(City Events Only) Event Use Permit Application

The City of Rifle would like to assist you with hosting a successful event. In an effort to make the event application experience as efficient as possible, this application packet was created to help you and the City of Rifle plan for your event.

The Parks and Recreation Office acts as a point of contact at the City and coordinates the approval process. The success of an event relies upon the Event Organizer providing complete and detailed information. Our role is not to plan each event, but to facilitate the process, identify any potential problems, and act as a liaison between the Event Organizer and City staff.

Please keep in mind that completed event applications must be received by the Parks and Recreation Office at least 60 days prior to the event. Third Street closure applications require a completed application 90 days in advance.

The Parks and Recreation Office is available to answer any questions you may have about conducting an event within the City and questions regarding the application process. Make sure to take advantage of free advertising opportunities offered at Visitrifle.com/Events.

1. Applications must be submitted at least 60 days (90 days for events requiring Third Street closures) in advance of the date of the event. 
2. Proof of Insurance in the amounts listed below, naming the city, its officers, agents, and employees as additional insureds for claims arising from the event. 
   1. $2,000,000 General Aggregate (Per Event/Certificate)
   2. $2,000,000 Products/Completed Operations Aggregate
   3. $1,000,000 Personal and Advertising Injury
   4. $1,000,000 Each Occurrence
   5. $1,000,000 Damage to Premises Rented to You
   6. $500 Medical Payments
3. For groups planning to sell and serve alcoholic beverages
   1. A Special Event Permit to serve alcoholic beverages must be obtained through the City of Rifle and the State of Colorado.
   2. A detailed plan on how the areas will be secured for the sale and consumption of alcohol will be required.
   3. A detailed plan for securing the area for the sale and consumption of alcohol will be required.
   4. Events with a Special Events Permit to sell and serve alcohol may be required to hire a minimum of two security officers during the time alcohol is being served. The City will determine the number of officers required in its sole discretion based on the nature of the events. 
4. Park hours are 5:00 a.m. to 10:00 p.m.
5. The rules and regulations of Rifle City Code shall be followed at all times. 
6. Permittee agrees to indemnify and hold harmless the City of Rifle, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this permit, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of the Permittee, or any employee of the Permittee, or which arise out of any worker’s compensation claim of any employee of the Permittee. The Permittee agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Permittee, or at the option of the City agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims or demands. The Permittee also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent.
7. Permittee hereby agrees to waive any claim against the City, its officers or employees for damage to their persons or property arising out of this permit, the exercise of rights granted under this Permit, or the use of the public property granted herein by the City.
8. Permittee shall maintain and use the public property at all times in conformity with City ordinances, regulations and other applicable law, keep it safe and clean, and allow no nuisance to be created by virtue of the Permit. The permittee shall not construct any buildings or improvements to public property. Temporary structures shall not be anchored to sidewalks or pavement. Permittee shall not apply any unauthorized inscription, word, figure, painting or other defacement that is written, marked, etched, scratched, sprayed, drawn, painted, or engraved on or otherwise affixed to any natural or man-made surface on public property by any means including but not limited to an aerosol paint container, a broad tipped marker, gum label, paint stick or graffiti stick, etching equipment, brush or any other device capable of scarring or leaving a visible mark on any natural or man-made surface, even if considered temporary in nature. Directional markers and distance markers for parades and walks/runs are not allowed on any public property; vinyl wire flag markers (wire no greater than 14 gauge nor longer than 24") are allowed if removed immediately following the event. Permittee shall be held responsible for any damage incurred to the public property or adjacent surrounding area as a direct result of the event’s activities, including but not limited to loss of damage deposit, cost of repair for damages, fines and imprisonment, restitution, community service, or other sentence imposed by a court of competent jurisdiction.

9. The City reserves the right to refuse the issuance of an Events Use Permit to any club, organization, person or persons. The City may revoke this permit at any time as deemed appropriate in the City’s sole discretion; in such case, all property of the Permittee shall be removed at Permittee’s expense and pre-existing conditions restored.

10. The City reserves the right to impose additional or increased requirements, terms and conditions, based upon the City's responsibility to protect and safeguard public health, peace and safety, and to the conditions be imposed, they shall be sent to the permittee in writing.