but not guaranteed.
5. VENDORS MUST PROVIDE their own canopies, tables, chairs, sand-bags/weights, tarps, heaters (propane heaters allowed), whisper quiet power generators, and other equipment needed during the event.
6. CONFIRMATION: Festival Fees will be charged to the vendor upon confirmation. All fees must be paid in full by June 18. All current DBA members who apply to the festival will receive early priority confirmation.
7. COMMUNICATION: Vendor confirmation emails and event details will be sent by email. Expect your Site Assignment, Set-up Instructions, and Festival map the week prior to the festival. This information will also be uploaded to the event webpage on downtownbillings.com. 
8. SET-UP & TEAR-DOWN will take place on the day of the event during designated times. All vendors must be fully operational at the event start time [time] and operate during the entire duration of the event. In the event a vendor has failed to occupy their space by 1 hour prior to event start, the DBA has the right to utilize such space in any manner it chooses; said vendor will forfeit all fees paid. Vendors are not permitted to alter city streets, sidewalks, or surrounding buildings in any way
9. EACH VENDOR SPACE IS 10FTX10FT. Vendors that need larger a larger space must purchase additional spots. All vendor items must be contained to vendor assigned space. Vendors are not permitted to set-up, advertise, solicit beyond their assigned vendor spot. Vendors that arrive with a larger set-up will be charged an additional vendor space.
10. EVENT SUPPLIED ELECTRICAL OUTLETS: Basic 3-prong 110 Volt power outlets are available for purchase ($20 an outlet) only by food vendors. If a vendor is using the event supplied electrical outlets, each appliance, light or piece of equipment must be on its own outlet. Due to the limited output availability in the historic district of downtown no food truck/trailer may run their A/C on the event supplied electricity. All outlet charges will be added to the festival fee invoice of confirmed vendors. A post-event invoice may be sent to vendors who use outlets beyond the ones noted in their confirmed application request.
11. NO TRACE EVENTS: All DBA events are no trace events and vendors are required to clean up all accumulated trash. Large trash barrels can be found in Babcock Alley located on 2nd Ave. Vendors will be charged a cleaning fee for excessive trash left at their site.
12. VENDOR CANCELLATION POLICY: Festival Fees (less the non-refundable $30 application fee) will be refunded for cancellations by vendor made prior to June 18 or within 48 hours of vendor confirmation email (whichever is the latest date).
13. EVENTS ARE RAIN, SNOW, OR SHINE and only canceled due to present hazardous weather conditions. Be prepared for variable weather conditions including snow, rain, and/or wind. Event Organizers reserve the right to cancel or postpone events in weather-related occurrences.
14. VEHICLES: Vendor vehicles are not permitted to park inside the event area at any time during the event. Available on-street parking is free on weekends. Please note that some lots & garages do charge a daily rate for parking.
15. In the event that a vendor for any reason does not comply with the regulations of this event, the event staff reserves the right to close down that vendor. Said vendor will forfeit all fees paid. Vendor will not be able to apply for a DBA hosted event in the future.
16. Applicant/vendor will not hold the Downtown Billings Association (DBA), the City of Billings, Yellowstone County, parade or event sponsors responsible for any damage, expense, or liability arising from injury or damage to said participant, your agents, employees, or property and agrees to indemnify DBA, the City of Billings, Yellowstone County and any parade sponsors for any and all damages, claims, or disbursements made for our on behalf of the participants.
17. Solicitation of funds, signatures, etc. must be confined to your booth space. While this is an event open to the public, it is both coordinated and insured privately through the Downtown Billings Association and thus all solicitation is required to be pre-approved by the host organization. Un-approved solicitation and vendors will be required to leave the permitted event space.