Encampment Set-Up

Ahoy, ye scallywags and sea dogs! Welcome to our pirate encampment, where the salty air be thick with adventure and mischief! This be no ordinary camp, ye landlubbers—‘tis a swashbucklin' haven for pirates of all kinds, from the fiercest buccaneers to the most cunning of corsairs.

Our encampment is nestled in a hidden cove, surrounded by towering trees and wild shores, with the sound o' the waves crashing and the cries of seagulls fillin' the air. Ye’ll find tents pitched as sturdy as a ship's hull, full o' pirate banners flapping in the wind, their colors bold and proud like the Jolly Roger herself.

The crew gathers ‘round, swappin’ stories of treasure and daring deeds, while the camp cooks whip up grub fit for a pirate king—roast meats, hardtack, and plenty o' grog. But beware, for there be mischief in the air. Ye might find a duel breakin’ out between rival pirates, or a hearty brawl o’er the last bottle o’ rum!

Our encampment ain’t just a place to rest yer weary bones, ‘tis a place where ye can live the pirate life! Ye’ll find lessons in swordfighting, knot-tying, and the fine art o’ plunderin’—all taught by seasoned pirates who’ve sailed many a treacherous sea. The crew be a rowdy bunch, always ready for a good laugh, a game of dice, or a shanty sung loud and proud ‘round the fire.

So, hoist the sails and join us, matey! It’s a pirate’s life for ye, full o’ adventure, treasure, and a whole lotta rum.

Application deadline is August 15, 2025 at 11:59pm and approvals will begin August 18, 2025.

Encampment Setups

For those bringing tents, facades, decor, and theming elements, a single Encampment Setup application must be submitted per setup.

• Payment made to encampment: $1,000 per encampment
• Primary Contact: Only one person will be the main point of contact and responsible for submitting all required documentation.
• Requirements:
  • Online Application
  • W-9
  • COI – Single-day COIs available via GatherGuard: https://app.gatherguard.com/?v=3967-000
  • Quote
  • Invoice

1. All applicants must be at least 18 years of age.
2. The use of alcohol and or drugs by any vendor and or their staff is strictly prohibited while working Pirate Fest. Vendors and their staff are not permitted to consume, possess, or be under the influence of alcohol or drugs while performing their duties at Pirate Fest. This includes but is not limited to drinking or being under the influence during setup, performance, tear down or any time spent directly engaging with the public or any other cast members. Adherence to this policy is mandatory and any violation will result in immediate removal from the event and possible disqualification from participating in future City events.
3. All applicants are required to provide a COI (Certificate of Liability Insurance) with the City of Boynton Beach listed as additionally insured, their W9 and a quote of the service you will provide. 
   1. Single-day COIs available via GatherGuard: https://app.gatherguard.com/?v=3967-000
4. City staff (which includes but is not limited to the Boynton Beach Police Department, the Boynton Beach Fire-Rescue Department and the Events team) will be onsite at all times during setup, during the event and during the breakdown. Please do not hesitate to ask for assistance. 
5. All crew members are required to provide their own setup, power source, lighting, and anything they need to create a successful encampment. 
6. The City is not responsible for any lost, stolen, or damaged personal property. 
7. As part of the crew, you must maintain a high standard of professionalism. Please remember that you are representing the event to the public. Cast and their staff are required to act in a manner that is polite and must, at all times, preserve the safety of all persons at the event. Cast must immediately bring any issues with guests, other cast and or vendors, or the event to the attention of the event staff so that they can work to resolve the problem. Unprofessional conduct, including derogatory comments made to any other person at the event will not be tolerated and may result in the cast and or vendor being expelled from the event.