Application deadline has passed
Application

ArtistApplication-2022NoVaChristmasMkt

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Deadline: Nov 01, 2022 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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Date: Nov 11, 2022 10:00 am - Nov 13, 2022 5:00 pm
place
Chantily, Virginia
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$5-1.4K

About the event

Join us as we celebrate the 29th Anniversary of the Northern Virginia Christmas Market. This year our event is held over Veterans Day weekend, with folks ready to start their Christmas shopping early! With over 200 exhibitors and attracting over 9,000 loyal customers from the Washington DC and surrounding area, you are assured to make your mark at this popular show. EMG's events offer easy load in, porter assistance, free parking, unlimited promotional postcards, comprehensive exhibitor guide/show directory, and an aggressive advertising campaign in the region making this event a favorite among seasoned exhibitors. Come join the EMG family!
Events Management Group
Events Management Group
Events Management Group
Events Management Group

About the application

Thank you for your interest in EMG's Annual Handmade Markets! Our shows are juried fine art and craft events, and all items are handmade here in the US. No commercial merchandise is accepted.
 
Please be sure to read over all the information (including the Related Files area) before submitting your application.  We have done our very best to answer all your questions before you start the application process! But just in case, you can, at any time, save the portion of the application you have completed, at the bottom of each page,  log out, and then return to it later to finish and submit it.
 
This is an electronic agreement and by selecting the size booth you require and signing your name, you are validating and approving this agreement electronically.
 
Listed in the Related Files section of this application is the document EMG's Basic Acceptance Criteria, which lists all our media categories. Please be sure to review them and determine what best describes your body of work. In most cases it describes the raw materials of which the work is comprised. If you are uncertain, make your best guess, and you will be contacted if the jury feels you would best fit in another category (and we can manually change your application). Artists may apply in up to 2 categories. If you sell jewelry, you may apply in a category other than Jewelry if jewelry is less than 10% of your items for sale. Otherwise, you must apply in Jewelry. All work displayed in the booth must be created by the artist in the booth, must be for sale or marked as a display item, and must be representative of the work you have shown in the photos you attach to this application.
 

Terms & Conditions

Events Management Group - Exhibitor Application 
Terms of Agreement
 
SHOW MANAGEMENT RESPONSIBILITIES: Events Management Group, Inc. (EMG) will present the shows indicated on this Application/Contract at the locations and on the dates indicated. The locations, dates and floor plans are subject to changes. There may be additions or deletions from this listing and any such changes shall not affect the remainder of this contract. EMG will
provide general lighting, properly-sized pipe and draped booth, exhibit sign bearing the name of the Exhibitor, Exhibitor badges, heat and security service. All other services, i.e. electricity, must be ordered in advance by the Exhibitor on the Application/Contract. 
ACCEPTANCE, FEES, PAYMENT PROCESS & DEADLINES: Once Exhibitor has been approved and accepted, the Application/Contract constitutes a legally binding agreement with EMG for the checked events only. 
EXHIBITOR RESPONSIBILITIES: Exhibitor shall be liable for delivery, handling, erection and removal of his own display and materials. It is the responsibility of the Exhibitor to check tables and table legs before setting up his display. The registered Exhibitor must be present during all hours of the Event and will be expected to exhibit/display and discuss his business as represented and described in the Application/Contract. Exhibits are to be in keeping with the overall family-oriented theme of the show. Spaces are not transferable and cannot be partially or totally subleased. Exhibitor is to issue Helper name badges to those actively working in their booth. All sales, publicity and promotion activities conducted by the Exhibitor must be confined to his space. Aisle space belongs to Show Management, therefore, no chairs are allowed in aisles. Carnival tactics and the use of a public address system is forbidden. Animals are not permitted in the facility. Exhibitors Exhibit must remain intact until the scheduled conclusion of the show. No signs, tags or stickers such as "SALE", "DISCOUNTS", "1/2 OFF", shall be permitted.
LAWS & FACILITY POLICIES: All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed and enforced. No alcoholic beverages of any type are allowed in Event or on Facility grounds. Lighted candles, wicks, incense, straw, hay bales, live Christmas trees and/or live greenery are prohibited. No exhibit shall have a roof system or tent canopy that would impede the fire sprinkler system in any way. All tents frames must have flame retardant certificate. No spraying or use of chemicals such as lacquer, paint, stain, etc. permitted inside the Facility. Smoking and helium balloons are prohibited.
INSURANCE AND LIABILITY: Exhibitors who desire insurance on their exhibits must purchase their own at their expense. Nether EMG, other Exhibitors nor the Event Facility will assume responsibility for Exhibitors or their employees personal injury or property lost by theft, robbery, accident, fire or damage. Exhibitor agrees not to be a party to any action, suit or claim against Show Management or Event Facility. Exhibitor will not allow any part of its exhibit to damage or otherwise interfere with other exhibits, space or general premises and outside grounds and will indemnify and hold harmless EMG, other Exhibitors or the Facility in the event such damage may occur, whether through the act or omission of Exhibitor, its employees, agents, guests or from any other source. Also, in case the space shall not be available for the Event due to war, terrorism, catastrophic weather, government action or order, act of God, fire, strikes, labor disputes or any cause beyond the control of EMG, Exhibitor waives any claim for damages or compensation except for the pro-rata return of the space rental paid for that period of time which was not available for use, less expenses incurred by EMG in connection with the Event. Should EMG, in its sole discretion, consider it inadvisable to hold the Event at the time and place herein provided, EMG may at its option, terminate this agreement, return the sums paid by Exhibitor and there shall be no further liability on the part of either party to the other. Upon written notice to the Exhibitor, EMG shall also have the right to change the date and place the Event is to be held. The Promoters or the Promoter's estates will not be liable for any refunds or damages due to death or incapacitation due to accident or illness in advance or during any Event dates, resulting in the Event to be canceled. Any legal action necessary for the enforcement of this Contract will be conducted in the City of Virginia Beach Court System.
SECURITY: Show Management will provide 24 hour security service during Event. Show Management will not be responsible for, nor be liable for losses or damages of any kind. No one will be permitted in the building after closing hours. Exhibitors must not enter or inspect merchandise in an unattended booth. Exhibitors are not to photograph other Exhibitor's merchandise. 
AMENDMENT AND TERMINATION OF CONTRACT: EMG shall have full power to interpret and/or amend these Rules & Regulations which in its discretion shall be in the best interests of the Event. This agreement may be terminated by EMG at any time on the breach of any of the conditions by the Exhibitor, and thereupon all his rights hereunder shall cease and terminate, and any payments made by him in account prior to said termination shall be retained by EMG as liquidated damages for such breach, and EMG may remove exhibit and all items associated with it from Event and Facility and resell said space. 
CANCELLATION POLICY: Exhibitor must notify Show Management immediately of cancellation, both verbally and in writing. All deposits are non-refundable. No refunds will be granted within 90 days of the show. Deposits and payments are not transferable to another Event. Exhibitor must be registered two hours prior to show opening. If not, the assigned space will be filled by other applicants on stand-by notice, and no refund will be given. Cancellations on set up days due to vehicle breakdowns or other delays should be reported to EMG immediately (757) 417-7771.
 
 
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Prices

Application fee $10 Non-refundable Our Application Fee covers the jury fee to have your work examined and rated by our jury of professional artists, and is charged at the time you submit your application.
Application Deposit $100 A $100 deposit is required at the time of application via credit card and is a part of your booth fee. Your card will not be charged until you are accepted to the show. The booth fees listed below are the full retail price. Please remember that the deposit will be DEDUCTED from this amount if you are selected to participate. Booth balances are due October 18, 2021, and will be automatically charged to your credit card at that time, unless you call us to discuss alternate payment arrangements 48 hours before that date
Single Booth $530 Price: This price of $530 is for a 10x10 booth space. Booth Description: A single booth is 10 feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth. Most booth spaces at the Northern Virginia Christmas Market have approximately 5 feet of storage area behind them. Booths along the north and south perimeter walls do NOT have storage behind them. Please understand that under circumstances like we have experienced over the last 18 months, (Covid-type situations) we cannot always guarantee this storage area as it may need to be eliminated to satisfy any building or state protocols/mandates. We would notify you immediately should this type of situation arise. PLEASE BE SURE that if you want your 10x10 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart"
Booth & 1/2 $730 Price: This price of $730 for a 10x15 in-line booth space. Booth Description: A booth & 1/2 is 15 feet long and 10 feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth. Most booth spaces at the Northern Virginia Christmas Market have approximately 5 feet of storage area behind them. Booths along the north and south perimeter walls do NOT have storage behind them. Please understand that under circumstances like we have experienced over the last 18 months, (Covid-type situations) we cannot always guarantee this storage area as it may need to be eliminated to satisfy any building or state protocols/mandates. We would notify you immediately should this type of situation arise. PLEASE BE SURE that if you want your 10x15 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart"
Double booth $975 Price: This price of $975 is for a 10x20 in-line booth space Booth Description: A double booth is 20 feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth. Most booth spaces at the Northern Virginia Christmas Market have approximately 5 feet of storage area behind them. Booths along the north and south perimeter walls do NOT have storage behind them. Please understand that under circumstances like we have experienced over the last 18 months, (Covid-type situations) we cannot always guarantee this storage area as it may need to be eliminated to satisfy any building or state protocols/mandates. We would notify you immediately should this type of situation arise. PLEASE BE SURE that if you want your 10x20 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart"
Triple Booth $1,430 Price: This price of $1430 is for a 10x30 in-line booth space. Booth Description: A triple booth is 30-feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth . Most booth spaces at the Northern Virginia Christmas Market have approximately 5 feet of storage area behind them. Booths along the north and south perimeter walls do NOT have storage behind them. Please understand that under circumstances like we have experienced over the last 18 months, (Covid-type situations) we cannot always guarantee this storage area as it may need to be eliminated to satisfy any building or state protocols/mandates. We would notify you immediately should this type of situation arise. PLEASE BE SURE that if you want your 10x30 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart". Corner are limited for 10x30 booth spaces.
Endcap $1,100 Price: This price of $1100 for an endcap space. Booth Description: An Endcap is typically 20-feet in length and 10-feet deep, is at the end of two rows and has two corners. However, since there are storage areas at the Northern Virginia Christmas Market, an Endcap is actually 30 feet long and 10 feet deep with 2 corners. All Endcap booth spaces come with a 10-foot high x 30-foot long back drape. Because this booth is so large, it does not have any storage behind it. We encourage exhibitors with endcaps to either bring a temporary curtain to put in front of the back drape to create storage, or bring extra fully draped tables and place storage items underneath. Please note - You Do NOT have to add the corner fee below to this booth selection. The Endcap fee includes both corner fees.
Corner Fee $50 Corner fees are for those exhibitors who would like to be placed on a corner for extra exposure. This essentially creates two selling sides for the exhibitor. We recommend not ordering extra drape or setting up a panel on the open corner side, so that your booth can be seen from many different directions.
8-foot Table $20 Table Rental: IMPORTANT! 8-foot tables rented for the Northern Virginia Christmas Market are slightly more narrow than at our Virginia Beach Facility. These tables are 24" wide. These tables DO NOT come dressed (with table cloths on them.) Please make sure you bring table coverings and that they are they can accommodate these slightly narrow tables. All exhibitor tables must be covered to the ground on all 4 sides in an attractive manner. Please and Thanks!
6-Foot Table $20 Table Rental: IMPORTANT! 6-foot tables rented for the Northern Virginia Christmas Market are slightly more narrow than at our Virginia Beach Facility. These tables are 24" wide. Please make sure your table coverings are the same width. These tables DO NOT come dressed (with table cloths on them.) Please make sure you bring table coverings and that they are they can accommodate these slightly narrow tables. All exhibitor tables must be covered to the ground on all 4 sides in an attractive manner. Please and Thanks!
Chair $5 Chair Rental for 3-day event
Side Drape $20 Each booth has a back drape that is 10' high and runs the length of the booth in sections of red and white fabric. However, if an exhibitor wants to close in, or "wall in" their booth, they can rent side drape for $20 per section. All side drape is white. Please keep in mind that if you wall in your booth, and the hall is filled your booth will have somewhat limited visibility. People will not be able to see your inventory unless they are right in front of your booth.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe how you create your original designs and list the raw materials used.
  • Please choose your medium category: (Be sure to review the document "Basic Acceptance Criteria" in the Related Files section of this application to be sure you select the correct media type.
  • What are your prices?
  • Artist Statement
  • By signing your name, you agree to our terms and conditions.
  • How did you hear about this show?
  • If you were referred by another artist please list their name here
  • Handmade Statement
  • When Would You Like to Pay Your Balance?

Picture requirements

  • Minimum pictures required: 5
  • Please submit at least 4 photos of your created products, and 1 of your booth display. If you have an assortment of items, please photograph them in groupings. Please use a plain background for your images, and make sure they are clear and in focus.
ArtistApplication-2022NoVaChristmasMkt
ArtistApplication-2022NoVaChristmasMkt
29th Annual Northern Virginia Christmas Market
Application deadline has passed