All vendors must be set up and ready by 11:00AM on the day of the event.
Please review the following rules and policies to assure your safety and enjoyment during the festival.
1. When applicable, the application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning December 26th, 2021. No Refunds.
2. No Animals Allowed except service dogs: “Service Animal” means any dog trained to do work or perform tasks for the benefit of individual with a disability. Pets proving emotional support, well-being, comfort or companionship are not recognized as service animals under ADA regulations. Misrepresenting a dog as a service animal is a criminal violation.
3. Weapons (including pocket knives) will NOT be permitted at the event.
4. Large inflatables are not permitted without written permission from UNwineD in advance.
5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
6. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
7. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up.
9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
10. Break down of booths must be completed and removed by 9:00 PM on Sunday. Any materials left behind will be confiscated and disposed of.
11. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
12. In most cases electricity is provided on a first come first served basis. Please provide your own power cords. Recommend 25ft to 50ft.
13. If you have been approved, you must provide a copy of your liability insurance certificate with Visit Panama City Beach, 17001 Panama City Beach Parkway, Panama City Beach, FL 32413 listed as an additional insured and email to events@visitpanamacitybeach.com . Product sampling approved in advance are limited to 1-1/2 OZ portions only.
14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
15. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
16. Parking is available at no charge in Vendor Parking Lot provided. (All exhibitors MUST check-in at Vendor Check-In first.) Upon check-in at Vendor Check-In Tent, you will receive two parking passes. If additional passes are needed for staff, you can request on setup day.
17. Exhibitors must abide by and displays must be in accordance with local fire regulations.
18. Panama City Beach Police officers and Private security provide security during the shows hours of operation. The show takes place in an outdoor setting, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
19. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.
20. You cannot drive up to your booth. Cart In Only. Bring carts or dollies to help with load in. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the event management team. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendor’s operation.
Vendor hereby expressly agrees to hold harmless Visit Panama City Beach, the City of Panama City Beach, UNwineD, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
